We are looking for a skilled Payroll Specialist to join our team in Delray Beach, Florida. In this contract position, you will play a key role in managing payroll operations and ensuring accurate and timely processing. This role requires bilingual proficiency in English and Spanish, including strong written and verbal communication skills.<br><br>Responsibilities:<br>• Process payroll for employees accurately and on time, ensuring compliance with relevant regulations and company policies.<br>• Utilize payroll systems such as ADP Workforce Now and Ceridian Dayforce to manage payroll operations efficiently.<br>• Handle benefit administration tasks, including 401k and RRSP contributions, ensuring proper record-keeping and compliance.<br>• Audit payroll processes to identify and resolve discrepancies, maintaining data integrity.<br>• Collaborate with other departments to provide payroll-related support and resolve employee inquiries.<br>• Prepare reports and documentation related to payroll and accounting functions.<br>• Manage time tracking systems to ensure proper recording and payment of work hours.<br>• Ensure compliance with tax regulations and handle related filings.<br>• Maintain confidentiality of payroll data and employee records.<br>• Perform additional payroll-related duties as assigned to support business needs.
We are looking for a skilled Payroll Specialist to oversee comprehensive payroll operations and support HR functions within our organization. Based in Port Everglades, Florida, this role ensures accurate payroll processing while adhering to union contracts, labor laws, and compliance requirements. The ideal candidate will possess strong technical expertise, exceptional attention to detail, and a proactive approach to improving payroll systems and processes.<br><br>Responsibilities:<br>• Process payroll from start to finish, including calculating wages, deductions, benefits, taxes, and garnishments.<br>• Review and verify timesheets, attendance records, and payroll data to ensure accuracy.<br>• Administer payroll in compliance with union contracts and collective bargaining agreements.<br>• Prepare and submit reports and documentation required by unions, auditors, and government entities.<br>• Conduct regular audits of payroll systems to maintain compliance and data integrity.<br>• Develop and maintain payroll reports, dashboards, and analytics to support decision-making.<br>• Assist with year-end payroll reporting and filing, including W-2s and tax returns.<br>• Support HR operations such as onboarding, employee record management, and benefits administration.<br>• Collaborate with internal teams to resolve payroll-related issues and improve processes.<br>• Participate in payroll system upgrades, implementations, and documentation of procedures.
<p>We are looking for a dedicated Collections Specialist to join our team in Boca Raton, Florida. In this Contract to Permanent position, you will play a vital role in managing customer accounts and ensuring timely payments to meet organizational collection goals. This opportunity is ideal for individuals who thrive in a fast-paced environment and have a strong background in commercial and consumer collections.</p><p><br></p><p>Responsibilities:</p><p>• Monitor assigned customer accounts to achieve monthly and yearly collection targets, focusing on payments overdue by 60 days or more.</p><p>• Document collection activities to streamline follow-up processes and provide necessary support to accounts receivable personnel.</p><p>• Deliver accurate and timely updates on aging reports for weekly and month-end results reporting.</p><p>• Communicate weekly credit hold updates to the Accounts Receivable Manager to ensure appropriate account adjustments.</p><p>• Identify problematic accounts and escalate them for external collection agency placement while keeping the sales team informed.</p><p>• Review and reconcile accounts for potential write-offs or third-party collection placements.</p><p>• Process incoming emails and resolve internal and external inquiries efficiently.</p><p>• Manage mid-size customer accounts, along with top accounts within the portfolio.</p><p>• Provide support for related duties and responsibilities as assigned.</p><p>• Ensure careful and timely handling of customer communications and inquiries.</p>
We are looking for a skilled E-Commerce Specialist to oversee and optimize our presence on Amazon, driving growth and enhancing customer experience. This role is perfect for someone with a strong background in e-commerce who thrives in dynamic environments and enjoys taking ownership of impactful projects. Based in West Palm Beach, Florida, this position offers an exciting opportunity to contribute to a fast-growing, innovative company.<br><br>Responsibilities:<br>• Manage and optimize the company’s Amazon Seller Central account to maximize sales and visibility.<br>• Create and implement strategies to improve product rankings, conversion rates, and overall performance.<br>• Enhance product listings by refining titles, descriptions, images, and A+ content.<br>• Conduct thorough keyword research and apply best practices to improve discoverability.<br>• Monitor and analyze key performance metrics, making data-driven adjustments to campaigns.<br>• Set up and manage Amazon advertising campaigns, including Sponsored Products and Sponsored Brands.<br>• Coordinate inventory planning and forecasting to ensure optimal stock levels.<br>• Collaborate with cross-functional teams to support new product launches and promotional strategies.<br>• Stay informed on Amazon policies, trends, and algorithm updates to maintain competitive advantage.<br>• Address customer feedback and reviews to uphold a positive brand reputation.
