<p>Our client is looking for a detail-oriented <strong>Office Assistant </strong>to join their team on a contract basis in Calgary, Alberta. This position supports administrative operations within a manufacturing plant, ensuring efficient communication and workflow in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage reception duties, including greeting visitors.</li><li>Scan, organize, and maintain documents and files.</li><li>Process incoming and outgoing mail.</li><li>Enter job orders and ensure data accuracy.</li><li>Coordinate shop drawings and liaise with sales and external contacts.</li><li>Receive training to ensure adherence to company processes.</li><li>Use computer programs to complete administrative tasks.</li><li>Assist with labels, inventory records, and general clerical support.</li><li>Support other departments and follow company processes.</li></ul>
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
We are looking for a detail-oriented and approachable Receptionist to join our team in Markham, Ontario on a contract basis. In this role, you will provide contract support with reception and administrative duties in a collaborative office environment. This position requires excellent organizational and communication skills, as well as the ability to ensure adherence to facility policies, including a nut-free environment.<br><br>Responsibilities:<br>• Welcome visitors with a friendly and detail-oriented demeanor, ensuring they sign in and follow facility protocols.<br>• Clearly communicate the nut-free policy of the facility to all visitors upon arrival.<br>• Manage incoming and outgoing mail, including sorting and distributing items efficiently.<br>• Maintain inventory and organization of office supplies, ensuring availability when needed.<br>• Coordinate lunch and catering orders for meetings, ensuring compliance with dietary policies.<br>• Keep boardrooms and common areas clean and organized, replenishing paper supplies as required.<br>• Conduct routine walkthroughs of the office and lunchroom to ensure cleanliness and presentability.<br>• Provide administrative support, such as data entry, email correspondence, and scheduling appointments.<br>• Monitor front desk access, ensuring security by keeping doors locked when necessary.<br>• Answer and direct calls using a multi-line phone system.
We are looking for a detail-oriented Order Entry Clerk to join our team on a contract basis in Oakville, Ontario. This role involves managing order records, verifying invoices, and ensuring accurate payment processing within a fast-paced environment. The ideal candidate will possess strong organizational skills and the ability to work independently with precision and efficiency.<br><br>Responsibilities:<br>• Accurately record and maintain order information in the company's systems.<br>• Review and verify up to 100 invoices daily to ensure accuracy.<br>• Process payments for orders using credit cards and apply payments to records.<br>• Collaborate with the finance team to ensure seamless operations and reporting.<br>• Scan, photocopy, and organize documents for record-keeping purposes.<br>• Generate and share reports related to order and payment activities.<br>• Maintain a high level of accuracy while meeting time-sensitive deadlines.<br>• Communicate effectively with internal teams to resolve discrepancies or issues.
<p>Our client is looking for a dedicated <strong>Receptionist</strong> to join their team on a contract basis in Calgary, Alberta. This position supports the day-to-day operations of the office by serving as the first point of contact for visitors, coordinating administrative tasks, and ensuring a welcoming and organized environment. This role is ideal for someone with strong interpersonal skills and a customer-focused mindset who thrives in a dynamic environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors, manage sign-ins, and issue name tags.</li><li>Coordinate catering and oversee deliveries.</li><li>Handle facilities requests (cleaning, temperature, etc.).</li><li>Maintain front desk coverage and operate a multi-line phone system.</li><li>Perform data entry, manage emails, and organize files.</li><li>Schedule appointments and support calendar management.</li><li>Assist the team with daily operational tasks.</li></ul>
We are looking for an experienced Senior Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will provide comprehensive support to ensure smooth daily operations, handling a variety of administrative and organizational tasks. Your ability to manage schedules, coordinate travel, and facilitate communication will be key to the success of this position.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and emails, ensuring effective communication and resolution.<br>• Deliver exceptional customer service by addressing inquiries and providing accurate information.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Schedule and coordinate appointments, meetings, and events to optimize time management.<br>• Manage travel arrangements, including booking flights, hotels, and transportation using Concur.<br>• Prepare expense reports and reconcile travel expenses using relevant tools.<br>• Create and edit documents, presentations, and spreadsheets with attention to detail using Microsoft Office applications.<br>• Support team members by handling inbound and outbound calls as required.<br>• Facilitate email correspondence, ensuring timely and thorough communication.<br>• Collaborate with colleagues to ensure seamless administrative processes and workflows.
