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10 results for Administrative Assistant in Seattle, WA

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-08-13T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin
2026-08-11T00:00:00Z

Sr. Administrative Assistant

Bellevue, WA
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support office operations and provide high-level administrative coordination for leaders in Bellevue, Washington. This contract opportunity is ideal for someone who thrives in a fast-paced corporate setting and brings strong organization, communication, and follow-through to daily work. The role will help keep workplace activities running smoothly through meeting support, travel coordination, vendor communication, and broad administrative assistance. Key ResponsibilitiesOffice Operations & Workplace Support<ul><li>Act as a primary point of contact for building management, facility service providers, and third-party vendors.</li><li>Coordinate and resolve office maintenance requests, workspace needs, and facility-related issues.</li><li>Manage office, kitchen, and breakroom supplies while maintaining inventory and monitoring expenses.</li><li>Coordinate incoming and outgoing mail, deliveries, shipments, and courier services.</li><li>Welcome visitors, candidates, clients, and business partners in a professional manner.</li><li>Answer and direct incoming calls and general inquiries.</li><li>Manage meeting space reservations and office scheduling needs.</li><li>Support internal workplace communications and employee engagement initiatives.</li></ul>Meetings, Events & Hospitality<ul><li>Coordinate catering and food service arrangements for meetings, training sessions, and company events.</li><li>Assist with planning and execution of employee gatherings, leadership meetings, and special events.</li><li>Ensure conference rooms and common areas are prepared and equipped for meetings.</li><li>Coordinate event logistics and vendor support as needed.</li></ul>Administrative & Executive Support<ul><li>Provide administrative support to senior leaders and executive support professionals.</li><li>Assist with travel arrangements, including transportation, lodging, itineraries, and related logistics.</li><li>Prepare and process expense reports and reimbursement documentation.</li><li>Support calendar management and meeting coordination.</li><li>Prepare presentations, reports, correspondence, and other business documents.</li><li>Maintain records, databases, trackers, and administrative systems.</li><li>Provide backup support and assist with special projects as needed.</li></ul>Project Coordination & Process Improvement<ul><li>Support administrative processes that improve operational efficiency and service delivery.</li><li>Track deadlines, action items, and recurring business activities.</li><li>Coordinate projects and initiatives involving multiple departments.</li><li>Research, compile, and organize information for reports and presentations.</li><li>Identify opportunities for process improvement and recommend solutions.</li></ul>
2026-08-14T00:00:00Z

Accounting Assistant

Redmond, WA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a detail-oriented accounting specialist to support construction project financial operations in a contract position based in Redmond, Washington. This role works closely with the Finance Manager and operations partners to help maintain accurate records, monitor invoice activity, and assist with project-related accounting tasks. The ideal candidate brings strong organizational skills, confidence with Microsoft Office, and the ability to manage data accurately in a fast-paced environment. Responsibilities: • Provide timely updates to suppliers by answering questions related to invoice and payment progress. • Enter, review, and maintain financial information within Oracle/E1 systems with a high level of accuracy. • Prepare complete invoice submission packages for clients, including manually assembled supporting documentation when needed. • Work alongside the Finance Manager to oversee invoice movement from submission through payment resolution. • Record payment activity in tracking tools and keep reporting details current and reliable. • Organize and preserve project financial files and supporting documents for assigned work. • Assist with reconciliation and financial closeout activities for projects in coordination with operations partners. • Support additional accounting and administrative tasks as needed to help project finance processes run smoothly.
2026-08-14T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law practice based in Seattle, WA that is looking for a Legal Assistant to jump in and support their team immediately! This position is well suited for someone with litigation support experience who can keep case activity organized, manage filings, and help attorneys stay on top of critical deadlines. The role offers a hybrid schedule and requires strong judgment, accuracy, and the ability to handle multiple priorities in a fast-paced legal environment. Responsibilities:<ul><li>Prepare, format, and revise legal documents, correspondence, and court-ready materials with a high level of accuracy.</li><li>Coordinate electronic court submissions and ensure filings are completed in accordance with jurisdictional rules and required timelines.</li><li>Maintain case files and update internal matter records so documents, status notes, and key information remain current and accessible.</li><li>Oversee attorney calendars by arranging hearings, case events, and related deadlines while helping prevent scheduling conflicts.</li><li>Track filing dates and litigation milestones to support timely action across active matters.</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is partnering is a nationally recognized law firm in the Greater Seattle Area looking for a Legal Assistant to jump in and immediately support their team. The ideal candidate brings strong attention to detail, confidence working in a fast-paced legal environment, and experience handling court-related documentation and litigation support. Responsibilities:<ul><li>Prepare and submit electronic court filings accurately and on schedule for litigation matters.</li><li>Draft legal correspondence, notices related to motions, and other case documents for attorney review.</li><li>Assemble, organize, and manage trial exhibits and supporting materials in advance of hearings and trial preparation.</li><li>Coordinate calendars, track deadlines, and help ensure important court dates and case milestones are not missed.</li><li>Assist with complex commercial litigation matters by handling document preparation and case support tasks as needed.</li></ul>
2026-08-06T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Paralegal

Lynnwood, WA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Robert Half is partnering with a law firm in the North Seattle Area to identify a Paralegal who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. This role will focus on guardianship and trust accounting matters, including preparing court-related documentation and organizing financial records for reporting deadlines. The ideal candidate can work independently, manage sensitive information with care, and contribute effectively in a fast-paced legal environment. Responsibilities:<ul><li>Compile and organize financial and case information related to vulnerable adult guardianship matters, including income, assets, expenditures, and trust account activity.</li><li>Prepare court filings, pleadings, and required guardianship reporting documents for submission in advance of scheduled hearings and deadlines.</li><li>Review bank records, trust documentation, and reimbursement details to support accurate accountings and case reporting.</li><li>Coordinate the collection of supporting materials from relevant parties to ensure complete and timely court submissions.</li><li>Assist with multiple active guardianship reporting matters at once while tracking deadlines and prioritizing urgent filings.</li><li>Conduct legal and factual research as needed to support elder law, trusts and estates, and related casework.</li></ul>
2026-08-04T00:00:00Z

Legal Assistant (Employment Litigation)

Seattle, WA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Midsize, full-service law firm in Downtown Seattle is seeking an experienced litigation legal assistant. This role will support 3 shareholders in their employment and commercial litigation practices.This firm offers a highly competitive compensation package, hybrid flexibility, exceptional benefits, private offices for all employees, discretionary bonuses, and a collaborative environment where staff members are valued contributors.Key Responsibilities Include:<ul><li>E-filing in state and federal courts.</li><li>Coordinate attorney calendars, deadlines, hearings, and meetings.</li><li>Prepare, proofread, and format litigation documents and correspondence.</li><li>Maintain electronic files, docketing systems, and case records.</li><li>Communicate with clients, courts, vendors, and opposing counsel.</li><li>Assist with litigation, arbitration, trial, and hearing preparation.</li></ul>Salary and Benefits: The salary range for this position is $80,000 to $110,000. Benefits include medical, dental, and vision coverage with 100% employer-paid employee premiums and family coverage options; employer-funded HSA contribution; life and disability insurance, 3 weeks of paid time off; 8 sick days; 10 paid holidays; commuter benefits; 401(k) with match and profit sharing.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-08-13T00:00:00Z