<p>The Office Administrator plays a critical role in ensuring the smooth functioning of office operations, managing administrative tasks, and providing support to senior managers. In this Part Time, Contract to hire position, this individual will be responsible for interacting with visitors and clients, handling scheduling, maintaining supplies and facilities, and addressing administrative inquiries. Additionally, this position will support senior managers by overseeing travel arrangements, preparing reports, and assisting with meeting plans. Work schedule will be Tuesday's & Thursday's, 8AM-5PM. </p><p><br></p><p>• Receive and direct visitors and clients; answer, screen and transfer inbound phone calls, maintain the voicemail system for the office general number</p><p>• Maintain the common office meeting room schedule calendar</p><p>• Perform general clerical duties including; photocopying, scanning, fax and mail; opening, sorting and distributing incoming correspondence. Administer the account(s) for the mailboxes, registered mailing addresses and courier company accounts.</p><p>• Resolve administrative problems and inquiries; prepare written responses as required</p><p>• Local administration and coordination with landlord. Coordinate maintenance of office and office kitchen equipment. Ensure kitchen and storerooms are maintained in a clean and orderly manner and issue instructions to cleaning staff when necessary.</p><p>• Maintain office supplies inventory, including MOL marketing materials, and office kitchen supplies.</p><p>• Prepare meeting rooms and coordinate clean up as required.</p><p>• Provide Personal Assistance (PA) support to the senior managers based in the Houston office.</p><p>• Coordinate and maintain records for staff.</p><p>• Handle requests for information and data</p><p>• Record, compile, transcribe meeting minutes as requested.</p><p>• Manage travel arrangements for staff and visitors as requested.</p><p>• Schedule and coordinate meetings and prepare schedules.</p><p>• Prepare PowerPoint presentations from materials provided by staff.</p><p>• Required to be on call outside of office hours in emergencies</p><p>• Other duties as assigned.</p>
We are looking for an organized and detail-oriented Accounting Clerk to join our team on a Contract leading to a long-term position in Rosenburg, Texas. In this role, you will support daily accounting and administrative tasks, ensuring smooth and efficient operations. This position is open to both entry-level and experienced candidates, with the flexibility of either part-time or long-term hours.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and timeliness.<br>• Enter financial data into accounting systems, ensuring all records are up-to-date and error-free.<br>• Handle invoice processing, including verifying and reconciling discrepancies.<br>• Utilize QuickBooks for managing and maintaining financial documentation.<br>• Assist with general office administrative tasks to support the team.<br>• Prepare financial reports and summaries as needed by management.<br>• Communicate effectively with vendors and clients to resolve payment or invoice issues.<br>• Maintain organized and secure filing systems for financial documents.<br>• Collaborate with team members to ensure compliance with company policies and procedures.
<p>We are looking for a dedicated and detail-oriented Receptionist to join our team in Houston, Texas. This Contract position offers an opportunity to showcase your organizational skills while contributing to a positive and efficient work environment. The ideal candidate will possess a compassionate demeanor, excellent communication abilities, and a proactive approach to supporting both internal and external stakeholders. Working hours are Monday-Friday 9AM-5PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service by addressing inquiries and resolving complaints with empathy and attention to detail.</p><p>• Accurately manage correspondence and documentation using Microsoft Office tools, ensuring all records are organized and accessible.</p><p>• Assist with billing and clerical functions, maintaining precise and timely data entry.</p><p>• Coordinate office operations, including scheduling and prioritizing tasks to ensure efficiency.</p><p>• Maintain a welcoming and organized office environment for visitors and team members.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Monitor and manage office supplies, ensuring inventory is replenished as necessary.</p><p>• Handle sensitive information with discretion and maintain confidentiality.</p><p>• Adapt to changing priorities and provide backup support across different departments when required.</p>
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. <br> Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including detail oriented telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude. <br> Supervision - Number and titles of direct reports if any: n/a - Received: Lead Office Services Associate Supervisor Manager Director <br> Job relationships - Internal: This position works closely with the Office Services team - External: Clients <br> Job duties * denotes an essential function - *Utilize appropriate logs for all office services work. - *Ensure that job tickets are properly filled out before beginning work. - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. - *Follow procedures to run jobs in proper order. - *Communicate with supervisor or client on job or deadline issues. - *Meet contracted deadlines for accepting completing and delivering all work. - *Troubleshoot basic equipment problems. - Be able to lift up to 50 lbs. on a regular basis. - Prioritize workflow. - Performs Quality Assurance on own and work of others. - Load machines with various paper toner supplies. - Answer telephone emails and place service calls when needed. - Interact with clients in person over the phone or electronically. <br> - Use equipment and supplies in a cost-efficient manner. <br> Working conditions - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...
