We are looking for a detail-oriented and approachable Receptionist to join our team in Youngstown, Ohio. This role is essential for ensuring exceptional customer service and efficient administrative support within our non-profit organization. As a long-term contract position, you will play a critical role in assisting customers, managing documentation, and maintaining confidentiality in all interactions.<br><br>Responsibilities:<br>• Welcome and assist walk-in and scheduled customers, delivering outstanding customer service.<br>• Conduct interviews with clients to gather household information and verify required documentation.<br>• Review, copy, and manage customer-provided documents to ensure accuracy and completeness.<br>• Support clients by printing missing or previously submitted documents as needed.<br>• Acquire and demonstrate comprehensive knowledge of available programs to effectively assist customers.<br>• Organize and maintain files, ensuring incomplete applications are handled promptly and securely stored at the end of each workday.<br>• Access and retrieve utility bills from online portals to support customer documentation.<br>• Uphold strict confidentiality regarding customer information and records.<br>• Attend training sessions to enhance program knowledge and stay updated on organizational processes.<br>• Follow instructions and directives provided by departmental supervisors and complete additional assigned duties.
<p>Our client in Murrysville, PA is hiring for an Administrative Assistant for a contract opportunity. No specific length, open ended. This position is expected to last at least 3 months in duration, possibly longer. They are looking to get someone started ASAP! This position is onsite at their corporate headquarters and the schedule is Monday thru Friday from 8am-5pm (40 hours per week). Pay: $18-20</p><p><br></p><p>Job Duties Include:</p><p><br></p><p>Provide direct administrative support to the manager, serving as a key organizational and operational resource</p><p><br></p><p>Make and receive calls with vendors and customers, answering questions and providing payment and shipping status updates</p><p><br></p><p>Open, sort, and distribute incoming mail daily; prepare and send outgoing mail and packages</p><p><br></p><p>Scan paid invoices, track vendor communications, and follow up on outstanding items</p><p><br></p><p>Maintain and organize electronic and paper filing systems</p><p><br></p><p>Assist with scheduling meetings, coordinating calendars, and managing appointments</p><p><br></p><p>Enter data into internal systems and spreadsheets accurately and efficiently</p><p><br></p><p>Prepare basic reports, documents, and correspondence as needed</p><p><br></p><p>Order office supplies and assist with inventory tracking</p><p><br></p><p>Support general office operations, assist other departments as needed, and complete special projects or ad hoc administrative tasks</p>
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. <br> Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. <br> Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
<p>Our client is seeking a Legal Administrative Assistant to support attorneys and legal teams in a fast-paced, collaborative law firm environment. This role is ideal for someone who enjoys being at the center of a practice, managing priorities, and delivering polished work while partnering closely with attorneys and legal support professionals.</p><p><br></p><p>If you have significant law firm experience and would like to be considered immediately. Please reach out to Kevin Ross with Robert Half in Philadelphia. </p><p><br></p>
<p>We are looking for a skilled Financial Analyst/Manager to oversee and optimize pricing strategies. In this role, you will collaborate across departments to ensure pricing aligns with market trends, manufacturing costs, and customer needs, driving profitability and competitiveness. This position requires an analytical mindset and a strategic approach to manage margins and support long-term business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement pricing models and strategies.</p><p>• Collaborate with Sales, Finance, Operations, and Procurement teams to ensure pricing reflects accurate costs and market conditions.</p><p>• Conduct detailed analyses of cost structures, market trends, and capacity utilization to inform pricing decisions.</p><p>• Establish and oversee discount guidelines and customer-specific pricing agreements.</p><p>• Monitor and manage margin performance to ensure profitability while maintaining market competitiveness.</p><p>• Provide disciplined and accurate quoting processes to support sales initiatives.</p><p>• Evaluate and adjust pricing strategies based on raw material costs and manufacturing economics.</p><p>• Contribute to the development of long-term commercial strategies in a cost-sensitive manufacturing environment.</p><p>• Present financial insights and recommendations to senior management for decision-making.</p><p>• Maintain detailed records and documentation related to pricing models and customer agreements.</p>
We are looking for a dedicated Manufacturing Customer Support specialist to join our team in Struthers, Ohio. In this role, you will serve as the primary point of contact for customers, addressing inquiries, processing orders, and resolving issues efficiently. This is a long-term contract position within the metal fabrication industry, offering an opportunity to utilize strong communication skills and manufacturing knowledge to ensure exceptional customer satisfaction.<br><br>Responsibilities:<br>• Respond promptly to customer inquiries and provide accurate information regarding products and services.<br>• Process customer orders efficiently while ensuring accuracy and compliance with company policies.<br>• Address and resolve customer issues, complaints, or concerns with attention to detail.<br>• Coordinate with internal teams to meet customer needs and deadlines effectively.<br>• Maintain detailed records of customer interactions and order statuses using CRM software.<br>• Enforce company policies and the basic labor agreement consistently during customer interactions.<br>• Adapt to shifting priorities and ensure smooth communication between customers and internal departments.<br>• Provide proactive support and build strong relationships with customers to enhance satisfaction.<br>• Utilize technical knowledge of manufacturing processes, particularly within the aluminum extrusion industry, to assist customers.<br>• Monitor and follow up on order progress to ensure timely delivery and resolution of any issues.
