13 Results for Project Assistant Jobs in Walnut Creek, CA

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Research Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Research Assistant will provide direct support to a scientist with visual impairments in the CIS Labs environment. This role involves reading and interpreting advanced mathematical content aloud, assisting with drafting and typing documents, supporting manuscript preparation in LaTeX, and providing general administrative assistance. Key Responsibilities<ul><li>Read research papers and other technical materials to the scientist.</li><li>Assist with detailed editing of research manuscripts in LaTeX, including:</li><li>Locating specific sections of LaTeX files based on instruction</li><li>Rearranging mathematical formulas and expressions to fit within document margins</li><li>Adjusting spacing and formatting to meet specified page limits</li><li>Provide mobility assistance to the scientist within the office, as needed.</li><li>Support the CIS Labs Administrative Assistant with expense reports and related administrative tasks, as needed.</li><li>Perform additional administrative and office support duties as assigned.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T00:00:00Z

Program Coordinator

Menlo Park, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service. Responsibilities: • Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed. • Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams. • Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed. • Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences. • Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes. • Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight. • Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives. • Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
2026-10-30T00:00:00Z

Accounting Assistant

San Leandro, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Our team is seeking an early-career Accounting Assistant to join our growing company in San Leandro. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.Key Responsibilities:<ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul>
2026-10-27T00:00:00Z

Accounting Assistant

St. Helena, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Accounting Assistant to join a winery-focused organization in St. Helena, California on a Contract basis. This role is suited for an accounting specialist who brings strong technical knowledge, careful attention to detail, and the ability to support multiple financial processes in a busy environment. The position will contribute to day-to-day accounting operations while partnering with cross-functional teams to maintain accurate records, resolve discrepancies, and improve efficiency across core accounting activities. Responsibilities: • Reconcile bank activity, intercompany accounts, and key balance sheet accounts as part of the monthly close process. • Oversee accounts payable workflows by managing invoice intake, assigning general ledger coding, validating supporting details, and coordinating vendor setup activities. • Record and reconcile outgoing payments, confirm transaction accuracy, and investigate issues that affect timely settlement. • Prepare payroll-related journal entries, review payroll balances and liabilities, and work with payroll partners to address account variances. • Examine employee reimbursements and corporate card transactions to confirm documentation, approvals, and accurate expense classification. • Support cost accounting efforts through analysis, costing entries, and collaboration on inventory-related financial reporting. • Compare inventory records to general ledger balances, research inconsistencies, and coordinate with operations and accounting teams to resolve differences. • Create and post journal entries while ensuring compliance with accounting standards and internal controls. • Assist with ERP-related activities such as data review, process refinement, and user testing, and contribute to additional accounting projects as needed.
2026-11-02T00:00:00Z

Accounting Assistant

Mountain View, CA
remote
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-focused Accounting Assistant to join our team in Mountain View, California on a Contract basis. In this role, you will support day-to-day accounting activities by helping maintain accurate financial records, resolve outstanding items, and keep invoice and expense processes moving efficiently. This opportunity is well suited for someone who can step into a fast-paced environment, manage multiple follow-ups, and deliver reliable administrative and accounting support. Responsibilities: • Process vendor invoices in accounting systems, ensuring entries are complete, properly documented, and coded accurately. • Review submitted invoices and expense materials to identify missing details, approval gaps, duplicate charges, or other inconsistencies that require follow-up. • Reconcile credit card activity by matching transactions to receipts and researching items that do not align with supporting records. • Communicate with project managers and employees to obtain approvals, receipts, project details, and other outstanding information needed for accounting workflows. • Support billing and project accounting tasks by verifying customer and project data and organizing documentation required for accurate invoicing. • Maintain orderly electronic financial files and track pending items, unresolved questions, and outstanding requests to help reduce processing backlogs. • Provide regular updates to the accounting lead on completed work, open issues, and items that need further review or escalation. • Assist with general accounting data entry, administrative support, and other finance-related tasks as assigned.
2026-10-30T00:00:00Z

Construction Project Coordinator

Santa Clara, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
The Project Coordinator will be responsible for supporting and coordinating projects across multiple departments, ensuring smooth day-to-day operations and timely delivery of project milestones. This role requires a detail-oriented professional with excellent organizational and communication skills, a proactive mindset, and a proven ability to keep cross-functional teams aligned and on track. The ideal candidate thrives in a fast-paced environment and is passionate about keeping projects running efficiently from start to finish. Key Responsibilities Coordinate and support the planning and execution of multiple concurrent projects, ensuring tasks, timelines, and deliverables remain on track. Develop and maintain detailed project schedules, action item logs, and status reports for internal teams and stakeholders. Serve as a central point of contact for project communications, facilitating information flow between team members, departments, and leadership. Schedule and coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items. Track project progress against milestones and proactively flag delays, risks, or resource conflicts to project leadership. Assist with budget tracking and expense reporting to support project financial management. Maintain organized project documentation, files, and records using company tools and systems. Support vendor and contractor coordination, including purchase order tracking and delivery follow-ups. Contribute to the development and improvement of project coordination processes and templates.
2026-11-04T00:00:00Z

Legal Assitant

San Jose, CA
onsite
Temporary / Contract
25 - 45 USD / Hourly
Responsibilities:<ul><li>Manage attorney calendars, deadlines, and scheduling</li><li>Prepare, revise, and format legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Maintain case files and document management systems</li><li>Coordinate client communications and meetings</li><li>Assist with discovery, trial preparation, and administrative tasks</li><li>Track deadlines and ensure compliance with court rules</li></ul>
2026-10-30T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes. Responsibilities: • Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support. • Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness. • Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases. • Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress. • Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial. • Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance. • Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
2026-10-04T00:00:00Z

13 results for Project Assistant in Walnut Creek, CA