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673 results for Assistant jobs

Office Assistant

Braintree, MA
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This Long-term Contract position is ideal for someone who communicates comfortably with patients and customers, stays organized in a busy setting, and enjoys keeping office workflows running smoothly. The role offers a Monday through Friday schedule and focuses on front-office coordination, scheduling, and general clerical support. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for patients and customers. • Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate team members in a timely manner. • Coordinate and maintain appointment schedules, ensuring accurate booking and efficient calendar management. • Scan, organize, and file documents to keep office records accessible, current, and properly maintained. • Perform a range of administrative tasks such as data entry, document handling, and general office support activities. • Assist with day-to-day office coordination to help maintain an orderly and productive work environment.
2026-09-11T20:18:42Z

Administrative Assistant

Boise, ID
remote
Temporary / Contract
23.00 - 27.00 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-09-11T21:14:05Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000.00 - 100000.00 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T20:03:46Z

Legal Assistant/Paralegal

Atlanta, GA
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
✨ Legal Assistant / Paralegal Opportunity – Join a Premier Litigation Team! ✨📍 Location: Atlanta, GA🕒 Schedule: Full-time | 9:00 AM – 5:30 PM | Occasional OT with compensation💼 Role Type: Hybrid Legal Assistant / Paralegal Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you want to work with a sophisticated legal team on high-stakes civil litigation matters? If so, this is your chance to elevate your career! What You’ll Do As A Legal Assistant / Paralegal :✅ Organize and maintain case files in both digital and physical formats✅ Prepare and proofread correspondence for clients, courts, and opposing counsel✅ Coordinate attorney schedules, travel arrangements, and deadlines✅ Handle electronic and paper filings for motions and pleadings in state and federal courts✅ Assist with drafting, reviewing, and formatting legal documents and trial materials✅ Support attorneys during hearings, depositions, and trial preparation✅ Contribute to trial team efforts when needed
2026-08-27T20:48:54Z

Executive Assistant / Personal Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
A busy and growing company in the Morristown area is seeking a highly organized Executive Assistant / Personal Assistant to provide comprehensive support to a senior executive. This Executive Assistant / Personal Assistant position is a blended role combining traditional executive support with personal assistant responsibilities, requiring someone who is comfortable managing both business priorities and personal tasks such as scheduling family appointments, coordinating household needs, making reservations, ordering lunches, and handling occasional errands. The ideal Executive Assistant / Personal Assistant will be highly organized, discreet, proactive, and comfortable wearing multiple hats. This Executive Assistant / Personal Assistant will serve as a trusted partner to the executive, anticipating needs, managing competing priorities, and ensuring both professional and personal responsibilities are handled efficiently and seamlessly. Other responsibilities of this Executive Assistant / Personal Assistant role will include but not be limited to: Executive Assistant / Personal Assistant Responsibilities:<ul><li>Provide day-to-day executive and personal support, balancing business responsibilities with personal and family-related tasks.</li><li>Manage a complex calendar, including business meetings, personal appointments, family schedules, and travel arrangements.</li><li>Coordinate personal appointments and activities, including children’s appointments, school-related scheduling, and other family commitments.</li><li>Handle personal errands and requests such as ordering lunches, making reservations, purchasing items, coordinating deliveries, and scheduling household services.</li><li>Coordinate with household vendors, service providers, and other external contacts as needed.</li><li>Arrange business and personal travel, including transportation, accommodations, itineraries, and reservations.</li><li>Prepare meeting materials, agendas, presentations, reports, and other documents for the executive.</li><li>Manage confidential business and personal information with a high level of discretion and professionalism.</li><li>Process expense reports, invoices, receipts, and other administrative/financial items.</li><li>Act as a liaison between the executive and internal teams, clients, vendors, and other external contacts.</li><li>Manage multiple projects and priorities simultaneously, ensuring deadlines and commitments are met.</li><li>Anticipate the executive’s needs and proactively identify scheduling conflicts or issues before they arise.</li><li>Provide general administrative support and take ownership of tasks from start to finish.</li><li>Maintain a high level of professionalism, flexibility, confidentiality, and attention to detail at all times.</li></ul>This Executive Assistant / Personal Assistant role offers a salary of $90,000–$120,000 annually, depending on experience. If you are interested in this Executive Assistant / Personal Assistant position, apply today.
2026-09-02T21:08:44Z

