<p><strong>Executive Assistant to CEO (Hybrid – Toronto, ON)</strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>

<p><br></p><ul><li>Post-secondary education in business administration or related field, or equivalent combination of education and experience.</li><li>Minimum 5–10 years of progressive experience supporting senior executives (C-suite level preferred).</li><li>Demonstrated experience supporting or working closely with a Board of Directors.</li><li>Excellent organizational and time management skills, with the ability to manage multiple priorities under pressure.</li><li>Strong written and verbal communication abilities, with attention to accuracy and tone.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to exercise discretion, sound judgment, and diplomacy.</li><li>Experience in a regulatory, government, or not-for-profit environment is an asset.</li><li>Project coordination and document management experience are considered strong assets.</li></ul><p><br></p><p>What’s Offered</p><ul><li>Hybrid work model (typically one day per week in office; flexibility based on business needs).</li><li>Competitive salary: $65,000 – $85,000 (commensurate with experience).</li><li>Comprehensive benefits package including:</li><li>3 weeks vacation</li><li>10 sick days + 1 personal day</li><li>Health, dental, and vision coverage</li><li>RSP match and contribution (6.5%)</li><li>Employee Assistance Program</li><li>Corporate wellness perks (e.g., GoodLife membership discount)</li></ul><p><br></p><p>Ideal Fit</p><p>You are a confident and trusted professional who thrives in a collaborative environment and takes pride in supporting leadership excellence. You’re known for your reliability, proactive nature, and ability to anticipate needs before they arise.</p><p><br></p><p>This is an excellent opportunity to join a stable, purpose-driven organization that values its people and fosters long-term growth.</p><p><br></p><p>Application Instructions</p><p>Qualified applicants are invited to submit a detailed resume and cover letter outlining their relevant experience and salary expectations.</p>

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