We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to members of the Executive Team and their direct reports. This role will primarily support senior leaders, ensuring seamless day-to-day operations and contributing to strategic initiatives. Key Responsibilities<ul><li>Manage complex calendars and coordinate dynamic meeting schedules for senior executives.</li><li>Organize domestic and international travel arrangements, including detailed itineraries and logistical support.</li><li>Assist with planning and execution of events and projects, ensuring alignment with business objectives.</li><li>Create and refine professional PowerPoint presentations, incorporating data visualizations and key messaging.</li><li>Prepare, format, and distribute documents for internal and external meetings with accuracy and timeliness.</li><li>Process and reconcile vendor invoices and expense reports; maintain financial records in accordance with company policies.</li><li>Handle incoming communications (email, phone, correspondence) with discretion and timely follow-up.</li><li>Provide cross-functional support to other Executive Assistants during peak periods or high-demand projects.</li><li>Facilitate onboarding for new team members, ensuring a smooth and welcoming transition.</li><li>Contribute to office operations and process improvement initiatives, including documentation and workflow enhancements.</li></ul>

Qualifications & Experience<ul><li>Minimum of 5 years of experience in an executive support role within a corporate environment.</li><li>Proven ability to manage confidential information with discretion and professionalism.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with SAP Concur or similar expense management systems is an asset.</li><li>Exceptional organizational skills with a proactive, anticipatory approach.</li><li>Strong written and verbal communication skills with meticulous attention to detail.</li><li>Ability to manage multiple priorities effectively in a fast-paced environment.</li><li>Demonstrated capacity to work independently and collaboratively within a team.</li><li>Professional demeanor, sound judgment, and strong interpersonal skills.</li><li>Flexibility to work overtime as needed.</li></ul>

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Toronto, ON
onsite
Temporary
40.00 - 45.00 CAD / Hourly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to members of the Executive Team and their direct reports. This role will primarily support senior leaders, ensuring seamless day-to-day operations and contributing to strategic initiatives. Key Responsibilities<ul><li>Manage complex calendars and coordinate dynamic meeting schedules for senior executives.</li><li>Organize domestic and international travel arrangements, including detailed itineraries and logistical support.</li><li>Assist with planning and execution of events and projects, ensuring alignment with business objectives.</li><li>Create and refine professional PowerPoint presentations, incorporating data visualizations and key messaging.</li><li>Prepare, format, and distribute documents for internal and external meetings with accuracy and timeliness.</li><li>Process and reconcile vendor invoices and expense reports; maintain financial records in accordance with company policies.</li><li>Handle incoming communications (email, phone, correspondence) with discretion and timely follow-up.</li><li>Provide cross-functional support to other Executive Assistants during peak periods or high-demand projects.</li><li>Facilitate onboarding for new team members, ensuring a smooth and welcoming transition.</li><li>Contribute to office operations and process improvement initiatives, including documentation and workflow enhancements.</li></ul>
2025-10-28T15:43:44Z