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554 results for Office Coordinator in Usa
- Baltimore, MD
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a detail-oriented Office Services Support Clerk to provide administrative and document support for a local government office in Baltimore, Maryland. This position is ideal for someone who is organized, dependable, and comfortable handling scanning, records preparation, and routine clerical work in a structured office setting. The person in this role will support daily office services activities while helping maintain accurate file organization, document security, and efficient records handling.</p><p><br></p><p>Responsibilities:</p><p>• Operate computer-based scanning tools and standard Microsoft Office applications to complete day-to-day office support tasks.</p><p>• Organize documents for digital capture, ensuring files are sorted, labeled, and ready for scanning and archiving.</p><p>• Build and update Excel trackers to support file indexing, record lookup, and inventory accuracy.</p><p>• Process scanned materials according to established retention guidelines, including proper recycling or disposal when authorized.</p><p>• Safeguard sensitive records by handling documents with discretion and following confidentiality expectations at all times.</p><p>• Communicate professionally with coworkers, managers, and members of the public to support smooth office operations.</p><p>• Carry out general clerical duties such as filing, document handling, and other administrative assignments as needed.</p><p>• Follow detailed instructions and established procedures while working independently and contributing to team priorities.</p>
- 2026-11-12T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 17 - 23 USD / Hourly
- <p>Looking for a part-time opportunity where organization and reliability make a real difference? A growing San Marcos business is seeking a friendly, detail-oriented Office Assistant to help keep daily office operations on track. This position is ideal for someone who enjoys a variety of administrative tasks, can work independently, and wants a consistent part-time schedule in a professional environment.</p><p><strong>What You’ll Do:</strong></p><ul><li>Answer incoming calls, greet visitors, and direct inquiries to the appropriate team members.</li><li>Organize incoming mail, packages, and document deliveries.</li><li>Scan, file, and maintain accurate electronic and paper records.</li><li>Enter information into spreadsheets and internal systems.</li><li>Monitor office supplies and coordinate replenishment orders.</li><li>Assist with scheduling meetings and maintaining shared calendars.</li><li>Prepare basic correspondence, labels, and internal documents.</li><li>Support invoice processing and route paperwork for approval.</li><li>Keep common areas and reception spaces organized.</li><li>Provide general administrative assistance to the team as needed.</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.</p><p>• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.</p><p>• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.</p><p>• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.</p><p>• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.</p><p>• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.</p><p>• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.</p><p>• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**</p>
- 2026-11-10T00:00:00Z
- Norwalk, CT
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are looking for a Workplace Experience Coordinator to support daily front desk and office services operations in Norwalk, CT. This is a fully onsite contract position that offers the chance to build hands-on experience in workplace services within a busy corporate setting. The person in this role will help create a welcoming environment for employees, visitors, and vendors while coordinating essential administrative, mail, print, and meeting space support. This opportunity is well suited for someone who is organized, detail-oriented, and comfortable balancing multiple priorities throughout the day.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, guests, and external partners at the front desk and provide a welcoming first point of contact.</p><p>• Coordinate meeting room bookings and help maintain organized scheduling for shared workplace spaces.</p><p>• Handle daily incoming and outgoing mail activities, ensuring timely distribution and shipment processing.</p><p>• Assist with print requests by preparing business materials such as presentations, booklets, and other office documents.</p><p>• Monitor pantry and common area supplies and replenish items to keep shared spaces ready for use.</p><p>• Provide basic support in conference rooms and audiovisual spaces to help meetings run smoothly.</p><p>• Contribute to general workplace operations and office services tasks as needed throughout the site.</p><p>• Foster a positive on-site experience by responding to requests with a customer-focused and service-oriented approach.</p>
- 2026-11-11T00:00:00Z
- Louisville, TN
- onsite
- Temporary / Contract
- 23.75 - 25 USD / Hourly
- We are looking for a Workplace Experience Coordinator to support daily front-of-house operations at a secure client site in Louisville, Tennessee. This Contract position is ideal for someone who enjoys creating a welcoming environment while maintaining strong site security and smooth workplace services. The role combines reception support, visitor coordination, and onsite hospitality tasks to help employees and guests have an organized and welcoming experience.<br><br>Responsibilities:<br>• Manage the front desk by greeting visitors, answering incoming calls, and directing inquiries to the appropriate contacts.<br>• Monitor site entry procedures and help ensure guests and vendors follow established access guidelines within authorized areas only.<br>• Provide day-to-day pantry support by keeping shared spaces stocked, orderly, and ready for use.<br>• Prepare meeting areas before scheduled events and restore rooms afterward so spaces remain presentable and functional.<br>• Coordinate catering setup and cleanup for onsite meetings and workplace events.<br>• Support workplace operations at a smaller, security-conscious delivery center with consistent attention to detail and service standards.<br>• Respond to general administrative and reception needs to help maintain efficient daily site coverage.
