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81 results for Assistant in 94565

Executive Assistant

Walnut Creek, CA
onsite
Temporary to Hire
35.00 - 40.00 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment. Executive Assistant Responsibilities:• Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.• Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.• Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.• Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.• Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.• Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.• Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.• Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach. If you are interested in this Executive Assistant role, please submit your resume today!
2026-06-02T16:58:47Z

Executive Assistant

San Francisco, California, Uni, CA
onsite
Permanent / Full Time
80000.00 - 125000.00 USD / Yearly
Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage. Responsibilities:• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.
2026-05-05T16:44:29Z

Executive Assistant

Los Altos, CA
onsite
Temporary to Hire
47.50 - 55.00 USD / Hourly
Job Title: Executive Assistant Location: Los Altos, CA Schedule: Full-Time | Temp-to-Hire (Includes working weekends)Compensation: up to $50/hr. Overview:A high-profile real estate firm is seeking a polished and proactive Executive Assistant to support senior leadership in a fast-paced, client-facing environment. This role blends traditional executive support with personal assistant responsibilities, requiring a high level of discretion, organization, and adaptability. Ideal for someone who thrives in dynamic settings and anticipates needs before they arise. Key Responsibilities:Executive Support:<ul><li>Manage complex calendars, coordinate meetings, and prioritize schedules across multiple stakeholders</li><li>Arrange domestic and international travel, including detailed itineraries and accommodations</li><li>Prepare presentations, reports, and materials for meetings and investor communications</li><li>Serve as a liaison between executives, clients, vendors, and internal teams</li></ul>Office & Operations Support:<ul><li>Support daily office operations, ensuring a seamless and professional environment</li><li>Coordinate meetings, events, and client-facing engagements</li><li>Handle confidential documents and maintain organized filing systems</li></ul>Personal Assistant Responsibilities:<ul><li>Assist with personal scheduling, appointments, and household/vendor coordination</li><li>Manage personal travel logistics, reservations, and special requests</li><li>Run occasional errands and support ad hoc personal projects as needed</li></ul>Project & Event Coordination:<ul><li>Assist with real estate-related projects, deadlines, and transaction support</li><li>Coordinate events, open houses, and executive functions</li></ul>
2026-05-27T17:33:43Z

Legal Assistant

San Francisco, CA
remote
Temporary / Contract
25.00 - 32.00 USD / Hourly
A San Francisco–based law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-05-27T21:53:46Z

Legal Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
35.00 - 40.00 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-06-02T20:18:46Z

Administrative Assistant

Modesto, CA
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support. Responsibilities: • Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence. • Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities. • Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects. • Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements. • Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines. • Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files. • Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects. • Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.
2026-05-30T00:38:43Z

Administrative Assistant

Patterson, CA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes. Responsibilities: • Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel. • Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation. • Prepare and issue eligible over-the-counter permits while ensuring records are properly documented. • Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review. • Enter and update plan review details from various departments within the tracking system and produce reports as needed. • Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases. • Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met. • Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public. • Provide additional administrative and clerical support to the building division as assigned.
2026-05-30T00:28:49Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-05-19T16:48:42Z

Legal Assistant

San Jose, CA
onsite
Permanent / Full Time
85000.00 - 125000.00 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-05-14T17:29:03Z

Legal Assistant

Rancho Cordova, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Position Overview:We are seeking a detail-oriented Legal Assistant to provide ongoing support to attorneys and legal teams. This role supports daily operations, ensures efficient case management, and helps maintain organization across a high-volume legal environment. Ideal candidates are proactive, organized, and comfortable working under deadlines. Key Responsibilities:<ul><li>Prepare, edit, and format legal documents including correspondence, pleadings, contracts, and reports</li><li>Manage attorney calendars, schedule meetings, hearings, and deadlines</li><li>Maintain and organize case files (electronic and physical), ensuring accuracy and compliance</li><li>File legal documents with courts (e-filing and manual filing as needed)</li><li>Communicate with clients, courts, and opposing counsel in a professional manner</li><li>Conduct basic legal research and gather case-related information</li><li>Track deadlines and ensure timely follow-up on key case activities</li><li>Assist with billing, time entry, and administrative tasks as needed</li></ul>
2026-06-02T17:08:48Z

