We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Toronto, Ontario. The ideal candidate will excel at managing complex schedules, coordinating travel, and handling sensitive information with discretion. This role requires a proactive individual who thrives in a fast-paced environment and demonstrates exceptional communication and problem-solving skills. Responsibilities: • Manage and optimize complex calendars, prioritizing meetings, resolving scheduling conflicts, and anticipating needs for senior executives and stakeholders. • Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements. • Prepare and process accurate expense reports with a high level of attention to detail and timeliness. • Act as a key point of contact, triaging communications and drafting correspondence that aligns with organizational priorities. • Organize and execute internal and external meetings, events, and off-sites by managing logistics, preparing materials, and ensuring follow-up actions are completed. • Maintain and organize digital and physical filing systems to ensure critical documents are secure and easily accessible. • Handle sensitive and confidential information, such as strategic plans and personnel matters, with the utmost care and integrity. • Build and nurture strong relationships within the organization and with external partners, representing the executive office with professionalism and warmth. • Identify opportunities for process improvements and propose solutions to enhance efficiency. • Monitor deadlines and anticipate resource needs to ensure smooth operations.

• Proficiency in tools such as ADP Financial Services, Cisco Webex Meetings, Concur, and CRM systems. • Strong organizational skills, particularly in calendar and time management. • Excellent written and verbal communication abilities. • Experience with conference call and correspondence management. • Familiarity with Kronos Timekeeping System and About Time software. • Ability to manage multiple tasks and priorities in a fast-paced environment. • Demonstrated discretion in handling confidential and sensitive information. • Proven ability to work independently while maintaining a collaborative approach.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Toronto, ON
onsite
Permanent
85000.00 - 105000.00 CAD / Yearly
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Toronto, Ontario. The ideal candidate will excel at managing complex schedules, coordinating travel, and handling sensitive information with discretion. This role requires a proactive individual who thrives in a fast-paced environment and demonstrates exceptional communication and problem-solving skills. Responsibilities: • Manage and optimize complex calendars, prioritizing meetings, resolving scheduling conflicts, and anticipating needs for senior executives and stakeholders. • Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements. • Prepare and process accurate expense reports with a high level of attention to detail and timeliness. • Act as a key point of contact, triaging communications and drafting correspondence that aligns with organizational priorities. • Organize and execute internal and external meetings, events, and off-sites by managing logistics, preparing materials, and ensuring follow-up actions are completed. • Maintain and organize digital and physical filing systems to ensure critical documents are secure and easily accessible. • Handle sensitive and confidential information, such as strategic plans and personnel matters, with the utmost care and integrity. • Build and nurture strong relationships within the organization and with external partners, representing the executive office with professionalism and warmth. • Identify opportunities for process improvements and propose solutions to enhance efficiency. • Monitor deadlines and anticipate resource needs to ensure smooth operations.
2026-01-07T19:48:53Z