We are looking for an Accounts Payable Clerk to join our team in Pasadena, Texas. This is a Contract-to-permanent opportunity for a highly detail-oriented individual with experience in managing high-volume invoice processing and payment operations. The role requires strong organizational skills and the ability to work effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of invoices, both purchase order (PO) and non-PO, with accuracy and efficiency.<br>• Ensure timely execution of weekly check runs to meet payment schedules.<br>• Accurately code invoices to appropriate accounts and verify supporting documentation.<br>• Maintain detailed records of payments and invoices for auditing and reporting purposes.<br>• Collaborate with vendors and internal teams to resolve discrepancies and ensure smooth payment processing.<br>• Utilize Microsoft Excel to manage data and generate reports related to accounts payable.<br>• Support the team in maintaining compliance with company policies and accounting standards.<br>• Monitor accounts payable processes and suggest improvements for greater efficiency.<br>• Assist with the integration and use of accounting software tools as needed.<br>• Provide general administrative support to the finance department when required.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Stafford, Texas. This role involves managing invoice processing, expense reporting, and vendor communication to ensure smooth financial operations. As a Contract-to-permanent position, this opportunity offers a pathway to long-term employment based on performance.<br><br>Responsibilities:<br>• Enter data into a menu-driven accounts payable system with precision and accuracy.<br>• Review, validate, and process invoices for timely payment.<br>• Identify and resolve discrepancies in financial documentation.<br>• Handle expense reporting and accounts payable transactions efficiently.<br>• Process employee expense reports in alignment with company policies.<br>• Manage contract labor requests and associated documentation.<br>• Maintain accurate records of payment support documents and organize filing systems.<br>• Prepare and distribute checks and other payment methods as required.<br>• Communicate extensively with vendors, buyers, and the distribution center to address inquiries.<br>• Keep vendor files up-to-date and file weekly check remittances for the accounts payable department.
<p>Are you an organized and detail-oriented professional with a passion for numbers? Our client, is seeking an Accounts Payable Coordinator to join their team in Northwest Houston, TX. This is an opportunity to work in a dynamic, fast-paced environment for a company with a strong reputation in the market.</p><p><br></p><p>Key Responsibilities:</p><p>Process all aspects of accounts payable, including payment of vendor invoices.</p><p>Review invoices for appropriate coding and approval.</p><p>Reconcile vendor statements to ensure accuracy and resolve discrepancies.</p><p>Manage employee expense reimbursements using Concur.</p><p>Set up new vendors and request W-9 forms as necessary.</p><p>Review and file P-card transactions.</p><p>Process and complete regular check runs to ensure timely payments.</p><p><br></p><p><br></p><p><br></p><p>This is a direct hire role paying 24-26/HR plus benefits working 100% in office.</p>
<p><strong>Job Description: Accountant</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an experienced and detail-oriented Accountant to partner with the Vice President of Finance to support the accurate management and execution of accounting and financial-related processes. The role is integral to ensuring effective financial operations and compliance with established protocols. As a nonprofit organization, we are committed to fostering cultural exchange and understanding while serving our community through impactful programs in arts, culture, business, education, and policy. This role provides a unique opportunity to contribute to meaningful initiatives that make a positive difference in the lives of others. Please email your resume to Alyssa.white@roberthalf for immediate consideration!