Legal Assistant

Menlo Park, CA
onsite
Permanent / Full Time
75000.00 - 105000.00 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our team in Menlo Park, California. This role offers the chance to work on a variety of complex family law matters while contributing to a dynamic and collaborative environment. The position follows a hybrid schedule, requiring in-office presence two days per week. Responsibilities:• Provide attorneys with support in family law cases, including divorce proceedings, child custody disputes, property division, and marital agreements.• Maintain and organize client records in electronic formats, ensuring accuracy and accessibility.• Conduct legal research, manage attorney calendars, monitor court deadlines, and act as a point of contact between clients and attorneys.• Draft legal documents such as pleadings, forms, and discovery materials, as well as coordinate court filings and process serving.• Assist attorneys in trial preparation by creating pleadings, trial notes, and exhibit binders.• Compile and serve discovery requests and responses in a timely manner.• Arrange and oversee the preparation of materials for hearings, mediation sessions, and settlement conferences.• Ensure compliance with local court rules and deadlines while managing administrative tasks efficiently.
2026-05-22T19:23:44Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23.00 - 24.00 USD / Hourly
Robert Half client is looking for an organized Administrative Assistant to support daily operations for a laboratory team in Pleasant Hill, California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative coordination, client communication, and report distribution in a fast-paced healthcare setting. The person in this role will help maintain smooth workflow by partnering with laboratory staff, couriers, and external medical offices while ensuring documentation and support tasks are handled accurately and efficiently. Administrative Assistant Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory personnel to help keep daily workflow running smoothly.• Review documents for completeness and accuracy before distribution, filing, or follow-up action.• Manage communication between the laboratory, physician offices, surgery centers, couriers, and sales representatives to support timely service and client satisfaction.• Prepare, print, and distribute daily reports, including sending materials to couriers and delivering reports to clients by fax or mail when needed.• Arrange specimen-related logistics such as slide and block send-outs for testing or external departmental review.• Track requisition inventory and general office supplies, and replenish materials before stock levels become too low.• Produce client-specific requisition forms and coordinate delivery through courier routes or the Territory Sales Manager.• Use office systems and equipment, including the pathology platform and standard administrative tools, to complete support tasks efficiently.• Follow organizational procedures and complete additional administrative duties assigned by the Administration Manager. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-06-02T16:58:47Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200.00 - 52000.00 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-05-13T15:53:45Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support plaintiff-side consumer and financial class action matters in San Francisco, California. This hybrid position plays an important role in keeping litigation activities organized, deadlines on track, and case materials prepared for active matters. The ideal candidate is comfortable managing filings, coordinating discovery tasks, handling subpoenas, and maintaining accurate tracking tools in a fast-paced legal environment. Responsibilities: • Manage litigation calendars by tracking court deadlines, hearings, filing dates, and other case-related milestones to help attorneys stay prepared. • Prepare, review, and submit court documents through electronic filing systems while ensuring compliance with applicable procedural rules. • Support discovery efforts by organizing case materials, drafting responses and requests, and monitoring production timelines. • Coordinate subpoena-related work, including preparation, service support, and follow-up on requested records and documents. • Maintain organized spreadsheets and case trackers to monitor deadlines, document status, and key litigation activity across matters. • Assist attorneys with day-to-day case support for plaintiff-side consumer and financial class action litigation. • Organize and maintain electronic and physical case files so records remain current, accessible, and audit-ready as matters progress.
2026-05-19T17:43:48Z

Legal Assistant/ Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment. Responsibilities: • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule. • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency. • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements. • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems. • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed. • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up. • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.
2026-05-04T22:13:38Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-06-02T17:04:51Z