- 2026-10-26T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 27 USD / Hourly
- <p>We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.</p><p>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.</p><p>• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.</p><p>• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.</p><p>• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.</p><p>• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.</p><p>• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.</p>
- 2026-10-29T00:00:00Z
- Franklin, MA
- onsite
- Permanent / Full Time
- 50000 - 54000 USD / Yearly
- <p>We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. </p><p><br></p><p>Responsibilities:</p><p>• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.</p><p>• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.</p><p>• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.</p><p>• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.</p><p>• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.</p><p>• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.</p><p>• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.</p><p>• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked.</p><p><br></p><p><strong><em><u>For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127 </u></em></strong></p>
- 2026-11-13T00:00:00Z
- Orlando, FL
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- We are looking for a highly organized Coordinator/Administration specialist to support a fast-moving creative production environment in Orlando, Florida. This Contract position will provide administrative, operational, and project coordination assistance to teams managing multiple priorities, deadlines, and stakeholders. The role is ideal for someone who thrives in a detail-focused setting and can keep schedules, documentation, and production activities running smoothly. You will work closely with leadership, production staff, and cross-functional partners to help maintain efficient day-to-day operations.<br><br>Responsibilities:<br>• Coordinate calendars, arrange meetings, and manage scheduling needs for team members and department leaders across multiple priorities.<br>• Prepare expense submissions, purchase-related documents, and other administrative materials needed to support daily operations.<br>• Organize team gatherings and departmental meetings by assembling agendas, distributing materials, and documenting follow-up actions.<br>• Maintain internal records such as contact lists, organizational references, scheduling resources, and department documentation.<br>• Oversee vendor paperwork and partner with sourcing or procurement contacts to help ensure required documentation is complete and compliant.<br>• Assist production and creative teams with project setup, timeline coordination, milestone tracking, and workflow organization across active assignments.<br>• Support production logistics by helping manage shoot planning details, call sheets, location coordination, approvals, and presentation reviews.<br>• Track budgets, process invoices, and help monitor project spending while maintaining accurate financial and reporting records.<br>• Coordinate onboarding activities for employees, freelancers, and contractors while helping keep team schedules and resource planning tools current.<br>• Work collaboratively with creative, production, strategy, account, finance, and business support teams to keep projects moving efficiently.
