27 Results for Administrative Assistant Jobs

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Administrative Assistant

Toronto, ON
remote
Temporary
22.80 - 26.40 CAD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency. • Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members. • Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps. • Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed. • Enter and update information in administrative systems with care to support complete and accurate recordkeeping. • Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked. • Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike. • Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations. • Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
2026-11-07T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
65000.00 - 70000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes. Key Responsibilities Administrative Support<ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul>Billing and Financial Administration<ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul>Office Coordination<ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul>Other Duties<ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
59924.00 - 59925.00 CAD / Yearly
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control. Responsibilities<ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul>
2026-11-07T00:00:00Z

Administrative Assistant

Toronto, ON
remote
Permanent
50000.00 - 70000.00 CAD / Yearly
We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment. Responsibilities: � Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting. � Update information in internal project and administrative systems, ensuring records remain complete and current. � Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team. � Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks. � Support the planning of company activities and business development initiatives through coordination and logistical assistance. � Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance. � Prepare quarterly marketing-related reports and verify that client information is accurate and up to date. � Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination. � Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
2026-11-09T00:00:00Z

Administrative Assistant

North York, ON
remote
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:� Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.� Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.� Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.� Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.� Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.� Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.� Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.� Support the planning and execution of leadership sessions, company functions, and client-facing events.� Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.� Handle sensitive business information with discretion and care at all times.
2026-11-09T00:00:00Z

Administrative Assistant

Delta, BC
remote
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded administrative professional who enjoys keeping things organized, managing a variety of responsibilities, and ensuring the office runs smoothly. Working directly with the business owner, you will play an important role in managing administrative functions, assisting with basic bookkeeping, coordinating payments, and maintaining accurate records. The ideal candidate is proactive, organized, trustworthy, and comfortable taking ownership of their responsibilities in a hands-on environment.Industry experience would be an asset, but a strong administrative background, attention to detail, and willingness to learn are equally important. Key Responsibilities� Provide day-to-day administrative support directly to the business owner.� Manage incoming and outgoing mail, general correspondence, and office documentation.� Prepare bank deposits, collect payments, and assist with payment processing.� Process accounts payable and ensure invoices and payments are handled accurately and on time.� Assist with basic bookkeeping and routine financial administration using Sage 50.� Maintain organized files, records, and documentation, ensuring information is accurate and up to date.� Support general office coordination and help manage the day-to-day needs of the business.� Monitor outstanding administrative tasks and follow through to ensure nothing is overlooked.� Handle confidential information with discretion and professionalism.� Identify administrative priorities and take initiative to keep operations running efficiently.
2026-11-07T00:00:00Z

Executive Assistant

Markham, ON
remote
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-09T00:00:00Z

Executive Assistant

Ottawa, ON
remote
Permanent
71000.00 - 87000.00 CAD / Yearly
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role. Advantages:-Competitive salary (71-87K)-Full benefits + pension-4 weeks vacation + sick, personal and appointment days-Closed between Christmas - NYE-Hybrid (2 days on site/weekly) + flex hours-Excellent culture Responsibilities:<ul><li>Provides senior-level administrative and operational support to an Executive and their Division, helping manage daily operations, priorities, and workflow.</li><li>Oversees the Division�s administrative functions, maintains consistent office procedures, and manages filing, inventory, mailing, database, and correspondence tracking systems.</li><li>Reviews incoming and outgoing correspondence, reroutes and tracks items as needed, develops templates and tools, gathers research and statistical information, and ensures timely follow-up on assignments, reports, and projects.</li><li>Handles highly confidential corporate, financial, and human resources information with discretion, professionalism, tact, and diplomacy.</li><li>Acts as coordinator and secretary for committees and working groups by arranging logistics, preparing agendas, recording and distributing minutes, and ensuring decisions and action items are followed up on promptly.</li><li>Supports recurring meetings, calendars, workplans, hospitality, events, and reception of guests, and may assist with local, national, and international event participation.</li><li>Drafts, reviews, edits, and coordinates documents for the Executive, including correspondence, reports, service contracts, speeches, briefing materials, forms, and minutes.</li><li>Checks documents for completeness, grammar, style, formatting, and accuracy; coordinates translation and proofreading; prepares bilingual materials in English and/or French as required; and may translate short documents.</li><li>Liaises on behalf of the Executive with senior internal contacts, member institutions, government representatives, outside organizations, and other stakeholders to obtain information, support decisions, and advance divisional objectives.</li><li>Screens requests and invitations, gathers background information for meetings and events, and ensures stakeholders receive the information needed to support strategic and operational goals.</li><li>Manages the Executive�s schedule by coordinating meetings, conference calls, and appointments, adjusting priorities as needed, and monitoring divisional deadlines and deliverables.</li><li>Advises employees on travel policies, arranges travel, prepares travel advances, reviews and processes travel claims, and submits expenditures to Finance.</li><li>Monitors budgets, prepares financial and activity reports, reviews expenses and invoices, assists with monthly financial statement corrections, and helps apply financial policies and guidelines within the Division.</li><li>Supports human resources and labour relations processes by coordinating with HR on job descriptions, staffing, classification, pay, benefits, disciplinary matters, salary actions, and performance appraisals, ensuring approvals and follow-up are completed.</li></ul>
2026-11-07T00:00:00Z

