We are looking for a dedicated and detail-oriented Executive Assistant to support high-level operations in a global organization. This role is based in Charlotte, North Carolina, and requires exceptional organizational skills and the ability to manage multiple tasks with precision. The ideal candidate will be a trusted partner who can handle confidential information and deliver high-quality results in a fast-paced setting. Responsibilities:• Oversee comprehensive calendar management, ensuring appointments and schedules are accurately maintained.• Handle inbox management by organizing and prioritizing communications, and distinguishing urgent matters from routine inquiries.• Coordinate travel arrangements, including booking flights, hotels, and car rentals, while utilizing an established travel agency.• Prepare effective presentations for executive-level audiences using Microsoft PowerPoint and other tools.• Process expense reports promptly and ensure all documentation is accurate and complete.• Obtain necessary signatures on critical documents and ensure compliance with organizational standards.• Utilize Microsoft Office Suite and Teams to perform daily administrative tasks and support team collaboration.• Act as a notary public or acquire notary certification promptly to meet business needs.• Build and maintain strong relationships with stakeholders while ensuring confidentiality and discretion.• Support monthly and early-morning executive meetings with thorough preparation and follow-up actions.

• Proven experience as an executive assistant, with a strong background in administrative support. • Proficiency in Microsoft Office Suite, including PowerPoint, Excel, and Teams. • Ability to manage calendars, prioritize communications, and handle complex scheduling needs. • Expertise in coordinating travel arrangements and preparing expense reports. • Skilled in creating high-quality presentations tailored to executive-level audiences. • Strong commitment to maintaining confidentiality and professionalism in all interactions. • Notary public certification or willingness to complete the certification process promptly. • Excellent organizational and interpersonal skills, with the ability to adapt to direct feedback and high expectations.

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Charlotte, NC
onsite
Permanent
80000.00 - 85000.00 USD / Yearly
We are looking for a dedicated and detail-oriented Executive Assistant to support high-level operations in a global organization. This role is based in Charlotte, North Carolina, and requires exceptional organizational skills and the ability to manage multiple tasks with precision. The ideal candidate will be a trusted partner who can handle confidential information and deliver high-quality results in a fast-paced setting. Responsibilities:• Oversee comprehensive calendar management, ensuring appointments and schedules are accurately maintained.• Handle inbox management by organizing and prioritizing communications, and distinguishing urgent matters from routine inquiries.• Coordinate travel arrangements, including booking flights, hotels, and car rentals, while utilizing an established travel agency.• Prepare effective presentations for executive-level audiences using Microsoft PowerPoint and other tools.• Process expense reports promptly and ensure all documentation is accurate and complete.• Obtain necessary signatures on critical documents and ensure compliance with organizational standards.• Utilize Microsoft Office Suite and Teams to perform daily administrative tasks and support team collaboration.• Act as a notary public or acquire notary certification promptly to meet business needs.• Build and maintain strong relationships with stakeholders while ensuring confidentiality and discretion.• Support monthly and early-morning executive meetings with thorough preparation and follow-up actions.
2026-01-13T19:44:02Z

Executive Assistant Job in Charlotte, NC | Robert Half