- 2026-10-29T00:00:00Z
- Moorestown, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- <p>Robert Half has partnered with a new company on their search for a self-starting Payroll & HR Coordinator with strong administrative and payroll skills and can act as the human resource manager’s right hand. This role serves as a key member of the HR team, assisting with payroll administration, onboarding, new hire orientation, benefits operations, timesheet records, payroll audits, payroll tax reporting, employee status changes, preparing offboarding documentation, and assisting with employee verifications as needed. The preferred Payroll & HR Coordinator should have proven knowledge of payroll practices, wage and hour regulations, and HR processes. </p><p><br></p><p>How you will make an impact</p><p>· Assist with new employee orientation</p><p>· Employment Verifications</p><p>· Process bi-weekly payroll</p><p>· Maintain and update employee records</p><p>· Coordinate benefit programs</p><p>· Assist with the employee onboarding process</p><p>· Develop new policies and procedures as needed</p><p>· Assist with HR/Payroll ad hoc projects</p><p>· Support other functions as assigned</p>
- 2026-11-06T00:00:00Z
- Chicago, IL
- remote
- Permanent / Full Time
- 60000 - 62000 USD / Yearly
- <p><em>The salary range for this position is $60,000 - $62,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p>The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Duties / Responsibilities:</strong></p><ul><li>Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.</li><li>Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments. </li><li>Support banking reconciliation to ensure accuracy and integrity of financial data. </li><li>Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed. </li><li>Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements. </li><li>Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion. </li><li>Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals. </li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- Des Moines, IA
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p><strong>Grow Your Career. Make an Impact. Be Part of Something Bigger.</strong></p><p><br></p><p>Are you early in your career and looking for an opportunity where you can build on your payroll experience while gaining valuable exposure to Human Resources? Do you enjoy working with people, bringing new ideas to the table, and being part of a team that genuinely enjoys working together?</p><p><br></p><p>We're seeking a motivated <strong>Payroll & HR Coordinator</strong> to join a growing organization that values collaboration, innovation, and employee development. This is an excellent opportunity for someone with <strong>1-3 years of payroll experience</strong> who is eager to expand their HR knowledge and make a meaningful impact on the employee experience.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Process and maintain accurate payroll for employees</li><li>Assist with benefits administration and employee communications</li><li>Support onboarding, new hire paperwork, and employee records management</li><li>Answer employee questions related to payroll, benefits, and HR policies</li><li>Help improve and streamline payroll and HR processes</li><li>Assist with special HR projects, employee engagement initiatives, and company events</li><li>Maintain confidentiality while providing excellent internal customer service</li></ul><p><strong>Why You'll Love This Opportunity</strong></p><ul><li>Supportive leadership team that invests in employee growth</li><li>Highly visible role with exposure to both payroll and HR functions</li><li>Positive, team-oriented culture where employees are valued and recognized</li><li>CEO who is actively involved, approachable, and passionate about employee appreciation</li><li>Opportunity to contribute ideas, improve processes, and help shape the future of the department</li><li>Outstanding benefits package and strong commitment to work-life balance</li><li>Fun team events, employee celebrations, and a culture that believes work should be rewarding</li></ul><p><br></p><p><br></p>
- 2026-10-23T00:00:00Z
- Austin, TX
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Do you love being the person who keeps everything running smoothly behind the scenes? We’re looking for a Facilities Coordinator to join our team in Austin on a contract basis and help create a workplace people enjoy walking into every day.</p><p>In this role, you’ll be the go-to partner for site leadership, employees, and service providers, keeping the office safe, organized, and service-focused. No two days look the same, and your work will be felt across the whole team.</p><p><br></p><p><strong>What you’ll do:</strong></p><ul><li>Partner with site leadership to keep daily operations humming, from maintenance coordination to occupancy needs and workplace services</li><li>Walk the office regularly to make sure the space stays clean, functional, and up to standard</li><li>Stay on top of work orders and respond quickly, with a customer-first mindset and a close eye on compliance</li><li>Arrange repairs, minor projects, and service requests, then see each one through to completion with clear status tracking</li><li>Keep vendors, building staff, and internal teams connected so work gets done with minimal disruption</li><li>Source and coordinate external service providers, supplies, and site resources as needs arise</li><li>Bring people together by supporting meetings, events, conference rooms, office moves, and employee perks like food service and transportation options</li><li>Keep site records, operational documents, and access information accurate and organized</li><li>Contribute to emergency preparedness, safety processes, after-hours response planning, and workplace security</li><li>Build strong relationships with clients and service partners while helping the site hit its service and performance goals</li></ul>
