The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team. The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding of new hires, event planning/onsite coordination and other associated duties. <br> Description for Internal Candidates What can you expect in this role? The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team. The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding, event planning/onsite coordination and other associated duties. • Manages the VP, Personal Insurance Pricing’s calendar and inbox in all coordination of meetings, managing multiple conflicting meetings and necessary resources, booking and scheduling meetings with internal and external clients, expense report management, deadlines and approvals. Coordinates and books for VP, Personal Insurance Pricing's local and international travel • Assists the senior Personal Insurance Pricing leadership team with administrative functions • Supports system access, onboarding/offboarding and other administrative requests for the Head Office Personal Insurance team’s shared services administration team. • Event planning /onsite coordination for the Personal Insurance & Sonnet teams in the Montreal Office and other associated duties as a member of the Personal Insurance Employee Experience Committee. • Provides coding of invoices and forwards onto appropriate approval authority • Other duties as assigned, including supporting other Personal Insurance functions in the Montreal office

What do you bring to the role? • Post-secondary diploma in Business/ Office Administration, or relevant discipline • 5+ years of experience within an administrative environment • Proficient in Microsoft Office 365, Teams, SharePoint, Word, Excel and PowerPoint in order to produce detail oriented correspondence and documentation • High level of maturity and integrity with respect to confidential information • Strong communication skills, both written and verbal. You’re an outstanding verbal and written communicator • detail oriented, friendly and courteous in all interactions with internal and external customers • Excellent organizational and time management skills • High level of comfort dealing with senior level staff • Collaborative approach to problem solving with focus on outcomes • Detail-oriented to ensure accurate and complete quality of services • You’re a superior planner, organizer and coordinator • You have impeccable attention to detail • You have the ability to perform well in a busy operation, remain calm under pressure and be adaptable, innovative and flexible • You’re committed to continuous improvement and customer service; detail oriented, friendly and courteous in all interactions • You have a knack for working with minimal direct supervision • You are a great team player

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