We are looking for an experienced Senior Administrative Assistant with expertise in HR operations to join our team in Toronto, Ontario. This role is essential in supporting various HR functions, including recruitment coordination, compliance tracking, and managing HR systems and documentation. The ideal candidate will demonstrate a detail-oriented approach and the ability to excel in a dynamic and fast-paced environment. Responsibilities: • Manage and administer HR and talent management systems, such as BambooHR and WorkSuite, ensuring smooth onboarding and offboarding processes. • Maintain accurate and current employee and consultant records, including managing HR files and documentation. • Oversee the administration of employee equity grants and handle associated paperwork. • Monitor and track the renewal and expiration of employment and consulting agreements. • Develop and maintain HR templates, agreements, forms, and process-related documentation. • Provide recruitment support by coordinating job postings, screening resumes, and scheduling interviews. • Track and report on training progress, performance reviews, policy acknowledgements, compliance, and vacation usage. • Assist in the development and improvement of HR policies and procedures, including conducting research as needed. • Ensure compliance with governance standards and handle confidential HR documentation. • Collaborate with teams to identify opportunities for process optimization within HR operations.

• A minimum of 7 years of experience in HR operations, administration, or a related field. • Proven ability to handle compliance-related tasks and manage confidential documentation with discretion. • Proficiency in Google Workspace, Microsoft Office, DocuSign, and Slack. • Familiarity with HR systems like BambooHR, WorkSuite, Ledgy, and Checkr is considered an asset. • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities. • Strong interpersonal and communication skills to collaborate effectively with diverse teams. • Experience in recruitment coordination, including job postings and interview scheduling. • Comfortable working in a hybrid environment with occasional in-office days.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Toronto, ON
onsite
Permanent
70000.00 - 80000.00 CAD / Yearly
We are looking for an experienced Senior Administrative Assistant with expertise in HR operations to join our team in Toronto, Ontario. This role is essential in supporting various HR functions, including recruitment coordination, compliance tracking, and managing HR systems and documentation. The ideal candidate will demonstrate a detail-oriented approach and the ability to excel in a dynamic and fast-paced environment. Responsibilities: • Manage and administer HR and talent management systems, such as BambooHR and WorkSuite, ensuring smooth onboarding and offboarding processes. • Maintain accurate and current employee and consultant records, including managing HR files and documentation. • Oversee the administration of employee equity grants and handle associated paperwork. • Monitor and track the renewal and expiration of employment and consulting agreements. • Develop and maintain HR templates, agreements, forms, and process-related documentation. • Provide recruitment support by coordinating job postings, screening resumes, and scheduling interviews. • Track and report on training progress, performance reviews, policy acknowledgements, compliance, and vacation usage. • Assist in the development and improvement of HR policies and procedures, including conducting research as needed. • Ensure compliance with governance standards and handle confidential HR documentation. • Collaborate with teams to identify opportunities for process optimization within HR operations.
2026-01-28T18:23:43Z