- 2026-11-11T00:00:00Z
- New Haven, CT
- onsite
- Temporary / Contract
- 18.05 - 20.9 USD / Hourly
- Our client is seeking a detail oriented and dependable Facilities Coordinator to serve as the first point of contact for employees, visitors, and vendors entering the building. This role is ideal for someone who is =+ years of experience, punctual, friendly, and confident in creating a welcoming front desk experience while supporting day-to-day facility operations. Key Responsibilities Greet and assist visitors, employees, and vendors in a detail oriented and friendly manner Serve as the main point of contact at the front desk and maintain a welcoming office environment Coordinate building access, visitor management, and general front desk activities Support facilities-related tasks and help ensure the office operates smoothly Answer questions, provide information, and escalate issues as needed Communicate clearly with internal teams and external guests Maintain a reliable presence and ensure timely coverage of the front desk Qualifications Previous experience in a front desk, reception, facilities, or security-related role is preferred Strong professionalism and reliability, with a commitment to being on time Friendly, approachable personality with excellent communication skills Comfortable asking questions and seeking clarification when needed Ability to multitask and remain organized in a fast-paced environment Strong customer service mindset and a positive attitude What We’re Looking For The ideal candidate is someone who thrives in a detail oriented office setting and brings: A friendly and outgoing personality Strong verbal communication skills Dependability and punctuality A proactive approach and willingness to learn Confidence interacting with a wide range of people If you are a =+ years of experience detail oriented who enjoys being the face of the office and takes pride in creating a positive first impression, we encourage you to apply <br> contract professionals working through our company may be eligible for a range of benefits, which can include: Medical, dental, and vision coverage. Enrollment in a retirement savings plan. Holiday pay eligibility, depending on assignment terms. Employee discounts and wellness offerings. Access to detail oriented development resources and training. State Specific Earned Absence pay
- 2026-11-12T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 19 - 23 USD / Hourly
- <p>Open Enrollment Coordinator</p><p><strong>Contract Opportunity | Cedar Rapids, IA</strong></p><p>About the Role</p><p>Our client is seeking an <strong>Open Enrollment Coordinator</strong> to provide administrative support during a busy benefits enrollment season. This position will partner closely with Human Resources to ensure enrollment activities are completed accurately, employees receive timely assistance, and all documentation is processed efficiently.</p><p>Key Responsibilities</p><ul><li>Assist employees with benefit enrollment questions and enrollment-related communications</li><li>Process and track enrollment forms, change requests, and supporting documentation</li><li>Perform data entry and maintain accurate employee records within HR systems</li><li>Coordinate meetings, schedules, and enrollment deadlines</li><li>Audit enrollment paperwork for completeness and accuracy</li><li>Follow up with employees regarding missing information or required documentation</li><li>Support benefits reporting and administrative HR projects</li><li>Maintain confidentiality of employee and benefit information</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Springfield, MA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We are looking for an Insurance Coordinator to support our client's administrative insurance operations for a contract position based in Springfield, Massachusetts. This hybrid opportunity includes onsite work two days per week and is well suited for someone who can manage documentation, communication, and claim-related tasks with accuracy and care. The ideal candidate will help maintain organized records, coordinate with insurance carriers and internal teams, and uphold compliance and confidentiality standards in daily work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage insurance-related records, logs, and supporting documentation to ensure files remain accurate, current, and easy to retrieve.</p><p>• Communicate with insurance carriers, stakeholders, and internal departments to resolve questions, exchange information, and support claim administration activities.</p><p>• Prepare and distribute clear, accurate correspondence using Microsoft Outlook and Word while maintaining a high standard of accuracy and confidentiality.</p><p>• Track claim activity, recovery efforts, liability matters, and related operational updates in accordance with established procedures and company policy.</p><p>• Use Excel to organize data, monitor case details, and support reporting tied to insurance and compensation administration processes.</p><p>• Assist with benefits and insurance coordination by gathering required information, following up on outstanding items, and escalating issues when needed.</p><p>• Support operational and compliance functions by reviewing documentation for completeness and aligning work with regulatory requirements.</p><p>• Contribute to onsite administrative coverage two days per week and provide reliable coordination across teams and insurance partners.</p><p><br></p><p><strong>Why Temporary Professionals May Be Interested</strong></p><p>Temporary professionals working through our company may be eligible for a range of benefits, which can include:</p><ul><li>Medical, dental, and vision coverage. </li><li>Enrollment in a retirement savings plan. </li><li>Holiday pay eligibility, depending on assignment terms. </li><li>Employee discounts and wellness offerings. </li><li>Access to professional development resources and training. </li><li>State Specific Earned Absence pay</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Minnetonka, MN
