<p><strong>Overview</strong></p><p>Robert Half is partnering with a boutique civil litigation practice to hire a Legal Assistant for a contract-to-hire opportunity. This position is ideal for a detail-oriented legal professional who enjoys supporting attorneys through all phases of litigation, managing case files, coordinating deadlines, and ensuring documents are organized and maintained accurately. The firm has a consistent workflow and is seeking a motivated individual who can provide reliable support while growing into a long-term role. This position offers a flexible schedule of approximately 32 hours per week and is fully onsite</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Collect, organize, and maintain legal documents, pleadings, and case files.</li><li>Assist attorneys with drafting routine legal documents, correspondence, and litigation materials.</li><li>Respond to client, court, and third-party inquiries as directed.</li><li>Manage attorney calendars, court dates, and litigation deadlines.</li><li>Track and monitor critical dates to ensure timely completion of filings and other case-related tasks.</li><li>Create, update, and maintain physical and electronic case files.</li><li>Prepare correspondence and assist with general administrative and legal support duties.</li><li>Coordinate with attorneys and staff to ensure cases progress efficiently.</li><li>Provide ongoing litigation support and assist with day-to-day case management activities.</li></ul>
<p>Position Overview</p><p>We're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service.</p><p><br></p><p>Day-to-Day Responsibilities</p><ul><li>Manage complex calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate executive schedules and resolve scheduling conflicts proactively.</li><li>Prepare meeting agendas, materials, presentations, and supporting documentation.</li><li>Attend meetings as needed, capture notes, and track action items and follow-up activities.</li><li>Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.</li><li>Conduct research, gather information, and prepare reports for decision-making purposes.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage expense reports and reimbursement submissions.</li><li>Coordinate leadership meetings, offsites, client visits, and company events.</li><li>Maintain confidential records, contracts, and executive files.</li><li>Support budget tracking, vendor coordination, and invoice processing as needed.</li></ul>
<p>Regional law firm in the Bay Area has an immediate opening for a Legal Assistant with at least one year of experience in a law firm setting to support its busy litigation group in San Jose. This role will assist attorneys through all phases of litigation, with a strong emphasis on document preparation, trial preparation, and eDiscovery support. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced legal environment. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support attorneys and legal staff throughout all phases of litigation, from case inception through trial and resolution.</li><li>Prepare, revise, proofread, and finalize a variety of legal documents, including pleadings, motions, discovery, subpoenas, correspondence, and trial-related materials. </li><li>Assist with filing in state and federal courts, including calendaring deadlines and ensuring compliance with court rules and procedures. </li><li>Coordinate and organize case files, exhibits, deposition materials, hearing binders, and trial notebooks. </li><li>Provide trial preparation support, including exhibit lists, witness files, trial binders, and document management. </li><li>Assist with discovery processes, including document collection, organization, review coordination, and production.</li><li>Provide support with eDiscovery tasks, including document handling, tracking productions, and maintaining litigation databases or document repositories. Based on general knowledge.</li><li>Communicate with attorneys, court personnel, vendors, and outside counsel as needed.</li><li>Maintain accurate case calendars and help track important deadlines, hearings, depositions, and trial dates. </li><li>Perform additional administrative and litigation support duties as assigned. </li></ul><p><br></p>
<p><br></p><p><br></p><ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned</li></ul>
<p>Program Assistant</p><p><strong>Job Description</strong></p><p>We are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.</p><p><strong>Responsibilities</strong></p><ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
<p>We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.</p><p>• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.</p><p>• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.</p><p>• Maintain accurate records and update membership or database information with strong attention to detail.</p><p>• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.</p><p>• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.</p><p>• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.</p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p><strong>Property Assistant</strong></p><p><strong>Brief Job Description:</strong></p><p>We are hiring a Property Assistant to support day-to-day property operations, tenant communications, leasing administration, and office coordination.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with tenant correspondence and service requests</li><li>Prepare lease documents, notices, and reports</li><li>Maintain property and tenant files</li><li>Coordinate with vendors and maintenance teams</li><li>Support property managers with administrative tasks and scheduling</li></ul>
<p>Administrative Assistant/EA/HR Assistant</p><p><br></p><p>Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.</p><p>Responsibilities:</p><p>• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.</p><p>• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.</p><p>• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.</p><p>• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.</p><p>• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.</p><p>• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.</p><p>• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.</p><p>• Handle confidential communications and sensitive information with sound judgment and close attention to detail.</p><p>• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.</p>
