5 Results for Office Specialist Jobs in West Palm Beach, FL

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Administrative Assistant

Hollywood, Florida
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hollywood, Florida. This Long-term Contract opportunity is ideal for someone who is organized, eager to learn, and committed to maintaining a consistent and punctual work routine. The position offers training for key tasks and provides the chance to grow into a longer-term role based on performance. Responsibilities: • Manage digital records by scanning paperwork and uploading files accurately into company systems. • Coordinate the purchase of office or project materials to help keep operations running smoothly. • Arrange inspection appointments and maintain scheduling details to support project timelines. • Prepare and submit online permit applications for building-related activities with close attention to deadlines and accuracy. • Monitor receipts and organize expense documentation for easy tracking and reference. • Provide general administrative support, including data entry, front desk coverage, and assistance with inbound calls when needed.
2026-09-30T00:00:00Z

Administrative Assistant

Jupiter, Florida
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to join an organized office in Jupiter, Florida on a Contract to Permanent basis. This role supports daily office operations in a fully onsite environment and is well suited for someone who enjoys keeping workflows organized, welcoming visitors, and ensuring the workplace runs smoothly. The position offers the opportunity to contribute across administrative, front desk, and office coordination functions while building long-term potential with the team. Responsibilities: • Coordinate everyday office support activities, helping maintain an organized, efficient, and well-run workplace environment. • Manage incoming mail, package distribution, and other front-office administrative tasks to keep communication and deliveries on track. • Order and replenish office supplies, snacks, and other workplace essentials based on team needs and inventory levels. • Serve as a point of contact at the front desk by answering inbound calls, greeting guests, and directing inquiries appropriately. • Track facility-related concerns and work with property management or vendors to help resolve office and furniture issues promptly. • Perform data entry and maintain administrative records with accuracy and attention to detail. • Assist with general office organization, scheduling support, and other clerical duties that contribute to smooth daily operations.
2026-09-28T00:00:00Z

Administrative Assistant

Delray Beach, Florida
onsite
Permanent / Full Time
19 - 20 USD / Hourly
We are seeking a detail-oriented and customer-focused Administrative Assistant to join a growing team. This role is responsible for supporting clients, business partners, and customers by providing timely updates, resolving documentation-related issues, and ensuring transactions are processed accurately and efficiently.This is a fast-paced environment that requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while delivering outstanding customer service. Responsibilities<ul><li>Handle inbound and outbound customer communications via phone, email, and other channels.</li><li>Provide status updates and respond to inquiries regarding client accounts and documentation.</li><li>Research and resolve account discrepancies and documentation issues.</li><li>Process and review incoming electronic and physical documents for accuracy and completeness.</li><li>Maintain accurate records and update account information within internal systems.</li><li>Schedule and perform follow-up activities to ensure timely account resolution.</li><li>Collaborate with internal departments and external partners to obtain required information and documentation.</li><li>Review and submit account approvals in accordance with established procedures.</li><li>Deliver a high level of customer service while managing a high-volume workload.</li></ul>
2026-09-23T00:00:00Z

Administrative Assistant

Pompano Beach, Iowa
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This opportunity is ideal for someone who is comfortable managing inventory-related records, handling data entry tasks, and using standard office software with accuracy and consistency. The role offers a steady Monday through Friday schedule, with occasional weekend support as needed. Responsibilities: • Maintain and update paper inventory records with a high level of accuracy using internal tracking tools and spreadsheets. • Enter, review, and organize operational data to help keep office and inventory information current. • Support front-office activities by assisting with general administrative tasks and day-to-day office coordination. • Answer incoming calls professionally and direct inquiries to the appropriate team members when needed. • Prepare, edit, and manage documents using Microsoft Word, Excel, and other standard office applications. • Help ensure inventory-related information is properly documented and easily accessible for business use. • Provide receptionist-style support, including greeting visitors and assisting with routine office communication. • Offer additional coverage outside the regular schedule on an occasional weekend basis when business needs require it.
2026-10-01T00:00:00Z

Administrative Assistant

Pompano Beach, Florida
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a position based in Pompano Beach, Florida. This role is ideal for someone who can manage a busy front office environment, respond professionally to customer needs, and keep administrative tasks organized and accurate. The position offers an opportunity to contribute to a construction-focused team while handling communications, documentation, and scheduling with a proactive approach. Responsibilities:• Manage incoming phone calls and greet customers professionally, ensuring inquiries are directed and resolved efficiently.• Maintain organized digital and paper filing systems to support smooth day-to-day office operations.• Enter, update, and verify information in internal records with a high level of accuracy and attention to detail.• Assist with general administrative support, including document preparation, correspondence, and routine office coordination.• Respond to customer questions in a courteous and timely manner while maintaining strong service standards in a high-volume setting.• Support office workflows by identifying priorities, following through on tasks, and taking initiative when issues arise.• Coordinate administrative activities within a construction-related environment, helping keep projects and service requests properly documented.• Use office software such as Microsoft Word to prepare reports, forms, and other business documents.
2026-10-01T00:00:00Z

5 results for Office Specialist in West Palm Beach, FL