<p>We are looking for an organized and detail-oriented Accounts Receivable Clerk to join our client's team in Winnipeg, Manitoba. In this role, you will manage invoicing, collections, and reporting processes, ensuring accuracy and efficiency. This is a great opportunity to contribute to a dynamic industry while developing your accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and record sales invoices and customer payments accurately and efficiently in the company’s system.</p><p>• Perform account reconciliations and prepare weekly and monthly reports on receivables and collections.</p><p>• Support financial reporting and analysis activities related to accounts receivable.</p><p>• Maintain communication with customers to monitor collections and send reminders for outstanding invoices.</p><p>• Collaborate with customer service and sales teams to address and resolve any collection issues.</p><p>• Conduct credit checks for new clients to ensure compliance with company policies.</p><p>• Build and sustain positive relationships with customers to foster trust and timely payments.</p><p>• Follow all food safety protocols and report any concerns to the appropriate team.</p><p>• Perform other accounting and administrative tasks as assigned.</p>
We are looking for a detail-oriented Receptionist to join our team in Toronto, Ontario. In this long-term contract position, you will play a key role in ensuring smooth front-office operations and providing excellent administrative support. This role requires strong organizational skills and proficiency with various office tools to effectively manage daily tasks.<br><br>Responsibilities:<br>• Greet incoming visitors and clients with a friendly and attentive demeanor, ensuring a welcoming atmosphere.<br>• Answer and direct phone calls promptly, providing accurate information or routing calls to the appropriate department.<br>• Manage incoming and outgoing correspondence, including emails, letters, and packages.<br>• Perform data entry tasks with precision, ensuring accurate maintenance of records and databases.<br>• Utilize Microsoft Word and Microsoft Excel to create and update documents, spreadsheets, and reports.<br>• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.<br>• Coordinate appointments and meetings, managing schedules effectively for team members.<br>• Assist with administrative tasks such as filing, photocopying, and scanning documents.<br>• Handle sensitive information with confidentiality and discretion.
We are looking for an experienced Senior Administrative Assistant with expertise in HR operations to join our team in Toronto, Ontario. This role is essential in supporting various HR functions, including recruitment coordination, compliance tracking, and managing HR systems and documentation. The ideal candidate will demonstrate a detail-oriented approach and the ability to excel in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage and administer HR and talent management systems, such as BambooHR and WorkSuite, ensuring smooth onboarding and offboarding processes.<br>• Maintain accurate and current employee and consultant records, including managing HR files and documentation.<br>• Oversee the administration of employee equity grants and handle associated paperwork.<br>• Monitor and track the renewal and expiration of employment and consulting agreements.<br>• Develop and maintain HR templates, agreements, forms, and process-related documentation.<br>• Provide recruitment support by coordinating job postings, screening resumes, and scheduling interviews.<br>• Track and report on training progress, performance reviews, policy acknowledgements, compliance, and vacation usage.<br>• Assist in the development and improvement of HR policies and procedures, including conducting research as needed.<br>• Ensure compliance with governance standards and handle confidential HR documentation.<br>• Collaborate with teams to identify opportunities for process optimization within HR operations.
<p>Our client in Calgary is seeking a detail-oriented Accounts Payable Clerk for a contract opportunity. This role supports accurate invoice processing, reconciliations, and financial record maintenance within a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Review and process invoices, including coding and approval verification</li><li>Perform 3-way matching for PO-based invoices</li><li>Reconcile accounts and resolve payment discrepancies</li><li>Communicate with vendors regarding invoice status and missing documentation</li><li>Maintain organized financial records and ensure policy compliance</li><li>Support multiple entities using accounting software and Excel</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract with the possibility of becoming permanent in Etobicoke, Ontario. In this role, you will contribute to the efficient operation of accounts payable and receivable processes, ensuring accuracy and timely completion of tasks. This position offers an excellent opportunity to work in a fast-paced environment, where your organizational and analytical skills will be highly valued.<br><br>Responsibilities:<br>• Process invoices and manage data entry for accounts payable in an accurate and timely manner.<br>• Reconcile vendor accounts monthly, ensuring all discrepancies are identified and resolved.<br>• Handle accounts receivable tasks, including cash clearing and matching remittances to payments within the AS400 system.<br>• Monitor daily payment activities, ensuring up to 20 transactions are processed efficiently.<br>• Investigate and address issues that arise during payment matching or invoice clearing processes.<br>• Perform VLOOKUP analyses for vendor reconciliations to ensure data accuracy.<br>• Maintain strong communication with vendors and other stakeholders to resolve payment-related inquiries.<br>• Collaborate with the team during insurance renewals and other critical accounting functions.<br>• Ensure compliance with accounting policies and procedures in all financial transactions.<br>• Support general administrative tasks related to accounting operations as needed.