</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain and reconcile the bank accounts and ledgers of all financial accounts.</li><li>Make bank deposits on regular basis and transfer funds per set policy to investment accounts.</li><li>Review credit card transactions.</li><li>Get timely review to Accounts Payable.</li><li>Initiate transfers internal and external accounts to ensure payment of bills.</li><li>Record investment transactions.</li><li>Maintain active communication with the external auditors.</li><li>Assist with annual audit process.</li><li>Maintain financial files per archival policy in an organized manner to ensure institutional capacity.</li><li>Assist Vice President of Finance, HR, and Operations to prepare financial reports for grants, annual report and other reports, as needed.</li><li>Assist Vice President of Finance, HR, and Operations; President; Vice Presidents; and department heads with the yearly budget process.</li><li>Maintain general ledger Sage Intacct and reconcile petty cash account on monthly basis.</li><li>Record daily transactions from Patron Manager.</li><li>Generate and send invoices and receipts for all the program and fundraising initiatives, and outstanding receivables for all of the Center’s activities.</li><li>Process staff timesheets and PTOs, and communication with the payroll representative of the PEO company. Assistant the process of agency annual insurance renewal process.</li><li>Oversee contracts with other businesses; evaluate and monitor vendor relationships.</li><li>Assist Vice President of Finance, HR, and Operations to prepare annual 990 and 1099.</li></ul><p><strong>Compensation and Benefits:</strong></p><ul><li>Paid time off (PTO).</li><li>Health insurance.</li><li>Competitive retirement benefits, including employer contributions and matching up to 5%.</li></ul>
We are looking for a detail-oriented Auditing Clerk to join our team in Houston, Texas. This Contract-to-Permanent position is ideal for individuals pursuing an accounting degree or looking to deepen their expertise in auditing and data reconciliation. You'll collaborate with the Hotel Audit Team to ensure accurate financial records and support daily audit operations.<br><br>Responsibilities:<br>• Perform daily reconciliation of financial data to ensure accuracy and compliance.<br>• Review and analyze audit reports to identify discrepancies and ensure proper documentation.<br>• Conduct detailed audits of transactions and records to maintain data integrity.<br>• Collaborate with the Hotel Audit Team to streamline audit processes and resolve issues.<br>• Enter and update financial data into systems, adhering to company standards.<br>• Prepare and present audit findings to relevant stakeholders.<br>• Assist in the development and implementation of improved auditing procedures.<br>• Support the team by addressing ad hoc audit-related tasks and inquiries.<br>• Maintain organized records and documentation for reporting purposes.
We are looking for an experienced Accounts Payable Clerk to join our team in Houston, Texas. In this role, you will handle full-cycle accounts payable processes, ensuring accuracy and efficiency in managing financial transactions. The ideal candidate brings a strong attention to detail, excellent organizational skills, and the ability to work collaboratively with vendors and internal teams.<br><br>Responsibilities:<br>• Process invoices, including matching, batching, coding, and ensuring timely payments.<br>• Conduct regular check runs to verify accurate disbursement of funds.<br>• Manage vendor relationships, addressing inquiries and resolving payment discrepancies.<br>• Maintain accurate financial records and documentation for auditing purposes.<br>• Utilize Excel and Dynamics 365 Business Central to track and manage accounts payable functions.<br>• Collaborate with internal teams to streamline accounts payable processes.<br>• Ensure compliance with company policies and accounting regulations.<br>• Provide support for month-end and year-end closing activities.<br>• Identify and implement improvements to enhance the efficiency of accounts payable operations.