Executive Assistant

Guelph, ON
remote
Permanent
80000.00 - 95000.00 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you�ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-11-09T00:00:00Z

Executive Assistant

Bolton, ON
remote
Permanent
75000.00 - 80000.00 CAD / Yearly
Key Responsibilities Executive & Administrative Support � Provide direct administrative support to the President. � Manage calendars, meetings, appointments, and daily scheduling. � Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. � Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. � Screen and prioritize calls, emails, and requests. � Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. � Maintain confidential company and executive information with professionalism and discretion. � Assist with travel arrangements, reservations, event planning, and other executive needs. � Organize and maintain digital and physical files. Business & Office Coordination � Support the President with daily business operations and administrative priorities. � Track outstanding items, deadlines, approvals, and follow-ups. � Assist with coordinating documents for projects, vendors, clients, and internal departments. � Communicate with staff, management, and external contacts in a professional manner. � Help prepare information for meetings, proposals, company updates, and presentations. � Support general office administration as needed. Social Media & Marketing Support � Assist with creating and posting basic social media content for platforms such as LinkedIn. � Help collect project photos, company updates, employee highlights, and event content. � Work with internal teams to gather information for posts and marketing materials. � Draft captions and simple company announcements. � Help maintain a professional and consistent company brand online. � Support website or marketing updates when required. � Coordinate with external marketing vendors, photographers, or designers when needed.
2026-11-09T00:00:00Z

Executive Assistant

London, ON
remote
Permanent
55000.00 - 64000.00 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-11-09T00:00:00Z

Executive Assistant

North York, ON
remote
Temporary
36.10 - 41.80 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-11-09T00:00:00Z

Executive Assistant

Vancouver, BC
remote
Temporary
33.25 - 40.00 CAD / Hourly
We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team. Responsibilities: • Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities. • Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders. • Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality. • Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making. • Complete expense submissions and maintain accurate administrative records in a timely manner. • Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication. • Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
2026-11-09T00:00:00Z

Executive Assistant

Kitchener, ON
remote
Permanent
80000.00 - 90000.00 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-11-09T00:00:00Z

Accounting Administrative Assistant

Edmonton, AB
remote
Temporary
0 - 0 CAD / Hourly
50% Administrative Assistant,Answering Inbound Calls,Customer Service,Data Entry,Email Correspondence,Inbound 50% General Accounting support around bookeeping, account reconciliation using sage 50 and quickbooks, must have exposure to these accounting tools with 1-3 years of experience
2026-11-09T00:00:00Z

Office Assistant

Toronto, ON
remote
Temporary
19.00 - 21.00 CAD / Hourly
We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities. Responsibilities: • Manage incoming and outgoing fax communications and maintain accurate document organization for office records. • Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner. • Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures. • Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly. • Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled. • Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed. • Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
2026-11-09T00:00:00Z

Accounting Assistant

Calgary, AB
remote
Permanent
60000.00 - 65000.00 CAD / Yearly
Robert Half is seeking an Accounting Assistant on behalf of our client, a well-established organization looking to add a dependable and detail-oriented professional to its accounting team. This role is ideal for someone with strong accounts payable expertise, solid systems knowledge, and the ability to manage day-to-day transactional accounting responsibilities with accuracy and efficiency. Key Responsibilities <ul><li>Process high-volume accounts payable transactions accurately and in a timely manner</li><li>Review invoices, match purchase orders, and ensure proper coding and approvals</li><li>Maintain vendor records and respond to vendor inquiries professionally</li><li>Assist with check runs, EFT/wire processing, and payment reconciliations</li><li>Support month-end close activities, including account reconciliations and reporting</li><li>Enter and maintain accounting data within Yardi</li><li>Help with general accounting and administrative support as needed</li><li>Collaborate with internal departments to resolve billing and payment discrepancies</li></ul>
2026-11-09T00:00:00Z

