We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. This hybrid role is based in Brunswick, Maine, and involves a combination of in-office and remote work, requiring exceptional communication skills and the ability to manage multiple priorities. The position offers an exciting opportunity to support key organizational functions while collaborating with a dedicated team. Responsibilities:• Coordinate logistics for meetings, including maintaining the pipeline, scheduling, preparing agendas and materials, and ensuring quorum status.• Manage digital and physical records of meeting minutes, ensuring proper organization for auditing and subsequent approvals.• Prepare and disseminate meeting agendas and approved minutes, including conditions of approval and additional documentation, as needed.• Organize schedules and reservations for meeting rooms and AV equipment while ensuring all necessary materials are available.• Take detailed meeting notes and provide support for follow-up actions to ensure smooth processes.• Perform filing and data entry tasks efficiently to maintain accurate and accessible records.• Utilize tools such as Excel, Word, Teams, and Outlook daily to complete assigned tasks and coordinate effectively.• Serve as the point of contact for inbound calls, addressing inquiries and redirecting them appropriately.• Communicate effectively across teams to ensure seamless coordination and information flow.• Maintain a well-organized workspace and assist with administrative duties as needed.

• Proven experience in administrative roles, demonstrating strong organizational skills. • Proficiency in Microsoft Office applications, including Excel, Word, Teams, and Outlook. • Ability to manage schedules, coordinate meetings, and maintain accurate records. • Exceptional communication skills to liaise effectively with multiple teams. • Strong attention to detail and the ability to prioritize tasks efficiently. • Experience with filing, data entry, and receptionist duties. • Capability to take accurate meeting minutes and provide actionable follow-ups. • Familiarity with hybrid work environments and the ability to adapt to both in-office and remote settings.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Brunswick, ME
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. This hybrid role is based in Brunswick, Maine, and involves a combination of in-office and remote work, requiring exceptional communication skills and the ability to manage multiple priorities. The position offers an exciting opportunity to support key organizational functions while collaborating with a dedicated team. Responsibilities:• Coordinate logistics for meetings, including maintaining the pipeline, scheduling, preparing agendas and materials, and ensuring quorum status.• Manage digital and physical records of meeting minutes, ensuring proper organization for auditing and subsequent approvals.• Prepare and disseminate meeting agendas and approved minutes, including conditions of approval and additional documentation, as needed.• Organize schedules and reservations for meeting rooms and AV equipment while ensuring all necessary materials are available.• Take detailed meeting notes and provide support for follow-up actions to ensure smooth processes.• Perform filing and data entry tasks efficiently to maintain accurate and accessible records.• Utilize tools such as Excel, Word, Teams, and Outlook daily to complete assigned tasks and coordinate effectively.• Serve as the point of contact for inbound calls, addressing inquiries and redirecting them appropriately.• Communicate effectively across teams to ensure seamless coordination and information flow.• Maintain a well-organized workspace and assist with administrative duties as needed.
2025-10-02T17:24:17Z

Administrative Assistant Job in Brunswick | Robert Half