Executive Assistant to CEO

Redwood City, CA
onsite
Temporary / Contract
75.00 - 100.00 USD / Hourly
Robert Half is working with a rapidly growing leader in Enterprise AI and predictive analytics technology to identify a highly strategic and execution-oriented Executive Assistant to partner closely with the CEO during a pivotal stage of growth and transformation. This individual will serve as a trusted advisor and operational leader, driving cross-functional initiatives, improving organizational alignment, and helping execute high-priority business objectives across the company. The ideal candidate brings a blend of executive presence, analytical rigor, operational discipline, and the ability to thrive in a fast-paced, high-growth technology environment. This is an exceptional opportunity for someone who enjoys solving complex business challenges, influencing executive decision-making, and operating at the intersection of strategy, operations, and innovation within the AI and enterprise software space. Key Responsibilities<ul><li>Prepare high-quality emails, memos, responses, follow-up communications, and other written materials on behalf of the CEO</li><li>Maintain consistency with the CEO’s communication style while tailoring messaging appropriately for a variety of audiences and situations</li><li>Monitor commitments, action items, and requests originating from CEO communications. Ensure timely follow-through, track outstanding matters, and maintain visibility into open, pending, and completed items to support efficient executive decision-making.</li><li>Work closely with executive leadership and members of the CEO’s office to ensure communication-driven priorities are aligned with meetings, calendars, projects, and broader organizational initiatives.</li><li>Extract key insights and action items from communications and direct them to the appropriate internal stakeholders, including executive leadership, legal, finance, operations, and communications teams, ensuring smooth execution and minimal bottlenecks</li><li>Handle highly sensitive business, financial, strategic, and personnel information with the highest level of professionalism, integrity, and confidentiality</li></ul>
2026-06-01T22:28:44Z

Weekend Executive Assistant to CEO

Redwood City, CA
onsite
Temporary / Contract
76.00 - 88.00 USD / Hourly
Weekends Saturday and Sunday Robert Half is working with a rapidly growing leader in Enterprise AI and predictive analytics technology to identify a highly strategic and execution-oriented Executive Assistant to partner closely with the CEO during a pivotal stage of growth and transformation. This individual will serve as a trusted advisor and operational leader, driving cross-functional initiatives, improving organizational alignment, and helping execute high-priority business objectives across the company. The ideal candidate brings a blend of executive presence, analytical rigor, operational discipline, and the ability to thrive in a fast-paced, high-growth technology environment. This is an exceptional opportunity for someone who enjoys solving complex business challenges, influencing executive decision-making, and operating at the intersection of strategy, operations, and innovation within the AI and enterprise software space. Key Responsibilities<ul><li>Prepare high-quality emails, memos, responses, follow-up communications, and other written materials on behalf of the CEO</li><li>Maintain consistency with the CEO’s communication style while tailoring messaging appropriately for a variety of audiences and situations</li><li>Monitor commitments, action items, and requests originating from CEO communications. Ensure timely follow-through, track outstanding matters, and maintain visibility into open, pending, and completed items to support efficient executive decision-making.</li><li>Work closely with executive leadership and members of the CEO’s office to ensure communication-driven priorities are aligned with meetings, calendars, projects, and broader organizational initiatives.</li><li>Extract key insights and action items from communications and direct them to the appropriate internal stakeholders, including executive leadership, legal, finance, operations, and communications teams, ensuring smooth execution and minimal bottlenecks</li><li>Handle highly sensitive business, financial, strategic, and personnel information with the highest level of professionalism, integrity, and confidentiality</li></ul>
2026-06-01T22:28:44Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 29.00 USD / Hourly
This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area. Responsibilities:<ul><li> Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul> We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.
2026-05-29T19:38:45Z

Legal Secretary/Litigation Legal Assistant

San Rafael, CA
onsite
Permanent / Full Time
100000.00 - 108000.00 USD / Yearly
We are looking for an experienced Legal Secretary in San Rafael, California. Responsibilities:• Provide comprehensive administrative support to attorneys, including managing active litigation cases.• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.• Handle e-filing and court submissions for state and federal courts with precision and timeliness.• Maintain client files and case management systems, ensuring all records are organized and up-to-date.• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.• Uphold confidentiality and discretion in handling sensitive information and financial transactions.
2026-06-02T00:04:26Z

Assistant Property Manager

Livermore, CA
onsite
Temporary to Hire
26.00 - 27.00 USD / Hourly
We are looking for an organized and service-focused Assistant Property Manager to support daily office and property administration activities in Livermore, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing front-office coordination with resident, vendor, and visitor support in a detail-oriented property management environment. The role requires strong communication skills, sound judgment, and the ability to keep office operations running smoothly while assisting with a range of administrative tasks. Assistant Property Manager Responsibilities:• Oversee front office activities to maintain an efficient, welcoming, and well-organized administrative environment.• Direct incoming digital and physical correspondence to the appropriate recipients and assist with outbound shipping and mailing needs.• Accept and organize deliveries for office materials and equipment, ensuring items are received and distributed properly.• Serve as a primary point of contact for visitors, vendors, and callers by answering questions and connecting them with the appropriate housing or organizational resources.• Monitor entry access using the building communication system and admit only approved employees and screened guests.• Coordinate support for shared office needs, including meal orders and replenishment of refreshments and common-area supplies.• Provide administrative assistance for meetings, community activities, and special projects as requested by management.• Handle additional operational and clerical duties that contribute to effective property and office support. If you are interested in this Assistant Property Manager role, please submit your resume today!
2026-06-02T17:04:51Z