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Boca Raton, Florida. This role will involve providing essential administrative support in a retail-focused environment, with tasks spanning file organization, data entry, and back-office operations. If you thrive in a dynamic setting and have a knack for multitasking, we encourage you to apply. This role will be on Fridays, Saturdays and Sundays.</p><p><br></p><p>Responsibilities:</p><p>• Perform routine data entry tasks to ensure accurate record-keeping.</p><p>• Organize and maintain office files for easy accessibility and efficient workflow.</p><p>• Scan documents and ensure proper digital storage and categorization.</p><p>• Provide general support to the back-office operations, assisting with administrative tasks as needed.</p><p>• Assist in retail sales processes, delivering exceptional customer service.</p><p>• Handle miscellaneous office tasks to support daily business operations.</p><p>• Ensure all office equipment is functioning properly and report any issues.</p><p>• Maintain a clean and organized workspace to promote productivity.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Lake Worth, Florida. This is a contract to permanent position, offering an excellent opportunity to contribute to a dynamic and fast-paced accounting environment. The ideal candidate will be responsible for managing the full accounts payable cycle while ensuring accuracy and efficiency in processing invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices weekly with attention to detail and accuracy.</p><p>• Manage the full accounts payable cycle, including invoice coding and validation.</p><p>• Perform three-way matching to ensure proper reconciliation between purchase orders, invoices, and receipts.</p><p>• Handle account coding and ensure compliance with organizational standards.</p><p>• Conduct automated clearing house (ACH) transactions and manage check runs.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies or payment issues.</p><p>• Maintain accurate and organized financial records for auditing and reporting purposes.</p><p>• Utilize accounting systems such as North Star for efficient workflow management.</p><p>• Assist in improving processes to enhance efficiency and accuracy in accounts payable operations.</p><p>• Ensure all payments are processed within established deadlines.</p>
<p>Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support.</p><p>• Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.</p><p>• Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.</p><p>• Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.</p><p>• Provide assistance to the team with document organization, filing systems, and workflow management.</p><p>• Facilitate onsite/offsite meetings and help organize office events and visitors.</p><p>• Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.</p><p>• Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Fort Lauderdale, Florida. This is a long-term contract opportunity for a detail-oriented individual with a strong background in managing financial operations and ensuring accurate payment processing. The ideal candidate will bring expertise in handling invoices, coding, and reconciliation processes while contributing to the efficiency of our accounts payable department.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval before payment.<br>• Perform 3-way matching to reconcile purchase orders, invoices, and receipts.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Utilize systems such as Coupa, Concur, and QuickBooks to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures during all financial transactions.<br>• Investigate and resolve discrepancies in accounts payable records promptly.<br>• Collaborate with vendors and internal teams to address payment issues and inquiries.<br>• Maintain accurate records and documentation for audit and reporting purposes.<br>• Assist in month-end closing activities related to accounts payable.<br>• Support continuous improvements in accounts payable processes and workflows.
We are looking for an organized and detail-oriented Order Processing Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will play a key part in managing order-related tasks, supporting the sales and accounting teams, and ensuring smooth operations. This position offers an excellent opportunity to contribute to a growing company.<br><br>Responsibilities:<br>• Upload invoices to customer portals and ensure accurate data entry.<br>• Record and process sales orders with attention to detail.<br>• Enter quotes into the system and send them to customers as needed.<br>• Provide administrative support to the sales team to streamline workflows.<br>• Collaborate with the accounting team to enter invoices and manage credits and debits.<br>• Handle product shipping processes efficiently and accurately.<br>• Maintain organized records and ensure all documentation is up-to-date.<br>• Communicate effectively with team members to address order-related inquiries.
We are looking for a dedicated Senior Billing Specialist to oversee the complete billing process for complex, high-value projects in Fort Lauderdale, Florida. This role is integral to maintaining accurate and timely invoicing while ensuring compliance with contractual requirements. The ideal candidate possesses strong expertise in construction-style billing, exceptional attention to detail, and a proactive approach to enhancing billing processes.<br><br>Responsibilities:<br>• Prepare and submit invoices across various formats, including progress billings, time & materials, and fixed-price structures.<br>• Coordinate billing activities across multiple locations to ensure service-related invoicing is accurate and timely.<br>• Review and validate essential billing documents, including contracts, change orders, purchase orders, and subcontractor agreements.<br>• Ensure all approved change orders are properly incorporated into billing applications.<br>• Submit invoices through client and third-party platforms such as Procore, Coupa, and GC Pay.<br>• Monitor accounts receivable aging and follow up proactively on outstanding balances to ensure timely payment.<br>• Collaborate with internal teams and external clients to resolve billing discrepancies and payment issues.<br>• Manage lien waivers and other necessary documentation to support payment processing.<br>• Identify opportunities to improve billing workflows, reporting accuracy, and overall efficiency.<br>• Contribute to initiatives aimed at enhancing processes within the billing and accounting functions.
