Add your latest resume to match with open positions.

8 results for Office Specialist in West Palm Beach, FL

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes. Responsibilities:• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.
2026-06-25T00:00:00Z

Legal Assistant

Palm Beach Gardens, FL
remote
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support litigation-related administrative work for a Contract position based in Palm Beach Gardens, Florida. This role is well suited for someone who is comfortable working remotely for 5 to 6 hours per day and can keep legal calendars organized while coordinating time-sensitive events. The ideal candidate will bring hands-on experience with Clio and a strong understanding of court filing procedures, scheduling practices, and document preparation. Responsibilities: • Coordinate hearings, mediations, and depositions by working with courts, counsel, and other parties to secure dates and confirm logistics. • Maintain and update case calendars in Clio to ensure deadlines, appearances, and scheduled events are accurately tracked. • Prepare notices related to scheduled legal proceedings and ensure documents are completed with accuracy and proper formatting. • File court documents electronically in accordance with applicable court rules and submission requirements. • Support litigation matters through organized handling of case activity, deadlines, and follow-up communications. • Review scheduling details and filing information carefully to reduce errors and avoid missed deadlines.
2026-07-06T00:00:00Z

Title Clerk

Delray Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Title Clerk to support property title and closing activities for a Contract position based in Delray Beach, Florida. This role is ideal for someone who can evaluate records quickly, make sound judgments with confidence, and stay highly focused while managing document-heavy work. The successful candidate will help ensure title information is accurate, complete, and ready for closing through careful research and document review. Responsibilities: • Examine property and ownership records to confirm accuracy and identify issues that may affect title status. • Perform title searches using available databases and public records to gather relevant ownership and lien information. • Prepare, organize, and review closing packages and related documentation to support timely transactions. • Clear title concerns by identifying missing information, resolving discrepancies, and following up on outstanding items. • Create and update preliminary title reports with accurate findings from research and record analysis. • Scan, file, and maintain documents in an orderly manner so records remain accessible and complete. • Communicate findings and document needs clearly to internal stakeholders involved in title and closing processes.
2026-07-07T00:00:00Z

Legal Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for an experienced Legal Executive/Administrative Assistant to provide high-level support to a team of five attorneys in Delray Beach, Florida. This Contract to permanent opportunity is ideal for an administrative assistant with significant experience who excels at coordinating complex calendars, managing appointments, and maintaining an organized office environment. The role also offers occasional front-desk and office support coverage, making flexibility and professionalism essential to success. Responsibilities:• Coordinate and manage daily calendars for five attorneys, ensuring meetings, appointments, and legal-related scheduling needs are handled accurately and efficiently.• Arrange appointments, depositions, and other time-sensitive commitments while anticipating conflicts and adjusting schedules as priorities change.• Serve as a dependable administrative partner by tracking important dates, confirming logistics, and keeping attorney schedules well organized.• Provide backup coverage for reception duties, including answering inbound calls and directing inquiries in a detail-oriented manner.• Assist with general office support tasks as needed to help maintain smooth day-to-day operations.• Communicate clearly with attorneys, internal staff, and external contacts to support scheduling and administrative needs.• Maintain confidentiality and professionalism when handling legal calendars, communications, and sensitive information.
2026-06-30T00:00:00Z

Administrative Assistant

Margate, FL
onsite
Temporary / Contract
18 - 19.8 USD / Hourly
We are looking for an organized Administrative Assistant to support daily departmental operations for a government office in Margate, Florida. This Long-term Contract position focuses on preparing business documents, coordinating records, and helping maintain smooth administrative workflows across the assigned unit. The role also works closely with leadership to track budgets, process routine administrative items, and ensure information is accurate, complete, and properly communicated. Responsibilities: • Prepare letters, memoranda, reports, claim documents, requisitions, supply requests, and other administrative materials needed by the department. • Maintain filing systems and official records, ensuring documents are organized, accessible, and updated in accordance with unit needs. • Review incoming reports, applications, and related paperwork for completeness and accuracy, then share information with appropriate staff when needed. • Track purchasing activity and compile budget-related information for departmental orders and division-level needs. • Support the Department Head during periods when the Office Manager is unavailable and help manage priority administrative tasks. • Use office software and standard business equipment to create forms, enter information, transcribe content, and complete assigned clerical work. • Coordinate administrative processing for invoices, bonds, orders, and public notices while working independently with supervisors. • Provide additional office support and assist with emergency response-related duties as required by the department.
2026-07-06T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-06T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily office operations for a growing infrastructure contractor in Pompano Beach, Florida. This Long-term Contract position is ideal for someone who works independently, stays organized in a fast-paced setting, and enjoys balancing a variety of administrative and clerical tasks. The role offers an excellent opportunity to contribute to a dynamic team while building experience with a company that values reliability, accuracy, and attention to detail. Responsibilities: • Process and reconcile company credit card statements, ensuring records are accurate and submitted on time. • Review incoming mail, sort materials appropriately, and direct items to the correct departments or team members. • Monitor office supply levels, place orders as needed, and help maintain an organized and well-stocked workplace. • Prepare, file, and maintain business documents in alignment with internal recordkeeping standards. • Answer inbound calls, greet visitors courteously, and provide general front office support as needed. • Perform data entry and update administrative records with a high level of accuracy and attention to detail. • Assist the controller and broader team with day-to-day administrative tasks and additional support duties as priorities shift.
2026-07-07T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-07T00:00:00Z