<p>We are looking for a Controller to lead and manage financial operations for multiple business units in Pittsburgh, Pennsylvania. This role requires strategic oversight of financial reporting, audits, and compliance while mentoring a team of accounting professionals. The ideal candidate will bring extensive experience in finance and accounting, strong leadership skills, and a commitment to driving operational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Direct the daily financial operations and oversee the month-end close processes for multiple business units, ensuring timely and accurate preparation of financial reports.</p><p>• Act as the finance lead for system processes within the division, collaborating with other departments to resolve system issues and maintain data integrity.</p><p>• Coordinate annual audit activities, including account reconciliations, variance analysis, and communication with external audit teams.</p><p>• Develop and continuously update Standard Operating Procedures to align global guidelines with local practices.</p><p>• Prepare and maintain detailed account reconciliations for all assets and liabilities, ensuring accuracy and proper documentation.</p><p>• Manage banking relationships and assist in foreign exchange processes to mitigate financial risks.</p><p>• Ensure compliance with company policies, regulations, and financial guidelines across all areas of responsibility.</p><p>• Lead, mentor, and develop a team of finance professionals, fostering growth and efficiency.</p><p>• Support the creation and management of annual budgets and long-term financial planning.</p><p>• Collaborate on financial strategy initiatives to optimize cost accounting and manufacturing processes.</p>
Our Pittsburgh client has an opening for an Administrative Assistant to the Chief Operating Officer. This is a contract opportunity with part-time hours, 9am – 3pm Monday – Thursday. There is the potential this role may become a permanent position, at which time the hours would increase to full-time, Monday - Friday. Pay will be $18-21 depending on experience.<br><br>JOB DESCRIPTION:<br><br>The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer (COO). The Assistant's duties include clerical support, assisting in daily office needs, and managing the department’s general administrative activities. Administrative Assistant responsibilities also include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.<br><br>RESPONSIBILITIES:<br><br>Answer and direct phone calls<br>Organize and schedule appointments<br>Plan meetings and attend when necessary<br>Write and distribute emails, correspondence memos, letters, faxes and forms<br>Assist in the preparation of regularly scheduled reports<br>Develop and maintain a filing system<br>Order office supplies<br>Book travel arrangements<br>Submit and reconcile expense reports<br><br>REQUIREMENTS:<br><br>Proven experience as an administrative assistant or office admin assistant<br>Knowledge of office management systems and procedures<br>Working knowledge of office equipment, like printers and fax machines<br>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)<br>Excellent time management skills and the ability to prioritize work<br>Attention to detail and problem-solving skills<br>Excellent written and verbal communication skills, which may include reports and presentations<br>Strong organizational skills with the ability to multi-task<br>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br><br>--<br><br>If you visit our website and see any other administrative jobs in the Greater Pittsburgh area that you would like to learn more about, please call our main office at 412-456-0837.<br><br>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.
We are looking for a skilled Business Analyst III to join our dynamic team in New Castle, Pennsylvania. In this role, you will leverage your expertise to analyze business processes, identify solutions, and drive improvements within a manufacturing environment. This position offers the opportunity to work on impactful projects, collaborate with cross-functional teams, and contribute to organizational success through strategic analysis and problem-solving.<br><br>Responsibilities:<br>• Analyze business processes and systems to identify areas for improvement and implement effective solutions.<br>• Collaborate with stakeholders across departments to gather requirements and ensure alignment with business goals.<br>• Develop and maintain detailed documentation, including workflows, user requirements, and system specifications.<br>• Lead and support the implementation of manufacturing systems, including Cloud Suite Industrial/Syteline.<br>• Utilize strong problem-solving skills to resolve issues and optimize system performance.<br>• Manage projects from initiation to completion, ensuring timely delivery and adherence to budget.<br>• Provide training and coaching to team members, promoting knowledge sharing and skill development.<br>• Conduct data analysis and create reports to support strategic decision-making.<br>• Ensure compliance with organizational standards and maintain confidentiality of sensitive information.<br>• Travel regionally and nationally as needed, approximately 15-20%, to support project requirements.