We are seeking a highly organized Accounts Payable Specialist to join our team on a permanent, three-month contract in Toronto, Ontario. In this position, you will play a vital role in managing daily accounts payable operations within a dynamic, fast-paced environment. The ideal candidate will bring extensive accounts payable experience and a keen eye for detail, along with a strong commitment to accuracy and efficiency. <br> Key Responsibilities: Oversee and enhance the Purchase Order (PO) module in NetSuite to ensure effective controls and compliance across the organization. Offer guidance and training to department leaders and stakeholders on PO workflows, processes, and best practices. Monitor PO creation and matching to maintain data accuracy and integrity within NetSuite. Identify opportunities for process improvement, develop clear documentation, and support operational excellence. Address outstanding balances and resolve urgent issues promptly to minimize workflow interruptions. Facilitate clear communication and lead meetings, promoting cross-departmental collaboration to drive ongoing process improvements. Maintain accurate oversight of PO data, ensuring all information is up-to-date and properly structured within NetSuite. Support daily accounts payable activities, including invoice processing, vendor management, and payment reconciliation.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. This hybrid role offers flexibility with a mix of in-office and remote work, requiring initial in-person training. The ideal candidate will provide essential administrative support, ensuring accuracy and confidentiality in all tasks while contributing to the smooth operation of our organization.<br><br>Responsibilities:<br>• Update and maintain client and patient information in Salesforce and other organizational systems, ensuring confidentiality is upheld.<br>• Provide administrative support for grant applications and related processes.<br>• Complete general administrative tasks as required, including handling ad hoc requests.<br>• Process, organize, and distribute incoming mail efficiently.<br>• Access and manage client files with precision and care, ensuring accurate record-keeping.<br>• Collaborate with Client Care Coordinators to facilitate effective service delivery.<br>• Communicate with medical offices and external partners to support client needs.<br>• Assist with travel-related documentation and data management linked to client records.
<p>Are you ready to make an impact with a dynamic organization? Our Langley client is seeking a detail-oriented Accounts Payable (AP) Administrator / Accounting Assistant to drive efficiency and accuracy across critical financial operations.</p><p><br></p><p><strong>What You Will Do:</strong></p><p>• Receive vendor invoices and collaborate with managers for approval.</p><p>• Review Workers Compensation requirements for contractor payments.</p><p>• Enter, verify, and code vendor invoices quickly and accurately.</p><p>• Reconcile vendor statements and resolve discrepancies with confidence.</p><p>• Manage weekly EFT runs, online payments, and E-Transfers.</p><p>• Maintain AP subledger; ensure invoices/payments are cleared each week.</p><p>• Reconcile company credit card statements and employee expense reports.</p><p>• Collect and verify hourly timesheets.</p><p>• Assist HR to maintain precise employee files; serve as Payroll & HR backup.</p><p>• Perform month-end reporting, bank reconciliations, and journal entries.</p><p>• Support government filings (PST, GST, WCB, WSIB).</p><p>• Help with budgeting, financial planning and stock adjustments.</p><p>• Play a key role in year-end close and audit preparation.</p><p>• Provide versatile administrative support to the VP of Finance.</p><p>• Collaborate with the finance team for compliance with company policies and procedures.</p><p>• Provide backup support for all Finance Department roles.</p><p><br></p><p>.</p>
<p>Our client in Calgary is seeking an experienced <strong>Accounts Payable Clerk</strong> for a long-term contract opportunity. This role is ideal for a detail-oriented professional who can manage high invoice volumes in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume PO and non-PO invoices accurately and initiate approval workflows</li><li>Resolve vendor inquiries and maintain clear communication with internal and external stakeholders</li><li>Review vendor statements and ensure compliance requirements are met</li><li>Maintain accurate vendor records and certifications</li><li>Collaborate with buyers, field staff, and managers to support operations</li><li>Identify and support process improvements</li><li>Ensure accurate coding and documentation of invoices</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
