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8 results for Office Specialist in West Palm Beach, FL

Office Coordinator

West Palm Beach, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Coordinator to support daily operations for a Financial Services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative support in a part-time, on-site setting Tuesday through Thursday. The role will focus on office coordination, meeting and event support, mail and shipping activities, and assisting staff and leadership with day-to-day administrative needs. Responsibilities: • Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence. • Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues. • Prepare desks and materials for new hires, including workstation setup and welcome items. • Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics. • Support executives and team members with hospitality needs, including beverage service and dining reservations when needed. • Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly. • Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination. • Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission. • Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership. • Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned.
2026-07-09T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Legal Assistant

Palm Beach Gardens, FL
remote
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support litigation-related administrative work for a Contract position based in Palm Beach Gardens, Florida. This role is well suited for someone who is comfortable working remotely for 5 to 6 hours per day and can keep legal calendars organized while coordinating time-sensitive events. The ideal candidate will bring hands-on experience with Clio and a strong understanding of court filing procedures, scheduling practices, and document preparation. Responsibilities: • Coordinate hearings, mediations, and depositions by working with courts, counsel, and other parties to secure dates and confirm logistics. • Maintain and update case calendars in Clio to ensure deadlines, appearances, and scheduled events are accurately tracked. • Prepare notices related to scheduled legal proceedings and ensure documents are completed with accuracy and proper formatting. • File court documents electronically in accordance with applicable court rules and submission requirements. • Support litigation matters through organized handling of case activity, deadlines, and follow-up communications. • Review scheduling details and filing information carefully to reduce errors and avoid missed deadlines.
2026-07-06T00:00:00Z

Title Clerk

Delray Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Title Clerk to support property title and closing activities for a Contract position based in Delray Beach, Florida. This role is ideal for someone who can evaluate records quickly, make sound judgments with confidence, and stay highly focused while managing document-heavy work. The successful candidate will help ensure title information is accurate, complete, and ready for closing through careful research and document review. Responsibilities: • Examine property and ownership records to confirm accuracy and identify issues that may affect title status. • Perform title searches using available databases and public records to gather relevant ownership and lien information. • Prepare, organize, and review closing packages and related documentation to support timely transactions. • Clear title concerns by identifying missing information, resolving discrepancies, and following up on outstanding items. • Create and update preliminary title reports with accurate findings from research and record analysis. • Scan, file, and maintain documents in an orderly manner so records remain accessible and complete. • Communicate findings and document needs clearly to internal stakeholders involved in title and closing processes.
2026-07-10T00:00:00Z

Legal Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for an experienced Legal Executive/Administrative Assistant to provide high-level support to a team of five attorneys in Delray Beach, Florida. This Contract to permanent opportunity is ideal for an administrative assistant with significant experience who excels at coordinating complex calendars, managing appointments, and maintaining an organized office environment. The role also offers occasional front-desk and office support coverage, making flexibility and professionalism essential to success. Responsibilities:• Coordinate and manage daily calendars for five attorneys, ensuring meetings, appointments, and legal-related scheduling needs are handled accurately and efficiently.• Arrange appointments, depositions, and other time-sensitive commitments while anticipating conflicts and adjusting schedules as priorities change.• Serve as a dependable administrative partner by tracking important dates, confirming logistics, and keeping attorney schedules well organized.• Provide backup coverage for reception duties, including answering inbound calls and directing inquiries in a detail-oriented manner.• Assist with general office support tasks as needed to help maintain smooth day-to-day operations.• Communicate clearly with attorneys, internal staff, and external contacts to support scheduling and administrative needs.• Maintain confidentiality and professionalism when handling legal calendars, communications, and sensitive information.
2026-06-30T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-10T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-10T00:00:00Z

Administrative Assistant

Palm Beach Gardens, FL
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a hospitality-focused environment in Florida. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, assisting callers and visitors effectively, and handling a variety of clerical tasks with accuracy. The role offers the opportunity to contribute to an efficient front office by managing communications, maintaining records, and supporting administrative priorities across the team. Responsibilities: • Manage incoming calls, direct inquiries to the appropriate contacts, and provide courteous front-line support to guests, clients, and internal team members. • Perform a range of administrative tasks such as preparing documents, organizing files, scheduling activities, and maintaining office records. • Enter and update information in company systems with a high level of accuracy while ensuring documentation remains current and accessible. • Welcome visitors and support reception coverage by creating an organized and welcoming front-desk experience. • Assist with day-to-day office coordination to help maintain smooth operations across administrative functions. • Monitor routine clerical needs, including handling correspondence, tracking information, and supporting general office requests. • Help maintain orderly records and administrative processes to improve efficiency and consistency within the office.
2026-07-09T00:00:00Z