We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a fast-paced executive environment. This role requires professionalism, discretion, and excellent communication and coordination skills to manage administrative tasks and contribute to organizational success. As this is a long-term contract position, the ideal candidate will thrive in handling multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Provide comprehensive administrative support to the Corporate Secretary, General Counsel, and other executives, including managing calendars, coordinating meetings, processing expense reports, and arranging travel plans. • Assist in the preparation and distribution of board and committee materials, such as agendas, meeting minutes, reports, and follow-ups on action items. • Maintain and update corporate records, policies, resolutions, and governance documentation with meticulous attention to detail and compliance with legal requirements. • Coordinate and support on-site events and special projects, ensuring all logistical needs are met and tasks are completed efficiently. • Evaluate and prioritize tasks proactively to anticipate consequences and broader implications, ensuring seamless execution of projects. • Enhance administrative workflows by identifying opportunities for process improvements and creating or updating standard operating procedures. • Utilize platforms like Laserfiche and Salesforce to manage and organize documents and data effectively. • Support communications with outside counsel, board members, and executives regarding regulatory filings, annual publications, and other legal matters. • Conduct research on state registrations, filing requirements, and denomination-related information as needed. • Collaborate on strategic initiatives and ad hoc requests, ensuring alignment with organizational objectives.

• Proven experience in executive-level administrative support, preferably in a corporate or legal setting.• Strong skills in calendar management, travel arrangements, and coordinating executive meetings.• Exceptional written and verbal communication abilities with a focus on professionalism and clarity.• Ability to handle confidential information with discretion and sound judgment.• Proficiency in document management systems, such as Salesforce.• Experience in proofreading, editing, and maintaining compliance-related documentation.• Strong organizational skills with the ability to prioritize competing tasks and meet deadlines.• Familiarity with legal or regulatory requirements related to corporate governance is preferred.

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Austin, TX
onsite
Temporary
25.34 - 29.34 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a fast-paced executive environment. This role requires professionalism, discretion, and excellent communication and coordination skills to manage administrative tasks and contribute to organizational success. As this is a long-term contract position, the ideal candidate will thrive in handling multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Provide comprehensive administrative support to the Corporate Secretary, General Counsel, and other executives, including managing calendars, coordinating meetings, processing expense reports, and arranging travel plans. • Assist in the preparation and distribution of board and committee materials, such as agendas, meeting minutes, reports, and follow-ups on action items. • Maintain and update corporate records, policies, resolutions, and governance documentation with meticulous attention to detail and compliance with legal requirements. • Coordinate and support on-site events and special projects, ensuring all logistical needs are met and tasks are completed efficiently. • Evaluate and prioritize tasks proactively to anticipate consequences and broader implications, ensuring seamless execution of projects. • Enhance administrative workflows by identifying opportunities for process improvements and creating or updating standard operating procedures. • Utilize platforms like Laserfiche and Salesforce to manage and organize documents and data effectively. • Support communications with outside counsel, board members, and executives regarding regulatory filings, annual publications, and other legal matters. • Conduct research on state registrations, filing requirements, and denomination-related information as needed. • Collaborate on strategic initiatives and ad hoc requests, ensuring alignment with organizational objectives.
2026-02-16T20:48:41Z

Executive Assistant Job in Austin, TX | Robert Half