<p>Our client is seeking a Temporary Program Assistant to support the Coordination team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys providing behind-the-scenes administrative support to keep programs and outreach efforts running smoothly.</p><p>The Program Assistant will support community outreach activities through event coordination, calendar management, data entry, materials tracking, and general program support. This is a great opportunity for someone who enjoys administrative work with a purpose and is comfortable supporting both internal teams and external community partners.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule meetings, outreach events, and calendar invitations</li><li>Support outreach event logistics, including materials preparation and coordination</li><li>Enter, update, and maintain outreach data in the program database</li><li>Maintain and update the program calendar of events</li><li>Process requests for outreach materials and distribute resources to partner agencies</li><li>Organize and maintain onsite and offsite storage areas, materials, and supplies</li><li>Inventory, sort, and organize newly ordered outreach materials</li><li>Provide support at community outreach events as needed</li><li>Monitor and respond to Help Me Grow outreach inboxes in a timely and professional manner</li><li>Provide general administrative and program support as assigned</li></ul>
<p><strong>Case Manager Assistant</strong></p><p><strong>Brief Job Description:</strong></p><p>We are seeking a Case Manager Assistant to provide administrative and client support to case management teams.</p><p><strong>Responsibilities:</strong></p><ul><li>Schedule appointments and maintain client files</li><li>Assist with intake paperwork and documentation collection</li><li>Enter case notes and update records in internal systems</li><li>Communicate with clients regarding appointments and follow-ups</li><li>Provide general administrative support to case managers</li></ul>
<p>Robert Half has an exciting temp to hire opportunity with a reputable non-profit in Daly City. Our client is seeking a highly organized, proactive, and polished <strong>Executive Assistant</strong> to provide high-level administrative and operational support to the <strong>Chief Financial Officer (CFO) and Chief Strategy Officer (CSO)</strong>. This position will work closely with two key members of the executive leadership team and will play an important role in keeping their offices organized, efficient, and responsive.</p><p><br></p><p>This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and partnering directly with senior executives involved in the organization's <strong>financial operations, strategic planning, business initiatives, and organizational growth</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive executive and administrative support to the CFO and Chief Strategy Officer.</li><li>Proactively manage executive calendars, appointments, meetings, conferences, teleconferences, and travel arrangements.</li><li>Serve as a key point of contact for communications and correspondence on behalf of the CFO and CSO.</li><li>Manage the flow of incoming and outgoing correspondence, ensuring timely follow-up and appropriate prioritization.</li><li>Prepare and format memos, correspondence, presentations, reports, meeting materials, and other executive documents.</li><li>Assist with preparation for financial, strategic planning, leadership, and executive meetings.</li><li>Coordinate and prepare agendas, presentations, briefing materials, and supporting documentation for executive meetings.</li><li>Track meeting follow-ups, action items, deadlines, and deliverables to help ensure priorities remain on schedule.</li><li>Coordinate meetings and events involving executives, board members, internal leadership, and external stakeholders.</li><li>Assist with planning and preparation for Board of Directors meetings, including meeting logistics, materials, reservations, meals, minutes, and follow-up communications.</li><li>Maintain organized and confidential files, records, correspondence, policies, procedures, corporate documents, licenses, insurance information, and other executive materials.</li><li>Handle highly confidential financial, strategic, personnel, and organizational information with discretion and professionalism.</li><li>Partner with the Administration team and other executive assistants to ensure seamless coordination across the organization.</li><li>Provide occasional support to the CEO and CEO's Executive Assistant as needed while maintaining primary responsibility for supporting the CFO and Chief Strategy Officer.</li><li>Anticipate executive needs, identify potential scheduling or administrative conflicts, and proactively resolve issues before they become challenges.</li><li>Assist with special projects and other executive-level initiatives as assigned.</li></ul><p><br></p>
<p>We are looking for a dependable Office Assistant to support daily front desk and administrative operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a mix of reception and clerical responsibilities. The person in this role will help keep communication flowing smoothly, manage document-related tasks, and provide consistent support to internal teams and visitors.</p><p><br></p><p>Part Time: Mondays, Tuesdays, and Thursdays from 8:00 AM to 2:30 PM</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, manage the reception area, and ensure a welcoming first impression for guests and staff.</p><p>• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.</p><p>• Scan, organize, and maintain documents so records remain accessible, complete, and properly filed.</p><p>• Perform a variety of administrative support tasks such as data entry, filing, copying, and general office coordination.</p><p>• Assist with routine clerical work to help maintain efficient day-to-day office operations.</p><p>• Monitor office communications and respond to basic requests in a timely and courteous manner.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013497523**</p><p> </p>
<p>Administrative Assistant (Executive Office)</p><p>Position Overview</p><p>We are seeking a professional and detail-oriented <strong>Administrative Assistant</strong> to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.</p><p>• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.</p><p>• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.</p><p>• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.</p><p>• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.</p><p>• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.</p><p>• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail.</p><p><br></p><p>For immediate consideration please call Cortney at 209-225-2014</p>