<p>Our client, a non-profit organization in Calgary, is seeking an experienced <strong>Accounting Clerk</strong> for a contract role supporting key financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume accounts payable and ensure timely vendor payments</li><li>Manage accounts receivable, including rent collection and intercompany transfers</li><li>Complete monthly intercompany transfers and trust account allocations</li><li>Handle bank transactions and maintain accurate financial records</li><li>Support month-end processes and resolve discrepancies</li><li>Utilize Sage 300 to manage and streamline accounting activities</li></ul><p><br></p>
<p>Our client is looking for a <strong>Jr. Administrative Assistant</strong> to join their team on a contract basis in Cochrane, Alberta. This position provides customer service and administrative support, requiring strong organization and the ability to manage high volumes of inquiries with accuracy and professionalism.</p><p><strong>Responsibilities:</strong></p><ul><li>Respond to customer inquiries by phone and email, ensuring timely resolution.</li><li>Track and document calls, maintain spreadsheets, and organize records.</li><li>Support waste and recycling hotline inquiries, including complaint follow-up.</li><li>Provide administrative support, including file management and data updates.</li><li>Collaborate with internal teams to triage and escalate issues.</li><li>Assist with invoice processing and general office tasks.</li><li>Manage high inquiry volumes while maintaining customer satisfaction.</li></ul>
<p>Our client in <strong>Calgary’s </strong>wholesale distribution sector is seeking a detail-oriented <strong>Accounts Payable Clerk</strong> for a long-term contract opportunity. This role is key to ensuring accurate and timely processing of invoices, payments, and reconciliations within a high-volume environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, match, code, and process high-volume invoices (approx. 2,000 weekly as part of a team)</li><li>Process twice-weekly payment runs (cheques, wires, EFTs)</li><li>Prepare journal entries, accruals, and account reconciliations</li><li>Respond to vendor inquiries and resolve discrepancies</li><li>Run and review reports to ensure data accuracy</li><li>Support system transitions and process improvements</li><li>Use Excel (including VLOOKUPs) for reporting and data management</li></ul><p><br></p>
<p>We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Steinbach, Manitoba. In this role, you will be responsible for accurately inputting and managing data while ensuring information remains organized and secure. If you thrive in a fast-paced environment and have a keen eye for accuracy, this position is an excellent opportunity to contribute to our operations.</p><p><br></p><p>Responsibilities:</p><p>• Accurately enter and update data into spreadsheets, databases, and other record-keeping systems.</p><p>• Verify and review information for accuracy and completeness to maintain data integrity.</p><p>• Organize and manage both electronic and physical files for efficient access and retrieval.</p><p>• Respond to requests for data or reports, providing timely and clear information to stakeholders.</p><p>• Adhere to company protocols to ensure confidentiality and security of sensitive information.</p><p>• Perform calculations and data checks to validate entries and ensure consistency.</p><p>• Collaborate with team members to streamline data processes and improve efficiency.</p><p>• Utilize scanning equipment and tools to digitize physical documents for storage.</p><p>• Handle email correspondence related to data inquiries and administrative tasks.</p><p>• Maintain an organized workspace to ensure smooth handling of files and records.</p>
We are looking for an organized and detail-oriented Data Entry Clerk to join our team on a contract basis in Winnipeg, Manitoba. In this role, you will play a vital part in maintaining accurate records and ensuring data integrity across various platforms. If you thrive in a fast-paced environment and have exceptional attention to detail, this position is tailored for you.<br><br>Responsibilities:<br>• Accurately input and update data into spreadsheets, databases, and other record-keeping systems.<br>• Verify the completeness and accuracy of data to uphold high standards of quality and integrity.<br>• Organize and maintain both electronic and physical files for efficient retrieval and access.<br>• Respond to internal data inquiries and prepare reports for stakeholders as needed.<br>• Ensure compliance with company policies regarding data confidentiality and security.<br>• Perform regular audits to identify and correct discrepancies in records.<br>• Collaborate with team members to streamline data entry processes.<br>• Handle scanning and digital filing of documents to support organizational needs.<br>• Assist with basic calculations and formatting tasks within spreadsheets.<br>• Provide support in managing email correspondence related to data entry tasks.