<p>Our client in West Houston is looking for an AP Analyst to join their team on a long term contract basis. This role will be a hybrid role with a few in office days and work from home days too. Must have manual accounts payable experience to be considered. </p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure proper purchase orders, coding, and authorization are in place.</p><p>• Enter vendor and intercompany accounts payable invoices accurately and efficiently.</p><p>• Generate vendor payments, including checks, wires, and emergency manual payments, following the established business calendar.</p><p>• Respond promptly and professionally to vendor payment inquiries and reconcile vendor statements as needed.</p><p>• Create and maintain organized vendor files, both digital and physical, to ensure proper recordkeeping.</p><p>• Compile and prepare Form 1099 information to meet filing requirements.</p><p>• Support other business functions and assist the accounting team and departments as necessary.</p><p>• Ensure compliance with accounting policies and procedures across field office personnel.</p><p>• Promote continuous improvement in processes, including safety programs and quality management systems.</p><p>• Maintain a clean and organized work area while executing duties in a timely and efficient manner.</p>
<p>Our client is looking for a meticulous and detail-oriented Bookkeeper to join their team in Humble, Texas. This contract to hire position offers the opportunity to manage key financial processes and contribute to the smooth operation of the organization. The ideal candidate will bring a strong background in accounting and financial management to ensure accuracy and efficiency in all areas of responsibility.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee accounts payable and accounts receivable processes, including handling invoices, purchase orders, discounts, and vendor/customer account setups.</p><p>• Monitor bank transactions, reconcile accounts, and manage credit card payments and intercompany financial activities.</p><p>• Investigate and resolve discrepancies in vendor invoices, and issue customer credit notes as needed.</p><p>• Conduct inventory reconciliations, generate reports, and verify the accuracy of cost data.</p><p>• Post journal entries using general ledger coding and maintain a comprehensive fixed asset list.</p><p>• Prepare and file sales tax returns, issue 1099 forms, and assist with human resources-related tasks.</p><p>• Order office supplies and provide support for various administrative functions to enhance operational efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
<p><strong>Position Overview:</strong></p><p> Our client, a leading organization in the oil and gas industry, has an <strong>immediate need for an Accounts Payable Specialist</strong> to join their accounting department on a 3-month contract with the potential for contract-to-hire. This role will focus heavily on <strong>invoice coding and processing</strong> within a fast-paced, team-oriented environment. The ideal candidate will have a degree in Accounting or Finance, at least one year of AP coding experience, and familiarity with oil and gas accounting systems.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process approximately <strong>100 non-PO invoices/tickets daily</strong> through the DocView system.</li><li>Accurately <strong>code invoices</strong> to the correct accounts and cost centers.</li><li>Prepare and execute <strong>weekly check runs</strong> in coordination with the accounting team.</li><li>Support <strong>sales tax and MSA-related tasks</strong> as needed.</li><li>Collaborate within an <strong>8-person accounting team</strong> to ensure timely and accurate financial processing.</li><li>Maintain compliance with company policies and internal controls.</li></ul>
<p>Remote Role Remote Role Remote Role! Now that I have your attention follow Shad's Video format on #chalkboardtalk on LinkedIn. Shad and his team at Robert Half is working with an Oil Field Service Client that caters to the upstream industry. This company is looking for 2 Senior Financial Reporting Analyst that is ready to leave public accounting behind and be with a support company and culture that will allow the flexibility of Remote work schedule candidate must live Houston area and come to office for meetings. Candidate must have a Bachelor’s Degree, 3 plus year’s public accounting experience with SEC clients, CPA a plus and can demonstrate why they will be successful in a remote platform. Company's compensation make up is base salary, bonus potential and benefits. For confidential consideration for this opportunity please e-mail Shad at [email protected] with your Microsoft Word Resume with “Senior Financial Reporting Analyst 04130-0013050884” in the subject line.</p>