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We are looking for a detail-oriented HR Coordinator/Admin to support day-to-day human resources and administrative operations for an organization in Minnetonka, Minnesota. This contract position is ideal for someone who enjoys keeping processes organized, handling sensitive information with care, and providing dependable support across recruiting, documentation, and compliance activities. The right candidate will bring strong communication skills, accuracy in data entry, and the ability to work effectively with internal stakeholders while helping improve HR workflows.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily HR administrative activities, including maintaining records, organizing documentation, and supporting routine office functions.</p><p>• Enter and update employee information in HRIS and related systems with a high level of accuracy and confidentiality.</p><p>• Review HR documents, policies, and internal records to help ensure compliance with company standards and regulatory requirements.</p><p><br></p>
- 2026-11-11T00:00:00Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>We are looking for a detail-oriented Human Resources (HR) Coordinator to support daily HR operations. This is a contract position suited for someone who can manage employee onboarding, maintain accurate personnel records, and help ensure HR processes follow company standards and compliance requirements. The ideal candidate brings strong administrative skills, sound judgment when handling sensitive information, and experience working with HR systems and pre-employment processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate the full onboarding process for new hires, ensuring required documents, orientation steps, and employment records are completed accurately and on time.</li><li>Administer pre-employment screening activities and follow up on pre-employment requirements to support a smooth hiring experience.</li><li>Maintain and update employee information within the HRIS while ensuring data accuracy, organization, and confidentiality.</li><li>Provide day-to-day HR administrative support, including document preparation, record management, and response to routine employee and manager inquiries.</li><li>Monitor HR files and processes to help maintain compliance with company policies and applicable employment regulations.</li><li>Partner with hiring teams and internal stakeholders to keep onboarding timelines on track and address administrative issues promptly.</li><li>Assist with auditing HR records and identifying discrepancies so corrections can be made efficiently and accurately.</li></ul>
- 2026-11-11T00:00:00Z
- San Mateo, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- <p>Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.</p><p><br></p><p>The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.</li><li>Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.</li><li>Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.</li><li>Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.</li><li>Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.</li><li>Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.</li><li>Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.</li><li>Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.</li><li>Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.</li><li>Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.</li></ul><p><br></p><p><strong>What Makes This Opportunity Exciting?</strong></p><ul><li>Join a high-growth AI company at an exciting stage of expansion.</li><li>Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.</li><li>Work closely with recruiters, hiring managers, and technical interview teams across the organization.</li><li>Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Los Banos, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a bilingual Human Resources Coordinator who is fluent in Spanish and English to support HR operations for a food processing organization in California. This Long-term Contract opportunity is ideal for someone who brings strong experience in recruiting, onboarding, employee support, and HR record management. The position will play a key role in creating a smooth hiring experience, maintaining compliance, and assisting employees with benefit-related questions.<br><br>Responsibilities:<br>• Manage the full front-end hiring process by evaluating applications, screening candidates, and helping move suitable talent through the recruitment pipeline.<br>• Arrange interviews and coordinate communication between candidates, hiring managers, and site leadership to keep hiring activities on schedule.<br>• Oversee pre-employment steps such as background-related requirements, testing appointments, and orientation planning to ensure timely onboarding.<br>• Monitor staffing needs on a regular basis and partner with operational leaders to identify openings and hiring priorities.<br>• Lead onboarding sessions for new employees, prepare orientation logistics, and ensure employment paperwork is completed accurately and on time.<br>• Enter and maintain employee information in the HRIS, including new employee data, while supporting accurate documentation and recordkeeping.<br>• Review work authorization documents and maintain I-9 compliance in accordance with company policy and legal standards.<br>• Explain workplace policies, required notices, and key procedures to new employees so they begin employment with clear expectations.<br>• Respond to employee questions regarding health, retirement, and wellness programs, and assist with benefits-related forms and disability documentation.<br>• Support recruiting events such as job fairs and maintain organized HR files and personnel records for ongoing compliance and audit readiness.