Assistant Controller

Lancaster, PA
onsite
Permanent / Full Time
95000.00 - 115000.00 USD / Yearly
We have partnered with a thriving manufacturer on their search for an Assistant Controller who can take command of the month-end close process. In this Assistant Controller role, you will ensure accurate financial reporting, efficient month-end close processes, adherence to internal controls, and compliance with accounting standards. This candidate will also manage cost accounting, inventory valuation, lead the annual budgeting and forecasting process, review manufacturing costs, analyze material usage, and supervise and mentor staff. The ideal Assistant Controller for this role must have knowledge of GAAP, current industry trends, and excellent auditing skills. Your responsibilities· Oversee the daily cash flow process· Prepare financial packages· Coordinate the quarter, month, year-end process· Budgeting & Forecasting· Conduct internal audits· Design and implement effective internal controls· Account Reconciliation· Prepare financial statements· Implement process improvement where needed· Prepare financial audits and review with external auditors
2026-08-17T15:48:47Z

Tax Assistant

Wilmington, DE
onsite
Permanent / Full Time
- USD / Yearly
Stable firm has an exciting opportunity for a Tax Assistant with previous experience of e-filing and processing a high volume of tax returns. The Tax Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with 1099 delegation, tracking foreign tax filings, processing tax payments, providing administrative support, and preparing financial reports. To be successful in this role, the Tax Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday · Assist with the preparation, processing, and e-filing of high-volume tax returns.· Manage multiple tax-related tasks and deadlines in a fast-paced environment.· Review tax documents and information for completeness and accuracy.· Maintain organized electronic records and ensure documentation is processed timely.· Support the tax team with administrative and operational functions throughout the tax cycle.· Identify opportunities to streamline processes, improve efficiency, and eliminate unnecessary manual steps.· Utilize the company's CRM and other technology platforms to manage workflows and client information.· Adapt to new technology, systems, and automated processes as the organization continues to modernize its operations.· Help reduce reliance on spreadsheets by leveraging CRM functionality and automated processes.· Collaborate with team members to ensure tax returns and related work are completed accurately and on schedule.
2026-08-19T20:08:47Z

HR Assistant

Minneapolis, MN
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. <ul><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ul>
2026-08-31T19:48:44Z

Accounting Assistant

Fort Wayne, IN
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Accounting Assistant to join a team in Fort Wayne, Indiana in a contract-to-hire capacity. This position is ideal for someone who enjoys a variety of accounting and administrative responsibilities and is comfortable serving as the first point of contact in a professional office setting. The role is fully onsite in a quiet office environment, working Monday through Friday from 8:00 AM to 5:00 PM.The successful candidate will support daily accounting operations while also assisting with front desk and administrative functions. This opportunity offers a blend of accounting, customer service, and office support duties for someone who is organized, detail-oriented, and dependable.Responsibilities:<ul><li>Process vendor invoices accurately, assign proper coding, and prepare items for timely payment.</li><li>Support accounts receivable activities by recording payments, tracking outstanding balances, and maintaining customer account records.</li><li>Assist with payroll-related administrative duties to help ensure accurate and timely processing.</li><li>Reconcile bank activity and review financial records to identify and resolve discrepancies.</li><li>Maintain accounting records and update financial information within QuickBooks and other internal systems.</li><li>Greet visitors, answer and direct incoming phone calls, and provide a professional front desk presence.</li><li>Receive, sort, and distribute mail, packages, and office correspondence.</li><li>Assist with scheduling, filing, data entry, and other general office administrative tasks.</li><li>Respond to inquiries from customers, vendors, and internal staff regarding invoices, payments, and account information.</li><li>Help maintain an organized, efficient, and welcoming office environment.</li></ul>
2026-09-08T19:38:42Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed. Here’s how you’ll contribute each day: • Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.• Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.• Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.• Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.• Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.• Maintain an orderly workspace and track progress on document review and digitization assignments.• Handle sensitive information with discretion and follow established procedures for records management and secure shredding.
2026-09-10T17:04:37Z