Legal Assistant

Vancouver, BC
remote
Permanent
40000.00 - 50000.00 CAD / Yearly
Legal Intake Assistant - Law Firm in Vancouver About The Firm:Our client is a mid-size law firm with practice areas in business law, real estate law, and wills & estates law.They are seeking a full-time Legal Administrative Assistant to join the growing team. This role offers an excellent opportunity for individuals interested in kickstarting their legal career, even with little to no prior experience. In addition to handling prospective client inquiries, this position will teach you the inner workings of a law firm while encouraging you to build your knowledge and experience in the legal field. About The Role:<ul><li>Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.</li><li>Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.</li><li>Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.</li><li>Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.</li><li>Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.</li><li>Software Proficiency: Learning and utilizing general (e.g. Microsoft Office, Google Suite) and industry-specific software (e.g. Soluno).</li></ul>
2026-11-07T00:00:00Z

Sr. Executive Assistant

Guelph, ON
remote
Temporary
32.00 - 34.50 CAD / Hourly
We are looking for a highly organized Sr. Executive Assistant to support senior finance leadership in Guelph, Ontario. This Contract position plays a central role in keeping executive priorities on track by coordinating communications, preparing business materials, and ensuring governance activities are well supported. The successful candidate will bring sound judgment, discretion, and the ability to manage competing deadlines while working closely with senior leaders and committee stakeholders. Responsibilities:• Provide high-level executive support to senior finance leadership by coordinating priorities, managing correspondence, and ensuring materials are accurate and delivered on schedule.• Develop, format, and circulate financial reports, presentations, briefing notes, meeting records, and other business documents using a range of office technology tools.• Arrange and support meetings by preparing agendas, organizing logistics, recording key discussions, and following up on action items with relevant participants.• Coordinate administrative activities for leadership and governance committees, including assembling meeting packages and maintaining records for recurring committee sessions.• Assist with preparation for board and governance-related meetings by gathering documentation, aligning inputs from stakeholders, and helping maintain readiness for deadlines.• Review information across multiple committees and leadership discussions to identify connections, outstanding items, and topics requiring future attention.• Maintain organized and secure records management practices that protect confidential information while allowing timely retrieval of important documents.• Oversee executive calendar commitments, identify scheduling conflicts, prepare regular briefings, and flag emerging issues or time-sensitive risks.• Conduct research, compile data, respond to inquiries, and support the development of reports and materials for finance and audit-related discussions.• Recommend and help implement improvements to administrative processes, templates, and committee practices to strengthen operational efficiency and effectiveness.
2026-11-09T00:00:00Z

Office Manager

Etobicoke, ON
remote
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-11-09T00:00:00Z

Office Manager

Rocky View, AB
remote
Temporary
0 - 0 CAD / Hourly
On behalf of our client, Robert Half is seeking an Office Manager for an on-site role in Rocky View, AB. The company operates within the waste, refuse, and environmental waste management industry. This contract position will last approximately 11 weeks and offers the opportunity to oversee daily office operations in a dynamic, family-owned wood recycling business. Job Responsibilities <ul><li>Supervise administrative and accounting staff, ensuring smooth workflow and task completion</li><li>Oversee dispatch operations and support the coordination of service requests and scheduling</li><li>Monitor data accuracy for customer service and invoicing purposes using QuickBooks Online</li><li>Maintain effective communication with drivers, yard staff, and office personnel</li><li>Facilitate customer drop-offs and address inquiries in a timely manner</li><li>Drive accountability and take ownership of operational processes across the business</li><li>Support process improvements and ensure compliance with internal procedures</li><li>Manage multiple priorities in a fast-paced environment</li><li>Collaborate with team members to address challenges and implement solutions</li></ul> Job Requirements <ul><li>Minimum 5 years of relevant experience in office management or supervisory roles</li><li>Background in dispatch, scheduling, or logistics operations</li><li>Experience in accounting or bookkeeping, including use of QuickBooks Online</li><li>Demonstrated ability to manage people and oversee multiple priorities</li><li>Strong organizational skills and attention to detail</li><li>Comfortable working in a hands-on, fast-paced business setting</li><li>Excellent communication and interpersonal abilities</li></ul>
2026-11-09T00:00:00Z

