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9 results for Office Specialist in West Palm Beach, FL

Legal Assistant

Stuart, FL
onsite
Temporary to Hire
17.4135 - 20 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a legal team in Stuart, Florida within a medical malpractice and nursing home negligence practice. This contract position offers the opportunity to support case activity from file maintenance through closing while assisting a fast-paced office with critical administrative and legal support. The ideal candidate brings prior experience in a legal environment, strong organizational skills, and the ability to manage deadlines with accuracy and professionalism. Responsibilities: • Support two paralegals with daily case coordination, document handling, and administrative legal tasks. • Prepare and submit court filings through electronic filing systems while ensuring compliance with procedural requirements. • Maintain attorney and case calendars by tracking deadlines, hearings, and other important dates. • Organize, update, and manage legal files to keep case materials accurate, complete, and easy to access. • Assist with closing case files, including compiling final documentation and confirming all required materials are complete. • Help coordinate and process lien-related documentation and follow-up activities as part of case resolution. • Review records and correspondence for completeness and route information to the appropriate team members in a timely manner. • Provide general office and case support for matters involving medical malpractice and negligence claims.
2026-06-03T00:00:00Z

Legal Assistant/Paralegal

Fort Lauderdale, FL
onsite
Temporary / Contract
19.7885 - 22 USD / Hourly
We are looking for a Legal Assistant/Paralegal to support a plaintiff-side personal injury practice in Fort Lauderdale, Florida. This is a Contract position for a detail-oriented candidate who can manage case documentation, coordinate litigation support tasks, and keep deadlines on track in an in-office setting. The ideal candidate will be comfortable preparing discovery materials, organizing records for production, and assisting with court-related filings while maintaining accuracy throughout the case lifecycle. Responsibilities: • Prepare, review, and organize discovery materials for plaintiff personal injury matters, including interrogatories and document production packets. • Draft and assemble responses to written discovery requests while ensuring supporting records are complete and properly tracked. • Coordinate electronic filing of legal documents with courts and confirm submissions meet formatting and timing requirements. • Maintain calendars for case deadlines, hearings, and litigation milestones to help the legal team stay ahead of scheduling needs. • Manage physical and electronic case files, keeping pleadings, correspondence, and evidence organized and easy to retrieve. • Work closely with attorneys and staff to gather medical records, supporting documents, and other materials needed for active cases.
2026-06-04T00:00:00Z

Title Clerk

Fort Lauderdale, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for a highly organized and service-driven individual with strong attention to detail to support real estate title transactions in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a deadline-oriented setting and can keep multiple files moving efficiently from opening through final completion. You will work closely with clients and transaction partners to help ensure a smooth closing experience while maintaining accurate records and consistent communication. Responsibilities: • Manage title and closing files from initial intake through post-closing completion, keeping documentation accurate and up to date. • Request and follow up on payoffs, estoppel letters, lien searches, recording packages, and other items needed to move transactions forward. • Communicate with lenders, real estate agents, attorneys, buyers, sellers, and association representatives to coordinate file progress and resolve outstanding matters. • Review title commitments and related documentation, then assist in addressing conditions or issues that could delay closing. • Support post-closing activities by handling disbursements, submitting documents for recording, and monitoring final file completion. • Track deadlines and recording status to help ensure each transaction is finalized correctly and within expected timeframes. • Provide scheduling assistance, client updates, and general administrative support to maintain an efficient office workflow. • Maintain well-organized digital records and transaction files to support compliance, accuracy, and easy retrieval of information.
2026-05-14T00:00:00Z

Title Clerk

Delray Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Title Clerk to support a client of ours in Delray Beach, Florida. This Long-term Contract position is ideal for someone who can evaluate records efficiently, make sound decisions with confidence, and maintain strong concentration in a fast-paced environment. The role focuses on researching title information, organizing documentation, and helping ensure closing files are accurate and complete. Candidates who bring a practical mindset and experience with title-related documentation will be well suited for this opportunity. Responsibilities:• Examine records to confirm details, legal descriptions, and other key information.• Perform research using available databases and public records to identify issues that may affect a transaction.• Assemble, review, and organize closing packages to help ensure documents are complete and ready for processing.• Evaluate preliminary information and flag discrepancies, missing items, or conditions that require follow-up.• Scan, file, and maintain title documents in an orderly manner so records remain accurate and accessible.
2026-06-05T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a mix of front-desk interaction, phone coverage, and clerical support. The ideal candidate will help keep administrative workflows running smoothly by managing information accurately and providing attentive assistance to internal teams and visitors. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining an organized office environment. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages promptly. • Perform data entry tasks with close attention to accuracy, completeness, and timeliness. • Assist with day-to-day administrative activities such as filing, document handling, and general office coordination. • Maintain organized records and ensure information is easy to access for staff when needed. • Support team members with clerical requests to help office operations stay efficient and well-coordinated.
2026-06-05T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys being the first point of contact, keeps work organized in a fast-paced setting, and communicates effectively. The right candidate will balance front-desk responsibilities, phone coverage, and routine administrative support while delivering a positive experience for visitors and callers. Responsibilities: • Welcome visitors and create a detail-oriented, friendly front-office experience for guests and staff. • Manage a multi-line phone system by answering incoming calls promptly, directing inquiries, and taking accurate messages when needed. • Provide day-to-day administrative assistance such as handling correspondence, organizing documents, and supporting general office workflow. • Sort and distribute incoming mail to the appropriate team members in a timely manner. • Maintain orderly reception and common office areas to reflect a well-organized business environment. • Coordinate multiple tasks throughout the day while adjusting priorities to meet office needs. • Use Microsoft Office applications to prepare documents, update records, and support routine reporting or communication needs.
2026-06-04T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
We are seeking a detail-oriented Construction Administrator to support construction projects by coordinating documentation, tracking project progress, managing communications, and assisting with contract and compliance processes. This role works closely with project managers, subcontractors, vendors, and clients to help ensure projects are completed on time, within budget, and in accordance with company standards.Key Responsibilities<ul><li>Provide administrative support to construction project teams throughout the project lifecycle</li><li>Prepare, organize, and maintain project files, contracts, submittals, RFIs, change orders, and closeout documents</li><li>Track project schedules, deadlines, permits, insurance certificates, and compliance requirements</li><li>Coordinate communication between project managers, field staff, subcontractors, suppliers, and clients</li><li>Assist with meeting scheduling, agenda preparation, and distribution of meeting notes</li><li>Monitor document control processes to ensure accuracy, completeness, and timely updates</li><li>Support bid administration, vendor onboarding, and subcontractor documentation collection</li><li>Maintain logs for submittals, change orders, delays, and other project activities</li><li>Help prepare reports on project status, costs, and administrative milestones</li><li>Ensure confidential and sensitive information is handled appropriately</li></ul>
2026-06-08T00:00:00Z

Executive Assistant

Deerfield Beach, FL
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Deerfield Beach, Florida. This role is ideal for someone who thrives in a fast-moving business setting and can manage shifting priorities with sound judgment, professionalism, and discretion. The position plays an important part in keeping executive operations organized, supporting transaction-related coordination, and ensuring day-to-day activities run efficiently. Responsibilities: • Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives. • Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place. • Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time. • Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence. • Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements. • Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness. • Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders. • Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters. • Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity.
2026-05-21T00:00:00Z