Executive Assistant

Palo Alto, CA
onsite
Temporary / Contract
35.00 - 50.00 USD / Hourly
Executive Assistant Job DescriptionWe’re seeking a highly organized Executive Assistant to provide direct support to senior leadership and ensure seamless day-to-day operations. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and confidential communications</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate executive-level meetings, events, and logistics</li><li>Handle sensitive information with a high level of professionalism</li></ul>
2026-05-15T21:13:44Z

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25.00 - 26.00 USD / Hourly
Robert Half's client is seeking an Office Assistant to join their team in Dublin, CA. Support a mission-driven team where your organization skills make a daily impact.Are you someone who thrives in a structured, detail-oriented environment but enjoys variety in your day? This opportunity offers a strong foundation in office operations while giving you visibility across multiple functions - from member support to document management and team coordination. What You’ll Be DoingIn this Office Assistant role, you’ll play a key part in keeping daily operations running smoothly for a busy trust fund office. You’ll support both administrative workflows and member-facing activities, making you an essential part of the team.<ul><li>Manage incoming mail and payments, ensuring accurate sorting and processing</li><li>Scan, index, and upload documents to maintain organized digital records</li><li>Track and maintain member and enrollment data through spreadsheets</li><li>Coordinate workflows between internal systems to improve efficiency</li><li>Prepare and distribute documents, forms, and reports</li><li>Provide front desk support—greet visitors, answer calls, and assist walk-ins</li><li>Coordinate virtual and in-person meetings with internal team members</li><li>Support member communications, including scheduled distributions and documentation</li><li>Assist with general office operations and special projects as needed</li></ul>What Sets You Up for Success:This Office Assistant role is ideal for someone who is organized, reliable, and confident communicating in both English and Spanish.<ul><li>Bilingual in Spanish (preferred)</li><li>At least 1 year of general office or administrative experience</li><li>Strong data entry and computer skills</li><li>Working knowledge of Microsoft Word and Excel</li><li>Clear and professional communication skills</li><li>Polished phone presence and customer service mindset</li><li>Ability to manage multiple tasks and stay detail-oriented</li><li>Comfort with filing, organizing, and maintaining structured processes</li></ul>Why This Opportunity Stands Out<ul><li>Variety in your day – A mix of administrative, operational, and client-facing work</li><li>Skill-building role – Exposure to systems, workflows, and data processes</li><li>Team-oriented culture – Collaborate with both in-office and remote colleagues</li><li>Stability + impact – Support meaningful work that directly affects members</li></ul> If you’re someone who takes pride in keeping things organized, enjoys helping others, and wants to grow within a structured office environment, this is a strong step forward.Apply today and bring structure to a team that relies on it!
2026-06-02T17:04:51Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000.00 - 70000.00 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-05-05T16:44:29Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for an Administrative Assistant to provide hands-on coordination and administrative support for a planned office relocation in Berkeley, California. This Contract position is ideal for someone who thrives in fast-moving environments and can keep logistics, communication, and documentation organized across multiple workstreams. The role will partner with leadership, vendors, and internal teams to help the move progress smoothly and ensure the new workspace is ready for day-to-day operations. Responsibilities: • Coordinate administrative activities tied to the office relocation, ensuring plans, schedules, and follow-up items remain organized and up to date. • Monitor key milestones and outstanding tasks so that move-related deliverables are completed within expected timeframes. • Support workspace readiness by assisting with furniture arrangements, cubicle planning, and other site logistics connected to the new office setup. • Maintain project records, meeting notes, status reports, and other documentation needed to keep stakeholders informed. • Schedule meetings, prepare materials, and communicate progress updates to leadership and cross-functional partners involved in the relocation. • Work with external vendors and internal contacts to help manage purchasing steps, service coordination, and relocation-related requests. • Provide general administrative support, including data entry, phone coverage, and front-office assistance as needed during the transition period. • Contribute to operational planning efforts that support a smooth move into the new office environment and continued business continuity.
2026-05-29T19:38:45Z