We are looking for a dedicated Legal Practice Assistant to join our team in Edmonton, Alberta. In this role, you will provide essential support to ensure the smooth operation of legal processes and administrative functions. This position is ideal for someone who thrives in a dynamic and fast-paced legal environment and has a keen eye for detail.<br><br>Responsibilities:<br>• Identify inefficiencies and recurring challenges, proposing actionable solutions to improve operations.<br>• Handle administrative tasks to alleviate routine work from senior staff and ensure smooth workflows.<br>• Assist in onboarding and training entry level team members by providing clear instructions and verifying task completion.<br>• Manage legal documents by printing, scanning, and organizing materials for easy access and reference.<br>• Prepare and coordinate the mailing or couriering of legal correspondence and closing documents.<br>• Maintain both digital and physical filing systems, ensuring all records are updated and properly organized.<br>• Monitor file-related tasks and follow up to ensure timely progress and completion.<br>• Prepare correspondence and legal documents based on dictation and direct instructions.<br>• Develop and maintain reusable templates to streamline the preparation of frequently issued documents.<br>• Manage incoming communications, schedule appointments, and prioritize inquiries based on urgency and importance.
<p>We are looking for a detail-oriented FOI (Freedom of Information) Assistant to join our clients team on a long-term contract basis in Surrey, British Columbia within the Public Sector. In this role, you will play a vital part in managing information requests, ensuring compliance with privacy legislation, and organizing critical records. This position offers an opportunity to contribute to a dynamic and collaborative environment while working on tasks that require confidentiality and precision.</p><p><br></p><p>Responsibilities:</p><p>• Reviews and prepares sensitive file materials to ensure privacy protection and proper disclosure of information.</p><p>• Coordinates and triages formal records requests across various business areas, including referrals for routine information.</p><p>• Maintains electronic and hard copy filing systems, ensuring SharePoint library is current.</p><p>• Provides guidance to senior staff and departmental members regarding information collection, retention, and disclosure.</p><p>• Prepares records for disclosure by conducting reviews, redactions, correspondence, and fee processes in compliance with legislation.</p><p>• Assists with training, public inquiries, reporting, and upholds confidentiality throughout all information handling processes.</p>
<p>Are you ready to step into a fast-paced, growing manufacturing organization located in the Fraser Valley? Our client is looking for an experienced Accounts Receivable Clerk to join their collaborative finance team at their Langley head office. Please note this is an in office position - 5 days/week.</p><p><br></p><p>As the Accounts Receivable Clerk, you’ll be key in managing the full life cycle of accounts receivable for a group of companies. Reporting to the Director of Finance & Administration, your adaptability, attention to detail, and strong organizational skills will help keep processes running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Create invoices in strict alignment with company policies</p><p>• Post and process cash receipts efficiently</p><p>• Review and process customer credit applications</p><p>• Conduct credit and collection calls with professionalism</p><p>• Reconcile customer accounts and resolve discrepancies</p><p>• Respond to customer inquiries</p><p>• Provide back up to the Accounts Payable Clerk</p><p><br></p><p>.</p>
We are looking for a dedicated Accounts Payable Clerk to join our team on a contract basis in Whitby, Ontario. This position offers an exciting opportunity to contribute to the smooth functioning of financial operations within a dynamic and collaborative environment. The role will initially require working in the office, transitioning to a hybrid schedule with three days in the office and two days remote after the initial period. This is a short-term contract position, with potential for extension depending on organizational needs.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding according to purchase orders.<br>• Manage payment schedules, including weekly payment lists, utilizing NetSuite and Excel for tracking and reporting.<br>• Collaborate with logistics teams to reconcile discrepancies between invoices and purchase orders.<br>• Perform month-end tasks, including bank reconciliations, visa transaction reconciliations, and accruals.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice-related issues.<br>• Ensure timely data entry and adherence to deadlines for financial processes.<br>• Generate and manipulate spreadsheets to support accounts payable operations.<br>• Work closely with third-party freight companies and warehouse teams to coordinate billing and payment processes.<br>• Follow standard operating procedures to maintain consistency and efficiency in financial operations.<br>• Support the controller and accounts receivable teams as needed to meet organizational goals.