We are looking for a skilled Medical Phone Operator to join our team in Boardman, Ohio. This Contract to permanent position involves serving as the first point of contact for patients, managing appointment scheduling, and performing essential administrative tasks in a medical office environment. The ideal candidate should be organized, personable, and capable of handling multiple responsibilities with attention to detail and confidentiality.<br><br>Responsibilities:<br>• Answer and direct incoming phone calls with a courteous and attentive demeanor.<br>• Schedule patient appointments, ensuring accuracy and efficiency in booking and confirming details.<br>• Verify insurance information and address inquiries related to medical services.<br>• Maintain detailed and accurate patient communication records in the clinic’s database.<br>• Support administrative tasks such as patient check-ins, data entry, and filing.<br>• Collaborate with healthcare providers to facilitate seamless coordination for patient care.<br>• Handle sensitive patient information in compliance with confidentiality standards.<br>• Assist with basic medical coding and insurance processes as needed.<br>• Provide exceptional customer service to patients and visitors, addressing concerns promptly.<br>• Uphold the organization’s standards for detail orientation and confidentiality in all interactions.
<p>We are looking for a dedicated and detail-oriented Tax Accountant to join our team in Pittsburgh, Pennsylvania. In this role, you will play a key part in ensuring compliance with a variety of tax regulations, including sales and use, personal property, and real estate taxes. The ideal candidate will have a proactive approach to handling tax-related tasks and supporting audits, while maintaining accuracy and efficiency in all deliverables.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review sales and use tax returns to ensure compliance with applicable regulations.</p><p>• Manage the preparation and reconciliation of personal property and carline tax returns, including payments.</p><p>• Oversee the preparation and submission of business licenses and quarterly transaction tax filings.</p><p>• Calculate property tax budgets and perform accrual true-ups for management review.</p><p>• Create and submit exemption certificates for vendor transactions involving tax-exempt purchases.</p><p>• Maintain and audit customer exemption certificates to ensure proper documentation.</p><p>• Respond to tax notices and inquiries related to sales and use, property, and miscellaneous taxes.</p><p>• Conduct research on sales and use tax issues and assist with system updates as needed.</p><p>• Support sales and use, as well as personal property tax audits, by providing necessary documentation.</p><p>• Assist in maintaining the tax calendar and ensuring timely compliance with filing deadlines.</p>
<p>We are looking for an experienced Senior Project Administrator to join our team. This role involves leading and mentoring a team of Project Assistants while collaborating with key stakeholders to ensure the financial and operational success of various projects. The ideal candidate will demonstrate strong leadership abilities, organizational skills, and a solid understanding of construction processes and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and provide guidance to the Project Assistant team, fostering growth and productivity.</p><p>• Assign and manage tasks to ensure balanced workloads and adherence to project deadlines.</p><p>• Conduct performance evaluations and offer constructive feedback to support team development.</p><p>• Promote a collaborative work environment that encourages innovation and teamwork.</p><p>• Work closely with project managers to address financial concerns and enhance project profitability.</p><p>• Coordinate with senior leadership to assist in developing project budgets and achieving defined goals.</p><p>• Supervise the preparation and submission of accurate project invoices in compliance with contract terms.</p><p>• Review and approve subcontractor and vendor invoices to ensure consistency with contracts and budgets.</p><p>• Monitor and manage project cash flow, ensuring timely payments and financial stability.</p><p>• Collaborate on financial reporting and project-specific outcomes with internal stakeholder</p>
<p>We are seeking a highly skilled Controller to lead financial operations in a fast-paced manufacturing environment. As a key member of our management team, you will be responsible for overseeing accounting activities across multiple business entities—managing accounts payable, accounts receivable, customer invoicing, and collections. Your role will include ensuring accurate general ledger maintenance, bank reconciliations, and fixed asset tracking, as well as monitoring intercompany and investment transactions for compliance and precision. You will maintain and analyze inventory reports, cycle counts, and physical inventory, proactively addressing any discrepancies and driving corrective actions. The Controller will also assist with payroll administration and quarterly and annual reporting requirements, prepare consolidated financial statements, and coordinate the month-end close process. In addition, you will deliver impactful financial analysis to support budgeting and forecasting, collaborate with external accounting firms during year-end reporting and tax filings, and champion the optimization of financial systems related to inventory and manufacturing processes. Your leadership will ensure adherence to accounting standards and drive continuous improvement in financial management practices. Join our financially stable and growth-oriented organization and make a tangible impact with your expertise.</p><p>Based on general knowledge.</p>