Office Manager

Calgary, AB
remote
Temporary
0 - 0 CAD / Hourly
On behalf of our client, Robert Half is seeking an Office Manager based in Calgary, AB. This position is within the construction and contractor sector and will be on-site. The role is a contract position. The selected individual will be responsible for overseeing the daily operations of the office, as well as managing payroll and supporting HR functions. Job Responsibilities <ul><li>Oversee the daily operations of the office to ensure an efficient work environment.</li><li>Manage bi-weekly payroll for approximately 50-55 employees using Payworks.</li><li>Maintain accurate payroll records and ensure compliance with relevant standards.</li><li>Respond to employee inquiries related to payroll matters.</li><li>Coordinate onboarding and offboarding processes for staff.</li><li>Maintain employee records and handle HR documentation.</li><li>Support the implementation of HR policies and address employee relations matters.</li><li>Supervise and provide guidance to administrative staff.</li><li>Coordinate with vendors and manage office supplies and facility needs.</li><li>Assist leadership with operational and administrative initiatives as required.</li></ul> Job Requirements <ul><li>A minimum of 7 years of experience in office management, payroll, and HR administration.</li><li>Demonstrated experience supervising or leading staff.</li><li>Comprehensive payroll experience, with preference for familiarity with Payworks.</li><li>Strong understanding of employment standards and payroll practices.</li><li>Excellent communication, organizational, and problem-solving abilities.</li><li>Proficiency in Microsoft Office Suite.</li><li>Post-secondary education in Human Resources, Business Administration, or a related field is considered an asset.</li><li>Familiarity with accounting processes is an advantage, though accounting is not a primary responsibility of this role.</li></ul>
2026-11-09T00:00:00Z

Receptionist

Surrey, BC
remote
Temporary
22.00 - 24.00 CAD / Hourly
We are looking for a welcoming and highly organized Part Time Receptionist to support front-desk operations for a financial services office in Surrey, British Columbia. This Long-term Contract position is well suited to someone who enjoys creating a positive first impression, managing multiple administrative tasks, and responding calmly to changing priorities. The successful candidate will help keep the office running smoothly by coordinating visitors, mail, deliveries, supplies, and meeting support while providing dependable day-to-day service. Responsibilities:• Welcome employees, members, and guests in a detail-oriented manner and direct them appropriately upon arrival.• Oversee courier activity by receiving packages, recording deliveries, and ensuring items reach the correct recipients on time.• Handle incoming and internal mail by sorting, distributing, and maintaining accurate tracking records for office correspondence.• Arrange catering for meetings and workplace events, including placing orders and assisting with food setup when required.• Monitor office supply levels and replenish materials to support uninterrupted daily operations.• Issue and track security or visitor passes as needed while following office procedures.• Support parking-related arrangements and help coordinate access for visitors and staff when required.• Provide general reception and administrative assistance, including responding to calls, emails, and routine inquiries in a courteous and detail-oriented manner.• Step in during vacation or sick leave coverage periods to help maintain consistent front-desk and office support services.
2026-11-07T00:00:00Z

Receptionist

Ottawa, ON
remote
Temporary
22.16 - 25.66 CAD / Hourly
We are looking for a detail-oriented Receptionist to support day-to-day front desk operations for an Information Technology environment in Ottawa, Ontario. This Contract position is ideal for someone with strong communication abilities, sound judgement, and a highly organized approach to administrative support. The successful candidate will create a welcoming first impression while managing calls, correspondence, scheduling, and general office coordination with accuracy and discretion. Responsibilities: • Welcome visitors, respond to general inquiries, and ensure the front desk operates in a courteous and efficient manner. • Manage a multi-line phone system by directing incoming calls promptly and taking clear, accurate messages when required. • Coordinate calendars and arrange appointments, meetings, and other scheduling requests to support daily business activities. • Prepare, send, and monitor email communications while maintaining a high standard in all written correspondence. • Enter and update information in internal records, spreadsheets, and administrative documents with a high level of accuracy. • Maintain organized filing systems for physical and electronic documents so information can be retrieved quickly when needed. • Provide administrative support using Microsoft Word, Excel, and Outlook to assist with reports, tracking, and routine office tasks. • Collaborate with internal staff and external contacts to help ensure smooth communication and a positive service experience.
2026-11-09T00:00:00Z

Receptionist

Guelph, ON
remote
Temporary
20.50 - 22.00 CAD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-office operations in Ontario. This contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for employees, visitors, and clients. The successful candidate will manage reception duties, coordinate mail and document handling, and maintain confidentiality while balancing multiple priorities. Responsibilities:• Welcome visitors, employees, and clients in a courteous manner while ensuring the front desk reflects an organized and welcoming image.• Handle incoming calls through a multi-line phone system, respond to routine inquiries, and direct messages to the appropriate contacts promptly.• Oversee daily mailroom activities, including sorting regular mail, coordinating courier shipments, and processing priority packages and other deliveries.• Keep visitor and access records up to date by monitoring sign-in procedures and maintaining reception logbooks with accuracy.• Prepare, organize, and file office documents so records remain easy to retrieve and properly maintained.• Support administrative tasks such as data entry, photocopying, laminating, and assembling bound documents as needed.• Manage email correspondence and assist with routine office communication while protecting sensitive and confidential information at all times.• Provide flexible front-office support during a short-term coverage period, adapting quickly to changing priorities and operational needs.
2026-11-07T00:00:00Z

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