<p>We are offering a long-term contract employment opportunity for a General Office Clerk in Delray Beach, Florida. This role involves managing various administrative tasks, including shipping and receiving, document handling, and customer service. As a part of our team, you will be responsible for handling and organizing documents, ensuring their accuracy, and managing their shipping process. This role is integral to our operations and requires proficiency in various office tools and software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle shipping and receiving tasks, ensuring correct labels are printed and shipments are sent out accordingly.</p><p><br></p><p>• Process and file various documents, including title and registration papers, using digital scanning tools.</p><p><br></p><p>• Manage order placements and verify document accuracy before final approval.</p><p><br></p><p>• Utilize Microsoft Office Suite (Excel, Outlook, Word) to maintain records, schedule appointments, and perform data entry tasks.</p><p><br></p><p>• Provide customer service by resolving customer credit inquiries and taking appropriate action to collect delinquent payments.</p><p><br></p><p>• Collaborate with other team members to ensure smooth office operations.</p><p><br></p><p>• Use color-coded folders for document organization and easy retrieval.</p><p><br></p><p>• Utilize various systems to open and manage customer accounts.</p><p><br></p><p>• Perform administrative assistance tasks as needed, including making digital copies of documents.</p><p><br></p><p>• Handle shipping functions and ensure all packages are opened and processed correctly.</p><p><br></p><p><br></p><p>Requirements:</p><p><br></p><p>• Proficiency in Microsoft Word, Excel, and Outlook</p><p><br></p><p>• Experience in administrative assistance </p><p><br></p><p>• Proven customer service skills</p><p><br></p><p>• Demonstrated ability in data entry tasks</p><p><br></p><p>• Skillful in organizing files and maintaining order</p><p><br></p><p>• Experience in using scanning equipment for document processing</p><p><br></p><p>• Ability to schedule appointments efficiently</p><p><br></p><p>• Knowledge of shipping functions and related tasks</p><p><br></p><p>• Excellent communication and interpersonal skills</p><p><br></p><p>• Ability to multitask and prioritize work</p><p><br></p><p>• Strong attention to detail</p><p><br></p><p>• Ability to work well in a team environment.</p>
<p>We are looking for a welcoming and friendly Receptionist to join our team on a contract basis in Wilton Manors, Florida. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. This position offers an excellent opportunity to utilize your organizational and communication skills while contributing to daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them in navigating the office or connecting with the appropriate staff.</p><p>• Answer and manage a multi-line phone system efficiently, directing calls to the correct departments.</p><p>• Handle incoming calls with a focus on quality service, ensuring inquiries are resolved or redirected appropriately.</p><p>• Maintain the reception area, keeping it organized and presentable at all times.</p><p>• Provide accurate information regarding office services and address general questions from the public.</p><p>• Schedule appointments and coordinate meeting logistics as needed.</p><p>• Manage mail distribution and oversee incoming and outgoing correspondence.</p><p>• Assist with basic administrative tasks to support office staff and operations.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 10 lines.</p><p>• Ensure confidentiality and security of sensitive information while performing receptionist duties.</p>
<p>We are looking for a detail-oriented Office Administrator to oversee daily operations, bookkeeping and administrative tasks in our West Palm Beach, Florida office. This role requires a strong background in bookkeeping, payroll, and office administration, along with excellent organizational and multitasking abilities. The ideal candidate will play a key role in ensuring smooth office functions and supporting various business processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable, including processing invoices and performing bank deposit runs.</p><p>• Coordinate biweekly payroll processes, ensuring compliance with tax regulations and managing deductions such as 401K contributions and child support.</p><p>• Handle monthly customer billing and ensure timely distribution of invoices.</p><p>• Oversee timesheet administration and review submissions every Monday.</p><p>• Facilitate electronic filing of documents, including proposals, tax records, equipment lists, fleet information, and insurance policies.</p><p>• Administer new project setup, including creating folders, updating job lists, and managing pay requisitions.</p><p>• Organize supply orders and maintain inventory for office needs.</p><p>• Manage insurance renewals for corporate and vehicle policies, as well as certificates of insurance for customers.</p><p>• Arrange travel accommodations for crew members as required.</p><p>• Support new employee administration processes, including onboarding and documentation.</p>
<p>We are seeking a detail-oriented professional to join a real estate school on a contract basis in Aventura, Florida. This is a part-time position (20 hours per week) paying $20 per hour, supporting daily front desk and administrative operations while assisting students. The ideal candidate is bilingual in English and Spanish and comfortable using Microsoft Office applications.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Front desk coverage</li><li>Check-in students and manage class rosters</li><li>Fingerprinting students</li><li>General administrative support</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to daily operations and ensure seamless administrative support. The role involves a variety of tasks requiring strong communication, organizational, and multitasking skills.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.<br>• Handle inbound calls and respond to email correspondence in a courteous and efficient manner.<br>• Perform data entry and ensure accurate record-keeping.<br>• Organize and maintain physical and electronic filing systems.<br>• Take detailed notes during meetings and distribute summaries as needed.<br>• Coordinate internal and external meetings, ensuring all logistics are arranged.<br>• Provide receptionist support by greeting visitors and directing them appropriately.<br>• Communicate effectively with team members and clients to address administrative needs.<br>• Prepare and distribute reports, documents, and other materials as required.<br>• Assist in streamlining office procedures to improve efficiency.
