We are looking for an experienced Executive Assistant to join our team a contract basis. Based in Toronto, Ontario, this role involves providing high-level administrative and operational support to executives and board members within the healthcare and social assistance sector. The successful candidate will excel in managing complex schedules, facilitating virtual meetings, and handling sensitive information with discretion and careful attention to detail. Responsibilities:• Organize and oversee board and committee meetings, including scheduling, logistics, and preparation of agendas and meeting packages.• Prepare and distribute board materials, ensuring timely delivery at least seven days in advance of meetings.• Accurately record, maintain, and manage board minutes using the "Board Effect" platform, and ensure follow-ups on action items are completed.• Provide advanced calendar management for executives, coordinating high-volume scheduling and prioritizing critical meetings.• Act as a gatekeeper by managing meeting requests and delegating inquiries to appropriate teams or departments when necessary.• Draft, proofread, and edit reports, communications, and other materials to ensure accuracy and clarity.• Facilitate virtual meetings using collaboration tools such as Microsoft Teams and Cisco Webex, including sharing screens and resolving technical issues.• Support a paperless office by effectively using tools such as Microsoft Outlook, Teams, and other digital systems.• Maintain a detail-oriented and resourceful approach when interacting with board members, stakeholders, and team members.• Manage travel arrangements, expense reporting, and other administrative tasks efficiently to support executive operations.

• A minimum of 3 years of experience as an Executive Assistant, with 5+ years preferred. • Proven experience supporting boards and committees, including agenda preparation and meeting coordination. • Advanced proficiency in Microsoft Office Suite, including Outlook and Teams, as well as other virtual collaboration tools such as Cisco Webex. • Familiarity with systems such as ADP, Concur, CRM platforms, and Kronos Timekeeping System. • Exceptional organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment. • Strong communication and interpersonal skills, with the ability to interact tactfully with executives, board members, and stakeholders. • Demonstrated ability to work efficiently in a paperless environment and troubleshoot technical challenges during virtual meetings. • A composed and detail-oriented attitude, with strong political acuity and the ability to handle sensitive information discreetly.

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Toronto, ON
remote
Temporary
- CAD / Hourly
We are looking for an experienced Executive Assistant to join our team a contract basis. Based in Toronto, Ontario, this role involves providing high-level administrative and operational support to executives and board members within the healthcare and social assistance sector. The successful candidate will excel in managing complex schedules, facilitating virtual meetings, and handling sensitive information with discretion and careful attention to detail. Responsibilities:• Organize and oversee board and committee meetings, including scheduling, logistics, and preparation of agendas and meeting packages.• Prepare and distribute board materials, ensuring timely delivery at least seven days in advance of meetings.• Accurately record, maintain, and manage board minutes using the "Board Effect" platform, and ensure follow-ups on action items are completed.• Provide advanced calendar management for executives, coordinating high-volume scheduling and prioritizing critical meetings.• Act as a gatekeeper by managing meeting requests and delegating inquiries to appropriate teams or departments when necessary.• Draft, proofread, and edit reports, communications, and other materials to ensure accuracy and clarity.• Facilitate virtual meetings using collaboration tools such as Microsoft Teams and Cisco Webex, including sharing screens and resolving technical issues.• Support a paperless office by effectively using tools such as Microsoft Outlook, Teams, and other digital systems.• Maintain a detail-oriented and resourceful approach when interacting with board members, stakeholders, and team members.• Manage travel arrangements, expense reporting, and other administrative tasks efficiently to support executive operations.
2025-10-30T16:05:14Z