<p>We are looking for a dedicated Staff Accountant to join our team. This role offers an opportunity to contribute to the accuracy and efficiency of financial operations, ensuring compliance with accounting standards and practices. The ideal candidate will excel in handling general ledger processes, journal entries, and month-end closing tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and record accurate journal entries to maintain the integrity of financial data.</p><p>• Manage general ledger accounts and ensure proper reconciliation on a regular basis.</p><p>• Assist in the month-end closing process, including the preparation of financial statements.</p><p>• Conduct detailed analyses of financial data to support reporting and decision-making.</p><p>• Collaborate with team members to ensure compliance with accounting policies and procedures.</p><p>• Review and resolve discrepancies in financial records and transactions.</p><p>• Contribute to the preparation of audit schedules and documentation.</p><p>• Support the implementation of improvements to accounting processes and systems.</p><p>• Maintain organized and up-to-date records for all financial activities.</p>
We are looking for a detail-oriented Accounting Specialist to join our team in Pittsburgh, Pennsylvania. In this role, you will handle a variety of financial tasks, ensuring the accuracy and efficiency of transactions and records. This position offers an opportunity to contribute to the financial health of the organization while working in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Verify and post account transactions to maintain accurate accounting ledgers.<br>• Investigate and resolve discrepancies in purchase orders, contracts, invoices, and payments.<br>• Manage daily cash operations, including performing bank reconciliations.<br>• Monitor payments, expenditures, invoices, and purchase orders to maintain organized records.<br>• Prepare and submit monthly financial reports, adhering to strict deadlines.<br>• Process invoices using 3-way purchase order matching to ensure accuracy.<br>• File sales and use tax returns in compliance with regulations.<br>• Provide support for additional financial projects as required.
We are looking for a motivated Data Analyst to join our team in Pittsburgh, Pennsylvania. This contract-to-permanent position offers an exciting opportunity to work closely with finance teams, gaining hands-on experience with data systems and processes. The ideal candidate will be eager to learn and contribute to maintaining and improving our data operations.<br><br>Responsibilities:<br>• Collaborate with finance teams to understand and address data-related queries and issues.<br>• Learn and master the organization's data warehouse systems to provide effective support.<br>• Perform regular maintenance routines to ensure data systems are functioning optimally.<br>• Automate existing processes to enhance efficiency and accuracy.<br>• Gain familiarity with Oracle's EPM platform and its application in financial data analysis.<br>• Develop an understanding of hierarchy and dimensions within data structures.<br>• Participate in training sessions to expand knowledge of Oracle platforms and related tools.<br>• Implement solutions to streamline data workflows and operations.<br>• Work onsite for a majority of the workweek, adhering to the team's schedule.
We are looking for a detail-oriented Accountant to join our team on a long-term contract basis in Warrendale, Pennsylvania. In this role, you will oversee essential accounting functions, ensuring accuracy and compliance across financial processes. This position offers an excellent opportunity to contribute to a dynamic team while honing your expertise in accounts management.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable operations, ensuring timely and accurate processing of transactions.<br>• Prepare and post journal entries to maintain the integrity of financial records.<br>• Reconcile bank statements and other financial documents to ensure accuracy.<br>• Maintain and update the general ledger, ensuring proper categorization of financial data.<br>• Assist in preparing financial reports and statements for management review.<br>• Collaborate with team members to identify and resolve discrepancies in accounting records.<br>• Support month-end and year-end closing procedures, ensuring deadlines are met.<br>• Monitor compliance with accounting standards and company policies.<br>• Provide insights and recommendations for improving financial processes and workflows.
We are looking for a dedicated and detail-oriented Paralegal to join our team in Greensburg, Pennsylvania. In this role, you will provide essential support to attorneys by preparing legal documents, conducting research, and managing case files. You will play a vital part in ensuring the smooth handling of legal matters and client communications.<br><br>Responsibilities:<br>• Assist attorneys with the preparation of legal documents, including pleadings, contracts, and correspondence.<br>• Conduct thorough legal research and analyze case materials to provide valuable insights.<br>• Manage case files by organizing records, exhibits, evidence, and other pertinent materials.<br>• Coordinate meetings, depositions, and interviews with clients, witnesses, and other parties.<br>• Proofread and review legal documents to ensure accuracy and compliance with firm standards.<br>• Maintain electronic and physical files in accordance with firm policies and procedures.<br>• Support attorneys with administrative tasks, including scheduling and preparing presentations.<br>• Communicate effectively with courts, clients, and external parties to facilitate case progress.<br>• Assist with business development initiatives, events, and committee responsibilities as needed.<br>• Collaborate with legal assistants and other team members to meet client and firm needs.