We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success.<br><br>Responsibilities:<br>• Oversee daily administrative operations and maintain accurate internal records.<br>• File monthly state tax forms and ensure compliance with local regulations.<br>• Coordinate employee onboarding and offboarding processes, including documentation and benefits administration.<br>• Manage personnel files and maintain compliance with company policies.<br>• Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation.<br>• Perform basic bookkeeping tasks using QuickBooks to support financial operations.<br>• Maintain digital workflows and records using Google Workspace tools.<br>• Support equity management and cap table administration using Carta.<br>• Liaise with external vendors, accountants, and service providers to ensure smooth operations.
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
<p>We are seeking a detail-oriented Administrative Assistant to join our team on a contract basis in North Miami Beach, Florida. This is a part-time position (20 hours per week) supporting daily front desk and administrative operations. The ideal candidate is highly organized, bilingual in Spanish, and comfortable using Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors at the front desk, ensuring a positive and welcoming experience</li><li>Manage daily check-ins and prepare rosters for students attending classes</li><li>Perform fingerprinting services for students as required</li><li>Handle incoming and outgoing phone calls while providing excellent customer service</li><li>Schedule appointments and maintain accurate booking records</li><li>Coordinate email correspondence with students and staff</li><li>Enter and update data in the system accurately and efficiently</li><li>Use Microsoft Office tools (Word, Excel, Outlook) to complete administrative tasks</li><li>Provide general office and administrative support to the team as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract position offering a dynamic opportunity to support property management operations and assist homeowners with various inquiries. Ideal candidates will possess strong organizational skills and the ability to handle multiple administrative tasks efficiently.<br><br>Responsibilities:<br>• Respond to homeowner inquiries and provide accurate information related to property management functions.<br>• Perform word processing and data entry tasks to maintain organized records.<br>• Prepare, edit, and distribute correspondence with attention to detail as required.<br>• Operate a multi-line phone system to manage incoming calls and direct them appropriately.<br>• Scan and organize documents to ensure easy access and secure storage.<br>• Assist with additional administrative duties as assigned to support the team.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.<br>• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.<br>• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.<br>• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.<br>• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.<br>• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.<br>• Assist with month-end closing procedures and support general ledger maintenance.<br>• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.<br>• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
We are looking for a dedicated Full Charge Bookkeeper to join our team in Boca Raton, Florida. This contract-to-permanent position is ideal for someone with strong organizational skills and a passion for managing financial processes. The role offers a steady part-time schedule and the opportunity to work closely with a small group.<br><br>Responsibilities:<br>• Prepare and record journal entries to ensure accurate financial tracking.<br>• Generate and analyze financial statements, including balance sheets and income statements.<br>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.<br>• Conduct bank reconciliations to maintain accurate records.<br>• Handle intercompany transfers and ensure proper allocation of funds.<br>• Utilize bookkeeping software, such as Rent Manager, to streamline financial operations.<br>• Maintain double-entry accounting systems to ensure precise bookkeeping.<br>• Collaborate with a small group to support day-to-day operations.<br>• Use Microsoft Excel and Word to create reports and manage documentation.<br>• Assist with the transition as a team member retires, ensuring continuity in financial processes.
We are looking for a detail-oriented Administrative Assistant to join our team in Cooper City, Florida. This is a contract position requiring on-site presence during standard banking hours from 8 AM to 5 PM. The ideal candidate will excel at managing administrative tasks and supporting financial document processes while maintaining high levels of organization and attention to detail.<br><br>Responsibilities:<br>• Organize and scan documents to ensure accurate and efficient file management.<br>• Coordinate the retrieval and request of financial documents, including tax returns, balance sheets, profit and loss statements, and bank statements.<br>• Conduct outreach to members as needed to support administrative processes.<br>• Track and follow up on post-loan closing requirements, such as recorded documents.<br>• Utilize third-party vendor portals to upload and retrieve necessary files.<br>• Support daily administrative operations to ensure seamless workflow.<br>• Respond to inbound calls and provide thorough assistance to inquiries.<br>• Maintain accurate data entry and document records for financial and lending activities.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.
