We are looking for an experienced Administrative Assistant to join our team on a contract basis in Oakville, Ontario. In this role, you will provide essential support to ensure smooth operations within an educational environment. This position requires strong organizational skills, attention to detail, and the ability to manage data effectively. Responsibilities: • Oversee the enrolment management portal to ensure accurate and up-to-date information within the school database. • Handle the full application process, from initial inquiry to enrolment, including scheduling tours, interviews, and assessments with prospective families. • Monitor applicant progress throughout the admissions process, sending follow-up reminders and managing necessary documentation. • Organize and maintain guest lists and RSVPs for admissions events and open houses, while tracking participation statistics. • Process re-registration and withdrawal documents, update tracking sheets, and maintain relevant enrollment statistics. • Communicate enrolment and withdrawal updates to staff, ensuring key information is shared promptly. • Prepare and distribute enrolment and acceptance letters as needed. • Provide excellent customer service by responding to inquiries via email and phone, ensuring timely and thorough communication. • Perform additional administrative duties as required to support overall operations.

• A minimum of five years of experience in data management and administrative roles.• Proficiency in Google Suite, Microsoft Excel, and Google Sheets; experience with Blackbaud is considered an asset.• Hands on experience with Blackbaud software is a MUST• Previous experience in a non-profit or independent school setting is advantageous.• Highly organized and skilled in managing data collection and reporting.• Ability to adapt and learn quickly in a technology-driven environment.• Excellent communication skills, both written and verbal.• Experience with scheduling appointments and managing correspondence effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Oakville, ON
onsite
Temporary
20.00 - 25.00 CAD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Oakville, Ontario. In this role, you will provide essential support to ensure smooth operations within an educational environment. This position requires strong organizational skills, attention to detail, and the ability to manage data effectively. Responsibilities: • Oversee the enrolment management portal to ensure accurate and up-to-date information within the school database. • Handle the full application process, from initial inquiry to enrolment, including scheduling tours, interviews, and assessments with prospective families. • Monitor applicant progress throughout the admissions process, sending follow-up reminders and managing necessary documentation. • Organize and maintain guest lists and RSVPs for admissions events and open houses, while tracking participation statistics. • Process re-registration and withdrawal documents, update tracking sheets, and maintain relevant enrollment statistics. • Communicate enrolment and withdrawal updates to staff, ensuring key information is shared promptly. • Prepare and distribute enrolment and acceptance letters as needed. • Provide excellent customer service by responding to inquiries via email and phone, ensuring timely and thorough communication. • Perform additional administrative duties as required to support overall operations.
2026-01-19T22:28:35Z