<p><strong>Job Description: Temporary Accounts Payable Specialist</strong></p><p><strong>Position Overview:</strong> Our client is seeking a detail-oriented and experienced Accounts Payable Specialist to join their team on a temporary basis. This position focuses on managing purchase orders, aged payables resolution, vendor reconciliations, and process documentation within a fast-paced, accuracy-driven environment. You will work collaboratively with site administrators, financial managers, and vendors to resolve outstanding issues and ensure accurate and timely record maintenance. The assignment is a 3-month engagement with an immediate start.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>1. Purchase Order (PO) & GR Clearing</strong></p><ul><li>Review unmatched purchase orders (POs) and goods receipt notes (GRNs), identifying discrepancies to determine if goods were received but not invoiced, or vice versa.</li><li>Coordinate and communicate with Site Administration teams and Regional Financial Managers to address mismatches and resolve issues promptly.</li><li>Close fully matched POs to release encumbrances and improve cash flow visibility.</li><li>Analyze GR/IR Clearing accounts and address lingering balances through thorough research and reconciliation.</li><li>Manage purchase order clearing and exception resolution, aligning with 3-way matching principles (PO, GRN, and invoice).</li></ul><p><strong>2. Aged Payable Resolution</strong></p><ul><li>Investigate invoices aged 60+ or 90+ days, determining the root cause of outstanding balances (e.g., missing POs, GRNs, or delayed approvals).</li><li>Match invoices to POs and receipts, ensuring process accuracy.</li><li>Liaise with vendors to confirm outstanding balances, request copies of missing invoices, and validate credits where applicable.</li><li>Identify and action debit balances or open credits, including applying credits or submitting refund requests when needed.</li></ul><p><strong>3. Vendor Statement Reconciliations</strong></p><ul><li>Request and reconcile monthly statements from top-tier vendors.</li><li>Validate open items on vendor statements against ERP records and flag any unrecorded invoices.</li><li>Investigate and resolve common discrepancies, such as missing credits, duplicate payments, or unapplied cash payments.</li><li>Maintain and update vendor records with reconciliation notes, ensuring the vendor log reflects the most recent reconciliation dates and outstanding items.</li></ul><p><strong>4. Documentation and Team Support</strong></p><ul><li>Maintain a shared tracker monitoring aged items, along with action owners, the steps taken, and updated resolution dates.</li><li>Identify and escalate recurring issues, including missing GRNs, vendor setup challenges, or PO and approval delays, to streamline processes or flag areas for improvement.</li><li>Foster collaboration within cross-functional teams, promoting a seamless accounts payable process.</li></ul>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Houston, Texas. This Contract-to-Permanent position requires a detail-oriented individual who can efficiently manage full-cycle accounts payable processes. The ideal candidate will possess strong organizational skills and the ability to handle high volumes of invoices with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the complete accounts payable cycle, including coding and matching invoices with AI.</p><p>• Handle 250-400 invoices monthly with precision and attention to detail.</p><p>• Perform account coding and ensure accurate categorization of expenses.</p><p>• Utilize moderate Excel skills, including pivot tables, to analyze and organize data.</p><p>• Conduct check runs and manage Automated Clearing House (ACH) transactions.</p><p>• Ensure timely and accurate receipt and processing of invoices.</p><p>• Collaborate with internal teams to resolve discrepancies and clarify invoice details.</p><p>• Maintain compliance with company policies and accounting standards.</p><p>• Provide timely reports and updates to management regarding accounts payable activities.</p><p><br></p>
<p>Our client is looking for a medical billing specialist to join their team on a contract to hire basis. This is a hybrid role and will require in office days 3 times a week. CPC is a must have and great communication preferred. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit medical claims to insurance payers, both electronically and via paper, ensuring accuracy and compliance.</p><p>• Monitor claim submission activities and generate reports to track progress and efficiency.</p><p>• Assemble and mail claims with all necessary documentation, including attachments, explanations of benefits (EOBs), and proper postage.</p><p>• Research patient encounter details to ensure proper packaging and billing of services in alignment with contract guidelines.</p><p>• Identify and resolve claim discrepancies proactively, collaborating with internal teams and external stakeholders.</p><p>• Manage invalid claims by correcting errors and updating physician and contract information.</p><p>• Operate automated systems to retrieve patient demographics, insurance details, and generate reports.</p><p>• Perform data entry for essential claim components, reconciling daily charges to ensure accuracy and compliance with turnaround requirements.</p><p>• Maintain organized records of claims, including storage of batches, transmittals, EOBs, and related documents.</p><p>• Participate in staff meetings, continuing education programs, and provide coverage for all billing activities as needed.our</p>
