<p>We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis in Austin, Texas. In this role, you will serve as the first point of contact for visitors and ensure smooth front desk operations. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and guide visitors by providing clear instructions and referring them to the appropriate employees or departments.</p><p>• Ensure security protocols are adhered to, including monitoring visitor logs and issuing visitor badges.</p><p>• Keep office supplies, snacks, and coffee areas well-stocked and organized to maintain a comfortable workspace.</p><p>• Manage incoming calls efficiently using a multi-line phone system, ensuring prompt and accurate responses.</p><p>• Provide concierge-level support to employees and guests, addressing inquiries and requests promptly.</p><p>• Maintain a neat and well-groomed appearance to represent the company effectively.</p><p>• Coordinate with various departments to ensure seamless communication and visitor management.</p><p>• Handle administrative tasks such as sorting mail and maintaining records.</p><p>• Assist in scheduling meetings or appointments when necessary.</p><p>• Monitor and address any front desk-related issues to ensure smooth daily operations.</p>
We are looking for a motivated and detail-oriented Receptionist to join our team on a contract basis in Austin, Texas. In this role, you will be the first point of contact for visitors and play a vital role in maintaining a welcoming and organized office environment. This position offers an excellent opportunity for someone who thrives in a dynamic, fast-paced setting and enjoys multitasking while supporting various administrative tasks.<br><br>Responsibilities:<br>• Welcome and check in guests with a friendly and attentive demeanor, ensuring an exceptional visitor experience.<br>• Maintain the front desk and lobby areas, keeping them organized, clean, and ready for guests.<br>• Coordinate meeting room schedules and assist with visitor logistics as needed.<br>• Oversee daily office operations, including managing supplies, vendor relationships, and equipment maintenance.<br>• Support onboarding processes for new employees by preparing workspaces and welcome materials.<br>• Act as the primary contact for building management and facilities-related requests.<br>• Plan and organize internal events, meetings, and team celebrations.<br>• Provide administrative assistance such as scheduling, travel coordination, and expense tracking.<br>• Collaborate with HR and Operations teams to manage documentation and support internal communication.<br>• Identify opportunities for process improvements to enhance office efficiency.
The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for providing excellent customer service, managing front-desk operations, handling incoming calls, and performing various administrative duties to support daily office operations. Greet and welcome visitors in a detail oriented and friendly manner. Answer, screen, and forward phone calls; take and relay messages accurately. Manage the reception area, ensuring it is clean, organized, and presentable at all times. Handle incoming and outgoing mail, deliveries, and courier services. Maintain visitor logs and ensure security protocols are followed. Schedule and coordinate appointments, meetings, and conference rooms. Assist with administrative tasks such as data entry, filing, and maintaining office supplies. Support HR or administrative departments with onboarding, documentation, or event coordination. Handle inquiries from clients, staff, and the public efficiently and courteously. Perform other related duties as assigned by management.
We are looking for an Administrative Coordinator to join our team in Austin, Texas on a contract basis. This role involves supporting event operations, maintaining hospitality standards, and handling administrative tasks to ensure smooth daily operations. The ideal candidate will be detail-oriented, proactive, and skilled at multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Assist event staff with preparation and coordination tasks to ensure successful execution.<br>• Organize and rearrange furniture such as tables and chairs to meet event requirements.<br>• Receive and manage incoming deliveries, ensuring proper handling and distribution.<br>• Provide exceptional hospitality to guests and staff, creating a welcoming environment.<br>• Oversee catering deliveries by receiving and setting up food and beverages.<br>• Restock drinks and other supplies to maintain inventory levels.<br>• Collaborate with team members to address operational needs promptly.<br>• Ensure cleanliness and organization in event spaces and shared areas.<br>• Communicate effectively with vendors and stakeholders regarding event logistics.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for an Administrative Assistant to join our team on a contract basis in San Antonio, Texas. This role involves supporting daily office operations while delivering exceptional service to both internal and external stakeholders. The ideal candidate will be detail-oriented, proactive, and capable of handling physical tasks with ease.<br><br>Responsibilities:<br>• Welcome visitors and provide outstanding hospitality to ensure a positive experience.<br>• Manage beverage supplies by restocking drinks and preparing the coffee machine with fresh beans.<br>• Handle physical tasks, including lifting up to 25 pounds and carrying 10 pounds overhead.<br>• Navigate stairs comfortably to support various office needs.<br>• Deliver excellent customer service and maintain clear communication with team members.<br>• Compile end-of-day summary reports, addressing concerns, complaints, and positive feedback.<br>• Perform mailroom duties, including sorting and distributing mail efficiently.<br>• Assist with receptionist tasks, such as answering phones and greeting guests.
<p>We are looking for a General Office Clerk to join our team for a contract role in Pflugerville, Texas. This role involves supporting administrative tasks and ensuring the smooth operation of daily office functions. The ideal candidate will be detail-oriented, organized, and comfortable working in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist with organizing and maintaining files to ensure accurate record-keeping.</p><p>• Perform data entry tasks to update and manage databases efficiently.</p><p>• Provide excellent customer service by addressing inquiries and resolving issues promptly.</p><p>• Utilize Microsoft Office tools such as Word, Excel, and Outlook to complete various administrative tasks.</p><p>• Schedule appointments and coordinate meeting logistics.</p><p>• Operate scanning equipment to digitize documents and manage electronic records.</p><p>• Support shipping and receiving functions, including preparing packages for delivery.</p><p>• Collaborate with team members to ensure timely completion of tasks and office projects.</p><p>• Follow instructions provided during training sessions to perform inventorying tasks effectively.</p><p>• Adapt to a fast-paced environment and maintain professionalism while working across different locations.</p>