We are looking for an experienced Chief Financial Officer to provide strategic financial leadership and oversee all financial operations for our organization in Pittsburgh, Pennsylvania. This role is essential to driving financial stewardship, compliance, and operational excellence while supporting the organization's mission and long-term sustainability. The ideal candidate will bring exceptional leadership skills, a strong background in financial management, and a commitment to fostering accountability and integrity across all functions.<br><br>Responsibilities:<br>• Direct all financial operations, including accounting, budgeting, cash flow management, and financial planning.<br>• Develop and implement annual budgets and multi-year financial strategies to ensure organizational sustainability.<br>• Ensure accurate and timely preparation of internal and external financial reports.<br>• Manage all aspects of grant administration, ensuring compliance with funding requirements and regulations.<br>• Oversee fund management activities, including cash flow monitoring and adherence to regulatory standards.<br>• Strengthen internal controls, financial policies, and risk management processes to safeguard organizational assets.<br>• Collaborate with HR to oversee payroll, benefits administration, and personnel-related financial processes.<br>• Supervise procurement activities, contract reviews, and vendor relationships to optimize operational efficiency.<br>• Ensure compliance with audit, tax, and regulatory requirements; coordinate annual audits and liaise with external auditors.<br>• Provide financial insights and reports to the President and Board of Directors to support strategic decision-making.
<p>We are looking for a HYBRID Accounts Receivable Specialist to join our team in Moon Township, Pennsylvania. This is a contract position with the potential for a permanent role, offering a hybrid work schedule with three days on-site and two days remote. The ideal candidate will play a key role in managing accounts receivable processes and ensuring accurate cash applications.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts receivable transactions and ensure accurate recording of financial data.</p><p>• Manage cash application activities, including verifying and reconciling incoming payments.</p><p>• Conduct commercial collections to resolve outstanding balances and maintain healthy customer accounts.</p><p>• Oversee billing functions to ensure invoices are issued and followed up promptly.</p><p>• Monitor cash activity and prepare detailed financial reports as needed.</p><p>• Collaborate with internal teams to streamline accounts receivable workflows.</p><p>• Identify discrepancies in payments and work with customers to resolve them.</p><p>• Maintain compliance with company policies and financial regulations.</p><p>• Provide support during audits by organizing and presenting accounts receivable documentation.</p>
An organization out East is in need of temporary assistance in the Purchasing Department! <br> <br>The position is 100% onsite and hours are 8-4:30pm.<br>The role does have a chance of hire.<br> <br>The Purchasing Assistant would be responsible for the following duties:<br><br>• Place purchase orders (POs) with vendors, confirm receipt, track deliveries, and file documentation.<br>• Assist with planning and purchasing of parts to meet production schedules and upcoming projects.<br>• Prepare and send requests for quotes (RFQs) to local machine shops, follow up on responses, and track quotes.<br>• Collaborate with internal teams to resolve purchasing or supply issues.<br>• Maintain organized records and provide general purchasing support as needed.<br><br><br>If you are interested in being considered for this Purchasing Assistant position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!
We are looking for a dedicated Facilities Maintenance Coordinator to oversee and optimize the maintenance and repair operations of material-handling systems and facility components across multiple manual sortation sites. This role requires close collaboration with local facility management and district teams to ensure seamless operations, vendor performance, and compliance with company standards. As this is a long-term contract position, the successful candidate will play a key role in maintaining system reliability and driving continuous improvement initiatives.<br><br>Responsibilities:<br>• Manage the selection, training, and performance evaluation of facility maintenance and material-handling vendors.<br>• Coordinate preventive, corrective, and emergency maintenance tasks, ensuring adherence to company standards and procedures.<br>• Negotiate vendor contracts, monitor performance, and terminate agreements when necessary.<br>• Conduct audits and regular assessments to ensure vendor compliance with quality and contractual expectations.<br>• Maintain accurate and organized documentation related to facility and material handling systems.<br>• Monitor maintenance expenditures to align with budgets and categorize expenses appropriately.<br>• Oversee inventory management for critical material-handling spare parts across multiple facilities.<br>• Collaborate with corporate and district teams to recommend and implement cost-effective facility improvements.<br>• Address and resolve findings from facility safety inspections to ensure compliance.<br>• Support emergency recovery planning for assigned facilities to ensure operational continuity.