<p>We are offering an exciting opportunity for a Billing Analyst in Houston. This role is integral to our team, where you will be in charge of handling various billing operations, ensuring the accuracy of customer details, and responding to billing-related queries. You'll be utilizing accounting software to perform your duties and will work closely with attorneys to align on billing rates and instructions.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle the compilation and verification of timekeeper hours and client costs for monthly billing or as directed by the billing attorney.</p><p>• Review and modify pre-bills based on attorney requests.</p><p>• Ensure timely execution of complex bills.</p><p>• Work on the maintenance and updating of client billing guidelines for all assigned clients.</p><p>• Coordinate with the billing attorney on billing rates, instructions, and special client-mandated billing requirements.</p><p>• Use computerized accounting and billing software systems for efficient billing and reporting.</p><p>• Respond to inquiries related to billing issues.</p><p>• Assist in the preparation of documentation and responses for legal inquiries, litigation, and audits when necessary.</p><p>• Analyze client write-downs of bills in accordance with firm policy.</p><p>• Work with attorneys on appeals and assist with special projects as needed.</p>
Follow Shad at Robert Half on LI at #chalkboardtalk for videos on his open roles! <br> 🛢️ Financial Reporting Accountant – Upstream Oil & Gas Location: Houston, TX (Energy Corridor) Work Model: Hybrid – 1–2 days in office per week Compensation: Competitive base salary + bonus potential + comprehensive benefits 📌 About the Role Robert Half is partnering with a leading upstream oil and gas company in Houston to find a experienced Financial Reporting Accountant. This role is ideal for professionals with a strong background in upstream oil and gas accounting who are looking for a flexible work environment and impactful responsibilities—without the need for SEC reporting experience. 🧾 Key Responsibilities Prepare and analyze financial reports related to upstream operations Manage accounting for Depletion, Depreciation & Amortization (DDA) Oversee Asset Retirement Obligations (ARO) and related entries Conduct impairment analysis and reporting Collaborate with internal teams to ensure accuracy and compliance with industry standards Support month-end and quarter-end close processes <br> 🌟 Why Join? Flexible hybrid work model—just 1–2 days in office Located in the heart of Houston’s Energy Corridor Competitive compensation package with bonus potential Full suite of benefits including health and 401K and vacation <br> For confidential consideration e-mail Shad at [email protected] with your Microsoft Word Resume!
<p>We are providing an exciting opportunity for a Payroll Administrator, based in Pasadena, Texas. This role involves supporting the Payroll Specialist with administrative tasks, heavy data entry, and other related duties in the high-volume environment of our team.</p><p><br></p><p>Our client located in Pasadena, TX is seeking a Payroll Administrator. The Payroll Administrator will be responsible for supporting the Payroll Specialist with various administrative tasks such as entering employee information, making employee corrections, heavy data entry and other administrative tasks. The Payroll Administrator must have 1+ years of heavy data entry experience in a high-volume environment. This is a direct hire opportunity paying up to 20/hr plus benefits working a 9/80 schedule.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update employee information accurately and efficiently</p><p>• Correct any errors or inconsistencies in employee data</p><p>• Perform high-volume data entry tasks</p><p>• Assist the Payroll Specialist with various administrative tasks</p><p>• Utilize Microsoft Excel, Paylocity, and MS Great Plains Dynamics for data management and administrative tasks</p><p>• Provide administrative assistance as needed, ensuring the smooth operation of the payroll department.</p>