- 2026-11-02T00:00:00Z
- Knightdale, NC
- onsite
- Temporary / Contract
- 33 - 35 USD / Hourly
- We are looking for a Human Resources Coordinator to support day-to-day HR operations for a fully onsite team in North Carolina. This Long-term Contract position is ideal for someone who enjoys being highly engaged with employees, contributing to a collaborative workplace, and providing dependable administrative and people-focused support. The role will work closely with leaders and staff to assist with onboarding coordination, training support, employee communication, and efforts that strengthen workplace culture and engagement.<br><br>Responsibilities:<br>• Serve as a visible onsite HR presence by assisting employees and managers with routine questions, guidance, and day-to-day support.<br>• Coordinate onboarding activities in partnership with the central team to help new hires complete required steps and transition smoothly into the organization.<br>• Collect candidate information from recruiting partners and update relevant talent or profile details for designated openings.<br>• Support training-related activities by helping employees understand when to involve HR and by reinforcing established people processes.<br>• Promote a positive and inclusive work environment through regular employee interaction, active listening, and approachable support.<br>• Contribute to engagement and recognition efforts by helping organize activities that celebrate employees and encourage team connection.<br>• Assist with HR administrative tasks tied to compliance, screening processes, and accurate employee record maintenance within HR systems.<br>• Partner with internal HR contacts on benefit and renewal-related coordination when employee follow-up or local support is needed.
- 2026-10-15T00:00:00Z
- Houston, TX
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p>We are looking for an organized Human Resources (HR) Coordinator to support onboarding operations for a Contract position based in Houston, Texas (77021). In this role, you will guide new employees through each step of the pre-employment and start-date process while helping maintain compliance and a positive employee experience. The ideal candidate brings strong administrative ability, clear communication skills, and a detail-focused approach to managing multiple onboarding activities at once.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the onboarding journey from accepted offer through first-day readiness, ensuring each milestone is completed on schedule.</p><p>• Administer pre-employment steps such as background screenings, drug testing, employment verification, and collection of required paperwork.</p><p>• Lead new employee orientation activities and provide timely guidance so employees are prepared for a smooth start.</p><p>• Complete and review Form I-9 documentation and employment eligibility verification in accordance with required deadlines and compliance standards.</p><p>• Maintain accurate employee and onboarding information within HR systems and related records management tools.</p><p>• Track the progress of onboarding tasks, follow up on pending items, and resolve issues that could affect scheduled start dates.</p><p>• Assist with internal compliance reviews, I-9 audit support, and reporting related to onboarding activity and documentation status.</p><p>• Update onboarding resources, procedural documents, and checklists while recommending improvements that increase efficiency and consistency.</p>
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Temporary to Hire
- 28.5 - 40 USD / Hourly
- We are looking for a detail-oriented Human Resources Coordinator to support day-to-day recruiting and employee administration activities in Irvine, California. This contract opportunity is ideal for someone who is comfortable managing recruiting coordination, onboarding paperwork, and compliance-related HR tasks in a fast-paced office environment. The role will partner closely with hiring managers and internal stakeholders to keep candidate flow organized and ensure new employee documentation is completed accurately and on time.<br><br>Responsibilities:<br>• Assist with recruiting support by identifying candidates for open positions, collecting resumes, and organizing submissions for hiring manager review.<br>• Coordinate pre-employment and onboarding activities, including completion of I-9 and W-4 documentation for new employees.<br>• Help facilitate background screening steps and follow up on outstanding items to support timely staffing decisions.<br>• Maintain accurate employee and candidate records within HR systems and related tracking tools.<br>• Support visa-related administrative processes by gathering required documentation and coordinating next steps as needed.<br>• Prepare HR correspondence, reports, and spreadsheets using Microsoft Office applications.<br>• Communicate with candidates, hiring managers, and internal teams to provide updates and keep recruiting activities on schedule.<br>• Assist with general HR administration and ensure processes are handled in accordance with company policies and compliance standards.