<p>Robert Half is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations and help keep business processes running smoothly. This role is ideal for a professional with strong communication skills, excellent time management, and the ability to manage multiple priorities in a fast-paced environment. According to Robert Half research, Administrative Assistant is one of the roles experiencing above-average sequential growth and consistent demand. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to departments and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and internal documents</li><li>Maintain office files, records, and databases</li><li>Order office supplies and support general office operations</li><li>Assist with travel arrangements, meeting logistics, and expense reporting</li><li>Support special projects and help improve administrative workflows</li></ul><p><br></p>
<p>Bilingual Spanish Administrative Assistant</p><p><strong>Job Description</strong></p><p>We are seeking a bilingual Spanish Administrative Assistant to provide administrative support while assisting Spanish-speaking clients, customers, and stakeholders.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and respond to inquiries in English and Spanish</li><li>Schedule appointments and maintain records</li><li>Translate documents and correspondence as needed</li><li>Support office operations and reporting</li><li>Assist with client and customer communications</li></ul>
<p>Administrative Assistant to Executive Office</p><p><strong>Job Description</strong></p><p>Executive Office seeking a polished Administrative Assistant to provide high-level administrative support to executive leadership and board-related activities.</p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars and meeting logistics</li><li>Coordinate executive communications</li><li>Prepare presentations and reports</li><li>Arrange travel and special events</li><li>Support board meetings and executive projects</li></ul>
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning.<br>• Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities.<br>• Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
<p><strong>Job Description:</strong></p><p>Our client is seeking a highly professional and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative support to senior leadership. This role is ideal for a proactive professional who excels at managing calendars, coordinating communications, handling confidential information, and supporting executives in a fast-paced environment. This is an excellent opportunity to join a dynamic organization where your executive support skills will have a direct impact on leadership effectiveness and business operations. If you thrive in a high-visibility role and enjoy keeping executives organized and productive, we’d like to connect with you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, edit, and manage correspondence, reports, and presentations</li><li>Coordinate internal and external communications on behalf of executives</li><li>Prepare meeting materials, agendas, and follow-up documentation</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Support special projects and assist with cross-functional coordination</li><li>Help streamline administrative processes and improve workflow efficiency</li></ul>
<p><strong>Job Summary:</strong></p><p>The Leasing Assistant supports leasing operations by assisting prospective tenants, preparing leasing documents, coordinating property tours, and providing administrative support to the leasing team. This role helps ensure an efficient leasing process and positive resident experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet prospective tenants and respond to leasing inquiries</li><li>Schedule and conduct property tours as needed</li><li>Assist with lease applications, documentation, and file maintenance</li><li>Prepare lease agreements, renewals, and resident correspondence</li><li>Track unit availability and update leasing records</li><li>Support marketing efforts, including online listings and promotional materials</li><li>Coordinate with property management staff on resident move-ins and renewals</li></ul>
<p><strong>Temporary Development Assistant</strong></p><p><strong>100% Remote | Contract</strong></p><p>Creative Commons is seeking a detail-oriented <strong>Temporary Development Assistant</strong> to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul><p><br></p>
<p>Assistant Property Manager</p><p><strong>Job Description</strong></p><p>Established property management company seeking an Assistant Property Manager to support leasing, resident relations, and daily property operations.</p><p><strong>Responsibilities</strong></p><ul><li>Assist with lease administration and renewals</li><li>Respond to resident inquiries and concerns</li><li>Coordinate maintenance requests</li><li>Support rent collections and reporting</li><li>Maintain resident files and compliance documentation</li></ul>
<p><strong>Job Summary:</strong></p><p>The Operations Assistant supports daily business operations by helping manage workflows, documentation, reporting, and coordination across departments. This role contributes to operational efficiency by providing administrative and process support.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with day-to-day operational tasks and departmental coordination</li><li>Maintain records, reports, spreadsheets, and internal documentation</li><li>Track inventory, orders, invoices, or service requests as applicable</li><li>Coordinate schedules, meetings, and operational communications</li><li>Support process improvement initiatives and workflow efficiency</li><li>Work with vendors, internal departments, and external partners as needed</li><li>Provide general administrative support for operations leadership</li></ul>
<p>We are seeking an organized Administrative Assistant to support daily office operations, manage schedules, and assist with communications and documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and general office correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office records</li><li>Support internal teams with administrative tasks as needed</li></ul>