<p>We are looking for a detail-oriented Payroll Administrator to join our team in Houston, Texas. In this role, you will manage multi-state payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers an excellent opportunity to work in a fast-paced environment while handling high-volume payroll tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process multi-state payrolls across various pay cycles with precision and efficiency.</p><p>• Handle high-volume payroll transactions, ensuring timely and accurate completion.</p><p>• Reconcile payroll discrepancies and promptly resolve any identified issues.</p><p>• Manage the calculation and processing of bonuses, commissions, and other special payments.</p><p>• Ensure compliance with federal, state, and local payroll regulations.</p><p>• Maintain and update employee payroll records in ADP Workforce Now.</p><p>• Collaborate with HR and finance teams to address payroll-related inquiries and concerns.</p><p>• Generate and review payroll reports to identify trends and ensure data accuracy.</p><p>• Stay updated on payroll laws and best practices to ensure organizational compliance.</p><p>Hybrid position - 4 days in office and 1 from home</p>
We are looking for an experienced Billing Analyst to join our team in Houston, Texas. In this Contract-to-permanent role, you will play a key part in ensuring accurate and timely billing processes within the healthcare industry. The ideal candidate will excel in managing detailed financial data and demonstrate strong communication skills to collaborate with various departments effectively.<br><br>Responsibilities:<br>• Input and process billing documentation received from designated branches, ensuring accuracy and completeness.<br>• Provide constructive feedback to branch teams regarding the quality and timeliness of submitted paperwork.<br>• Monitor, review, and update daily billing work queues for assigned branches.<br>• Analyze billing reports regularly to identify and correct discrepancies.<br>• Collaborate closely with the Billing Manager and colleagues to maintain seamless communication and workflow.<br>• Support departmental projects such as customer price adjustments and updates for sales personnel.<br>• Coordinate with accounts receivable, credit/collections teams, and branch staff to address billing-related issues.<br>• Verify invoicing details, including pricing, customer information, equipment data, tax calculations, quantities, billing periods, and comments.<br>• Meet strict deadlines for month-end billing activities and other billing department responsibilities.<br>• Take on additional tasks and responsibilities as needed to support the team.
<p>Our client, north of Houston, is looking for a Payroll Administrator. This role requires a detail-oriented individual who can effectively manage high-volume payroll operations for over 1,000 employees while ensuring accuracy and compliance. The ideal candidate will bring expertise in handling garnishments, employment verifications, and unemployment claims, along with advanced proficiency in Microsoft Excel.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for a large workforce of 1,000+ employees with a focus on accuracy and timeliness.</p><p>• Manage garnishments, ensuring proper deductions and compliance with applicable laws.</p><p>• Handle employment verifications and respond to unemployment claims promptly and efficiently.</p><p>• Utilize advanced Microsoft Excel functions, including data exporting, sorting, filtering, and formula creation, to streamline payroll processes.</p><p>• Conduct audits to verify payroll data accuracy and identify discrepancies.</p><p>• Collaborate with HR and finance teams to address payroll-related inquiries and resolve issues.</p><p>• Support multi-state payroll processes, ensuring compliance with varying state regulations.</p><p>• Maintain detailed records and documentation for payroll activities.</p><p>• Provide exceptional customer service to employees regarding payroll concerns and inquiries.</p><p>• Assist in benefit-related functions as they pertain to payroll processing.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Houston, Texas. This Contract position is ideal for a candidate with a strong background in managing vendor statements, processing invoices, and maintaining accurate financial records. If you have a passion for numbers and efficiency, this role offers an excellent opportunity to contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy and compliance with company policies.</p><p>• Manage vendor statements and address discrepancies promptly to maintain strong relationships.</p><p>• Enter numerical data with precision and efficiency into the accounting system.</p><p>• Utilize Dynamics 365 Business Central to manage accounts payable functions.</p><p>• Reconcile account balances and ensure timely payments to vendors.</p><p>• Collaborate with team members to resolve any payment or billing issues.</p><p>• Generate detailed financial reports and provide support during audits.</p><p>• Use Excel to analyze and organize financial data effectively.</p><p>• Communicate with Spanish-speaking vendors to facilitate seamless transactions when necessary.</p>