- 2026-11-12T00:00:00Z
- New Castle, DE
- onsite
- Temporary / Contract
- 35 - 35 USD / Hourly
- <p>We are looking for an experienced <strong>HR Coordinator </strong>to support daily human resources operations for an on-site team in New Castle, Delaware. This Long-term Contract position is ideal for someone who can guide service delivery in a high-volume environment, promote consistent execution across HR processes, and help maintain strong team performance. The role combines hands-on coordination with team oversight, requiring someone who is comfortable balancing priorities, supporting employee-related administration, and collaborating across the broader HR function.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee day-to-day HR support activities in a busy service environment, ensuring requests are handled accurately and within established timelines.</p><p>• Assign and rebalance work across the team to maintain coverage, improve efficiency, and address changing business demands.</p><p>• Track service levels and operational results, identify performance gaps, and take action to improve response times and quality.</p><p>• Provide guidance, feedback, and coaching to team members to encourage accountability and consistent execution of HR procedures.</p><p>• Work closely with other HR leaders and internal partners to align practices, resolve issues, and support smooth service delivery.</p><p>• Support core HR administration, including onboarding coordination, candidate screening process coordination, and employee record maintenance.</p><p>• Use HR systems and case management platforms to document activity, manage requests, and maintain accurate information.</p><p>• Help uphold HR compliance standards by following established policies, supporting audits when needed, and ensuring required documentation is complete.</p>
- 2026-11-09T00:00:00Z
- Ewing, NJ
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- <p>We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations and help create a positive, well-organized employee experience in Ewing, New Jersey. This Long-term Contract position is ideal for someone who can balance administrative accuracy with responsive employee support across multiple HR functions. The role will contribute to onboarding, benefits coordination, compliance activities, recordkeeping, and general HR administration while maintaining a high level of confidentiality and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update employee files and HR records in both electronic and hard-copy formats, ensuring information remains accurate, secure, and current.</p><p>• Support compliance efforts by organizing required documentation, monitoring record retention practices, and assisting with audit preparation and reporting needs.</p><p>• Respond to employee questions related to benefits programs, process enrollment updates, and help coordinate annual benefits communication activities.</p><p>• Partner with payroll-related teams to keep employee data, attendance records, leave details, and status changes aligned for timely processing.</p><p>• Assist with recruiting activities by posting openings, reviewing incoming resumes, arranging interviews, and communicating with candidates throughout the hiring process.</p><p>• Coordinate onboarding for new employees by preparing employment paperwork, scheduling orientation activities, and answering questions from incoming employees.</p><p>• Manage offboarding tasks, including collecting documentation, supporting separation processes, and helping ensure company property is returned.</p><p>• Provide administrative support for employee relations, performance review coordination, HR meetings, internal communications, and special projects as assigned.</p>
- 2026-11-12T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Our client in the real estate industry is seeking a <strong>Part-Time HR & Benefits Coordinator</strong> (20-25 hrs per week) to support day-to-day HR operations for a small, established team. This role is ideal for a hands-on professional who can step in quickly, manage benefits and payroll processes, support onboarding, and help ensure HR compliance. This contract-to-hire opportunity is based in downtown Chicago and may offer 1–2 remote workdays per week.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer employee benefits, including experience working with <strong>BCBS</strong></li><li>Process payroll through <strong>ADP</strong> for employees and contractors</li><li>Support onboarding and new hire processing</li><li>Help maintain HR compliance and ensure timely completion of employee-related processes</li><li>Serve as a resource for HR-related questions and administrative support</li><li>Assist with general office and employee support activities as needed</li></ul><p><br></p><p><br></p><p><br></p>
- 2026-10-27T00:00:00Z