We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our executive team. This contract position, based in Toronto, Ontario, requires someone who excels at managing schedules, coordinating travel, and handling expense reporting. The role offers a hybrid work model, with two days per week in the office. Responsibilities:• Manage complex calendars for C-suite executives, ensuring all meetings and deadlines are accurately scheduled.• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.• Prepare and process expense reports using Concur and other financial systems, ensuring compliance with company policies.• Support day-to-day operations by organizing meetings, preparing agendas, and taking detailed minutes.• Maintain and update records in CRM systems, ensuring all information is accurate and up-to-date.• Assist with timekeeping and payroll tasks and other relevant systems.• Handle document management tasks such as photocopying, scanning, and filing important documents.• Facilitate virtual meetings, ensuring seamless communication and collaboration.• Collaborate with internal teams to ensure the smooth execution of administrative processes.• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.

• Proven experience as an Executive Assistant, preferably supporting C-suite executives.• Proficiency in Microsoft Office Suite, including Teams, for efficient communication and organization.• Familiarity with systems such as Concur, CRM platforms, for administrative tasks.• Strong organizational skills with the ability to multitask and meet deadlines in a fast-paced environment.• Excellent communication skills, both verbal and written, with a detail-oriented approach.• Experience in travel coordination and expense management for senior executives.• Ability to work collaboratively in a hybrid environment, including two days per week in the office.• Knowledge of virtual meeting platforms such as for seamless remote collaboration.

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Toronto, ON
onsite
Temporary
37.00 - 40.00 CAD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our executive team. This contract position, based in Toronto, Ontario, requires someone who excels at managing schedules, coordinating travel, and handling expense reporting. The role offers a hybrid work model, with two days per week in the office. Responsibilities:• Manage complex calendars for C-suite executives, ensuring all meetings and deadlines are accurately scheduled.• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.• Prepare and process expense reports using Concur and other financial systems, ensuring compliance with company policies.• Support day-to-day operations by organizing meetings, preparing agendas, and taking detailed minutes.• Maintain and update records in CRM systems, ensuring all information is accurate and up-to-date.• Assist with timekeeping and payroll tasks and other relevant systems.• Handle document management tasks such as photocopying, scanning, and filing important documents.• Facilitate virtual meetings, ensuring seamless communication and collaboration.• Collaborate with internal teams to ensure the smooth execution of administrative processes.• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.
2025-10-08T16:05:16Z