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3 results for Administrative Assistant in Waterloo, ON
- Kitchener, ON
- onsite
- Permanent
- 70000 - 90000 CAD / Yearly
- <p>We are hiring a highly organized and proactive Executive Assistant to support their CEO in a fast-paced and dynamic environment. This is a pivotal role for a resourceful professional who enjoys being the right hand to an executive leader, managing competing priorities, and serving as a trusted partner across the organization.</p><p>The successful candidate will be a strong communicator, highly detail-oriented, and comfortable handling confidential information with discretion and professionalism.</p><p>Key Responsibilities</p><ul><li>Provide day-to-day executive support to the CEO</li><li>Manage a complex and frequently changing calendar, scheduling meetings and appointments</li><li>Coordinate travel arrangements, itineraries, accommodations, and expense reporting</li><li>Prepare meeting agendas, presentations, correspondence, and reports</li><li>Act as a liaison between the CEO and internal/external stakeholders</li><li>Screen and prioritize incoming communications and requests</li><li>Coordinate executive meetings, leadership team meetings, and company events</li><li>Take meeting minutes and track action items as required</li><li>Organize and maintain confidential files, records, and documentation</li><li>Assist with special projects and strategic initiatives</li><li>Anticipate needs and proactively resolve administrative challenges before they arise</li></ul>
- 2026-10-14T00:00:00Z
- Guelph, ON
- onsite
- Permanent
- 80000 - 95000 CAD / Yearly
- <p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.</p><p><strong>What you’ll do:</strong></p><ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate <strong>Board and committee meetings</strong>, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute <strong>Board packages</strong>, reports, presentations and other governance materials</li><li>Record and prepare <strong>Board and committee meeting minutes</strong>, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul><p><br></p>
- 2026-10-08T00:00:00Z
- Mississauga, ON
- onsite
- Temporary
- 30.4 - 35.2 CAD / Hourly
- We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism.<br><br>Responsibilities:<br>• Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams.<br>• Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively.<br>• Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records.<br>• Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination.<br>• Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations.<br>• Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes.<br>• Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions.<br>• Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
- 2026-10-15T00:00:00Z