We are looking for a dedicated Administrative Assistant to join a pension fund organization in Toronto, Ontario. This long-term contract position requires an organized and detail-oriented individual to provide comprehensive administrative support to the Executive Director and other departments. The role involves managing pension-related tasks, maintaining accurate records, and delivering exceptional customer service. Responsibilities: • Provide administrative support to the Executive Director and pension team, ensuring smooth day-to-day operations. • Assist in the administration and reconciliation of pension information with a high level of accuracy. • Handle customer inquiries by answering calls and email correspondence promptly and courteously. • Perform data entry tasks to maintain and update pension records efficiently. • Support the office in transitioning to digital systems and processes. • Coordinate and schedule appointments, meetings, and other events as needed. • Prepare reports and presentations using Microsoft Word, Excel, and PowerPoint. • Collaborate with various departments to ensure timely processing of pension payments. • Maintain organized filing systems for easy retrieval of pension-related documents. • Deliver high-quality customer service to pension members and stakeholders.

• Minimum of 4 years of experience in office administration or a similar role. • Strong written and verbal communication skills, with attention to detail. • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. • Ability to manage time effectively and prioritize tasks in a fast-paced environment. • Experience in pension administration or handling benefits is an asset. • Demonstrated ability to maintain confidentiality and work with sensitive information. • Excellent organizational skills to manage multiple responsibilities efficiently. • Customer service experience, with a detail-oriented and approachable demeanor.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Toronto, ON
onsite
Temporary
21.85 - 25.30 CAD / Hourly
We are looking for a dedicated Administrative Assistant to join a pension fund organization in Toronto, Ontario. This long-term contract position requires an organized and detail-oriented individual to provide comprehensive administrative support to the Executive Director and other departments. The role involves managing pension-related tasks, maintaining accurate records, and delivering exceptional customer service. Responsibilities: • Provide administrative support to the Executive Director and pension team, ensuring smooth day-to-day operations. • Assist in the administration and reconciliation of pension information with a high level of accuracy. • Handle customer inquiries by answering calls and email correspondence promptly and courteously. • Perform data entry tasks to maintain and update pension records efficiently. • Support the office in transitioning to digital systems and processes. • Coordinate and schedule appointments, meetings, and other events as needed. • Prepare reports and presentations using Microsoft Word, Excel, and PowerPoint. • Collaborate with various departments to ensure timely processing of pension payments. • Maintain organized filing systems for easy retrieval of pension-related documents. • Deliver high-quality customer service to pension members and stakeholders.
2026-01-23T14:19:00Z