Bilingual Administrative Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
Bilingual Administrative Assistant – Miami, FL We are seeking a professional and organized Administrative Assistant to join a busy and growing office in Miami. This is a great opportunity for someone who enjoys working with people, staying organized, and helping keep daily office operations running smoothly. Candidates must be bilingual in English and Spanish. The ideal candidate will be friendly, dependable, detail-oriented, and comfortable handling a variety of administrative and customer-facing responsibilities. Responsibilities<ul><li>Greet clients, visitors, and employees and provide a professional first impression.</li><li>Answer and route incoming calls while assisting with general questions and requests.</li><li>Provide administrative support to management and other team members.</li><li>Manage calendars, appointments, meetings, and office schedules.</li><li>Prepare, organize, scan, and file documents.</li><li>Perform data entry and maintain accurate records and spreadsheets.</li><li>Respond to emails and assist with general office correspondence.</li><li>Maintain organized electronic and physical files.</li><li>Assist with client follow-up and provide customer service as needed.</li><li>Help coordinate meetings, office activities, and day-to-day operational needs.</li><li>Maintain a clean, organized, and professional front office and reception area.</li><li>Assist with additional administrative projects as needed.</li></ul>
2026-09-11T20:33:42Z

HR Assistant

St Paul, MN
remote
Temporary / Contract
20.00 - 26.00 USD / Hourly
We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
2026-08-31T21:23:47Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-09-09T17:13:43Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000.00 - 63000.00 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T16:13:44Z

Assistant Controller

Pennsauken, NJ
onsite
Permanent / Full Time
135000.00 - 170000.00 USD / Yearly
Robert Half is looking for an Assistant Controller to provide strong accounting leadership and serve as a key finance partner across teams at our client located in South Jersey. This Assistant Controller role supports accurate financial reporting, operational decision-making, and forward-looking analysis within a manufacturing setting. The position also contributes to budgeting, compliance, audit readiness, and the responsible use of automation tools that strengthen reporting efficiency and control. Responsibilities:<ul><li>Guide accounting practices, financial controls, and department procedures to align with business goals and operational needs.</li><li>Manage monthly, quarterly, and year-end close activities to ensure timely, accurate, and well-documented financial results.</li><li>Review and authorize journal entries, reconciliations, accruals, and supporting schedules to maintain the quality of close reporting.</li><li>Prepare and oversee financial statements, internal management reporting, and related analyses in accordance with U.S. GAAP and company standards.</li><li>Lead cost accounting activities for manufacturing operations, including standard costing, inventory valuation, overhead application, and variance analysis.</li><li>Maintain strong controls over inventory processes such as cycle counts, physical counts, reserve assessments, and adjustment reviews.</li><li>Support budgeting, forecasting, and financial modeling by developing assumptions, analyses, and presentations for leadership review.</li><li>Review customer pricing submissions and proposal support to confirm compliance, profitability, and adherence to internal approval expectations.</li><li>Promote effective use of accounting and inventory systems while safeguarding data integrity, confidentiality, and internal control requirements.</li></ul>
2026-09-09T12:34:00Z

Administrative Assistant

Morrisville, PA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-08-15T03:29:22Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
- USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-08-31T16:24:00Z

Office Assistant

Monroe, WA
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a construction-related business in Monroe, Washington. This contract opportunity with long-term potential is ideal for someone who enjoys keeping an office organized, coordinating communication, and assisting with a mix of clerical, customer-facing, and HR-related tasks. The role offers a steady part-time 3 days a week schedule and the chance to grow into a long-term position while contributing to a collaborative, team-oriented workplace. Responsibilities:• Coordinate incoming service requests, arrange customer appointments, and keep scheduling information accurate within company systems.• Serve as a communication link between office staff, field personnel, and customers by sharing updates and important information promptly.• Organize physical and digital records to ensure documents are easy to access, current, and properly maintained.• Scan, upload, and archive paperwork to support document digitization and improve recordkeeping efficiency.• Provide administrative support for accounting tasks by helping process billing paperwork, incoming payments, bank-related documents, and related office records.• Handle general front office duties, including answering inbound calls, supporting clerical needs, and helping maintain smooth day-to-day operations.• Contribute to administration by assisting with employee documentation, routine personnel processes, and other office support responsibilities.
2026-09-11T18:23:44Z

