We are looking for a highly organized Sr. Administrative Coordinator to provide dedicated support to the Board of Trustees and the Senior Vice President and Secretary of the Board at a university in Baltimore, Maryland. This position is ideal for someone who brings sound judgment, adaptability, and a proactive approach to managing complex administrative needs. The successful candidate will help keep executive priorities on track through strong coordination, effective communication, and dependable day-to-day support. Responsibilities:• Manage complex calendars for senior leadership and board-related activities, ensuring meetings, appointments, and key deadlines are accurately coordinated.• Arrange travel logistics and prepare detailed itineraries for executives and board members as needed.• Coordinate conference calls, virtual meetings, and in-person sessions while confirming schedules, materials, and participant readiness.• Provide high-level administrative support by preparing correspondence, organizing records, and handling a wide range of office coordination tasks.• Support Board of Trustees operations through meeting planning, scheduling assistance, and follow-up on action items.• Maintain and process documentation with accuracy, including materials related to domestic or international shipping and export-import requirements when applicable.• Serve as a reliable point of contact for internal and external stakeholders, responding professionally and routing requests appropriately.

• Proven experience in senior-level administrative support or executive coordination roles. • Strong background in calendar management with the ability to handle competing priorities and schedule changes. • Experience arranging business travel and coordinating meeting logistics. • Ability to manage conference calls and support both virtual and in-person meetings efficiently. • Excellent written and verbal communication skills with a detail-oriented and service-oriented approach. • High attention to detail and the ability to manage confidential information with discretion. • Proficiency in administrative processes, document handling, and general office coordination.

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Baltimore, MD
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are looking for a highly organized Sr. Administrative Coordinator to provide dedicated support to the Board of Trustees and the Senior Vice President and Secretary of the Board at a university in Baltimore, Maryland. This position is ideal for someone who brings sound judgment, adaptability, and a proactive approach to managing complex administrative needs. The successful candidate will help keep executive priorities on track through strong coordination, effective communication, and dependable day-to-day support. Responsibilities:• Manage complex calendars for senior leadership and board-related activities, ensuring meetings, appointments, and key deadlines are accurately coordinated.• Arrange travel logistics and prepare detailed itineraries for executives and board members as needed.• Coordinate conference calls, virtual meetings, and in-person sessions while confirming schedules, materials, and participant readiness.• Provide high-level administrative support by preparing correspondence, organizing records, and handling a wide range of office coordination tasks.• Support Board of Trustees operations through meeting planning, scheduling assistance, and follow-up on action items.• Maintain and process documentation with accuracy, including materials related to domestic or international shipping and export-import requirements when applicable.• Serve as a reliable point of contact for internal and external stakeholders, responding professionally and routing requests appropriately.
2026-05-12T00:00:00Z