Litigation Legal Assistant

Edina, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
Are you a skilled litigation legal assistant who takes pride in producing high-quality work and thrives in a fast-paced legal environment? Our client, a well-established and highly respected mid-sized law firm in the southwest Twin Cities metro, is seeking an experienced Litigation Legal Assistant to join its collaborative litigation team.This is an excellent opportunity to join a firm known for its strong culture, professional reputation, and commitment to delivering exceptional client service. The ideal candidate will be a proactive, detail-oriented professional who enjoys supporting attorneys through all stages of the litigation process. Why Consider This Opportunity?<ul><li>Collaborative and supportive team environment</li><li>Meaningful work with hands-on involvement in active litigation matters</li><li>Opportunity for professional growth and long-term career development</li><li>Competitive compensation ranging from $45,000 to $75,000, depending on experience</li><li>Comprehensive benefits package including:</li><li>Medical, dental, and vision insurance</li><li>Life and disability insurance</li><li>Accident and critical illness coverage</li><li>Health Savings Account (HSA) and Flexible Spending Account (FSA)</li><li>401(k) with employer safe harbor match</li><li>Free onsite parking</li></ul>Position OverviewThe Litigation Legal Assistant provides high-level administrative and litigation support to attorneys and legal staff. This role plays a critical part in keeping matters organized, ensuring deadlines are met, and supporting the efficient handling of cases from inception through trial. Key Responsibilities<ul><li>Draft, revise, format, and proofread legal documents, pleadings, correspondence, and other litigation-related materials</li><li>Manage attorney calendars and monitor court deadlines</li><li>Electronically file documents in state and federal courts</li><li>Organize and maintain electronic and physical case files</li><li>Coordinate service of process and litigation-related logistics</li><li>Assist with discovery, pleadings, trial preparation, and document management</li><li>Communicate professionally with clients, courts, opposing counsel, and third-party vendors</li><li>Assist with billing and other administrative support functions as needed</li></ul>
2026-08-19T15:48:47Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-03T18:24:01Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
76000.00 - 96000.00 USD / Yearly
Our client, a national law firm, is looking for an experienced Legal Assistant to support their team in Boston, Massachusetts. This position is ideal for someone who thrives in a fast-paced law firm environment and takes pride in producing accurate, high-quality work. The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while supporting attorneys and client matters effectively. Role: Legal AssistantLocation: Boston, MASalary: $76,000 - $96,000 (depending on experience)Schedule: Hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Draft and prepare legal correspondence, letters, and other documents.</li><li>Complete and submit administrative and clerical forms, including check requests and expense reports.</li><li>Coordinate conference calls, video conferences, meetings, and other communications.</li><li>Accurately enter attorney time into the firm’s timekeeping system.</li><li>Prepare and coordinate outgoing mailings and correspondence.</li><li>Coordinate large-scale document projects with Office Services.</li><li>Monitor attorney calendars, deadlines, voicemails, and phone calls as requested.</li><li>Maintain and organize client files and case records.</li><li>Copy, scan, and organize legal documents.</li><li>Open and close client matters in accordance with firm procedures.</li><li>Provide general administrative and legal support to attorneys and staff as part of the firmwide legal support team.</li><li>Perform other related duties and special projects as assigned.</li></ul>
2026-09-09T19:23:38Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000.00 - 125000.00 USD / Yearly
CORPORATE M& A LEGAL ASSISTANT - COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support their corporate M& A practice. M& A experience is required. Please do not apply if you have not worked on mergers & acquisitions in the past. This role is 4 days on site in Costa Mesa, 1 day remote. Responsibilities<ul><li>Prepare and organize M& A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul> Compensation & Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.</li></ul>
2026-08-28T20:08:41Z

Executive Assistant

Hainesport, NJ
onsite
Temporary to Hire
24.00 - 27.50 USD / Hourly
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly. Responsibilities:• Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.• Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.• Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.• Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.• Track timesheets and productivity-related administrative records with accuracy and attention to detail.• Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.• Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.• Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
2026-09-02T17:08:39Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-08-24T22:53:39Z

Executive Assistant

Palo Alto, CA
onsite
Temporary / Contract
30.00 - 50.00 USD / Hourly
Executive Assistant Position SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role will manage complex calendars, coordinate meetings and travel, handle confidential information, and serve as a trusted partner in ensuring executive priorities are executed efficiently.Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting logistics</li><li>Coordinate domestic and international travel arrangements and expense reports</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Screen and prioritize communications, including emails and phone calls</li><li>Organize executive meetings, agendas, and follow-up action items</li><li>Support special projects and assist with strategic initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul>
2026-09-11T19:53:36Z