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553 results for Office Coordinator in Usa
- Branchburg, NJ
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>Our client in the Branchburg, NJ area is hiring a <strong>Scheduling Coordinator</strong>. This role is fully onsite, Monday through Friday, and is seeking someone with 1+ years of related experience. Depending on experience, the base salary range is $60,000–$70,000. Benefits include Medical, Dental, Vision, 401(k), PTO, and paid holidays.</p><p><strong>Scheduling Coordinator –</strong></p><ul><li>Coordinate and manage schedules for 9 field service technicians performing installations and service calls across multiple locations.</li><li>Match technicians to jobs based on availability, location, and service requirements to ensure efficient scheduling and coverage.</li><li>Communicate with field technicians, subcontractors, and internal teams to coordinate job assignments and address scheduling needs.</li><li>Monitor schedules and make adjustments as needed to accommodate urgent requests, last-minute changes, and shifting priorities.</li><li>Maintain accurate scheduling information and ensure clear communication regarding job details, timelines, and updates.</li><li>Support day-to-day service operations by helping keep jobs organized, properly assigned, and on schedule.</li></ul><p><br></p>
- 2026-10-27T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.</p><p>The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.</p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 23.75 - 25 USD / Hourly
- We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces.<br><br>Responsibilities:<br>• Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area.<br>• Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries.<br>• Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly.<br>• Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times.<br>• Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed.<br>• Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption.<br>• Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach.<br>• Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions.<br>• Monitor the condition of conference areas and submit service or maintenance requests when issues arise.<br>• Take on additional operational or customer support duties as assigned to meet business needs.
- 2026-10-28T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>Robert Half's client is seeking a part-time temporary Office Clerk to support daily office operations and provide exceptional service to members and visitors in Hayward, California. This role is responsible for front desk reception, processing payments, assisting members with paperwork, maintaining records, and providing bilingual support in both English and Spanish.</p><p><br></p><p>Office Clerk Key Responsibilities:</p><p>Greet and assist members and visitors at the front desk and service window</p><p>Answer and direct a high volume of incoming calls</p><p>Assist members daily in person with questions, forms, and enrollment paperwork</p><p>Process payments received in person and over the phone</p><p>Maintain and reconcile daily payment receipts and records</p><p>Scan, file, and upload member documents into the company database</p><p>Explain membership enrollment and sign-up processes to new members</p><p>Provide support to union members as needed</p><p>Perform general clerical duties, including data entry, filing, document management, and administrative support</p><p><br></p><p>Software & Technical Skills:</p><p>Microsoft Excel (basic data entry and record keeping)</p><p>Microsoft Word</p><p>Document scanning and electronic file management</p><p><br></p><p>Qualifications:</p><p>Previous front desk, office clerk, receptionist, or customer service experience</p><p>Bilingual English/Spanish required</p><p>Strong communication and customer service skills</p><p>Ability to handle multiple tasks in a fast-paced environment</p><p>Strong attention to detail and organizational skills</p><p><br></p><p>If you are interested in this part-time Office Clerk role, please submit your resume for consideration today!</p>
- 2026-11-12T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 21 - 21 USD / Hourly
- <p>A local nonprofit organization is seeking a General Office Clerk to support daily administrative operations and provide excellent customer service to community members and partners. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-0800.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and transfer incoming phone calls</li><li>Greet visitors and assist with general inquiries</li><li>Perform data entry and maintain office records</li><li>File, scan, and organize documents</li><li>Assist with mail distribution and office correspondence</li><li>Support staff with administrative projects</li><li>Maintain office supplies and assist with general office duties</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Fort Wayne, IN
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for a dependable General Office Clerk to support daily administrative operations in Fort Wayne, Indiana. This Long-term Contract position is ideal for someone who enjoys variety in their workday and can shift smoothly between clerical tasks and front desk coverage. The role calls for strong attention to detail, a detail-oriented approach, and the ability to quickly learn office procedures while helping keep the department organized and responsive.<br><br>Responsibilities:<br>• Enter and update information accurately in office systems while maintaining organized records.<br>• Assist with routine administrative workflows to support day-to-day department operations.<br>• Provide backup coverage at the front desk by greeting visitors and directing inquiries courteously.<br>• Scan, file, and manage documents so materials are easy to access and properly maintained.<br>• Help coordinate general office tasks and respond to changing priorities throughout the day.<br>• Support team members with clerical needs, including document handling and basic office follow-up.<br>• Maintain a detail-oriented and courteous presence when interacting with guests and internal staff.<br>• Contribute to additional office support activities as business needs evolve, including work related to changing internal systems and processes.
- 2026-11-06T00:00:00Z
- Boston, MA
- onsite
- Temporary / Contract
- 22.8 - 24 USD / Hourly
- We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times.<br>• Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive.<br>• Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready.<br>• Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment.<br>• Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties.<br>• Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support.<br>• Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage.<br>• Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
- 2026-11-06T00:00:00Z
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 26000 - 29120 USD / Yearly
- <p>We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr.</p><p><br></p><p>Responsibilities:</p><p>• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.</p><p>• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.</p><p>• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.</p><p>• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.</p><p>• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.</p><p>• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.</p><p>• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.</p><p>• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.</p>
- 2026-10-20T00:00:00Z
- Davenport, IA
- onsite
- Temporary to Hire
- 16.15 - 18.7 USD / Hourly
- We are looking for a dependable Medical Front Desk Coordinator to support a busy healthcare practice. This contract position with the potential to become permanent is ideal for someone who enjoys keeping the front office organized, creating a welcoming patient experience, and contributing to a steady daily workflow. You will join a collaborative team that values reliability, professionalism, and a willingness to learn, with training available for the right candidate. This permanent day-shift opportunity offers a consistent schedule in a supportive medical setting.<br><br>Responsibilities:<br>• Greet patients warmly upon arrival and guide them through both registration and departure processes.<br>• Schedule, confirm, and adjust appointments to help maintain an efficient daily patient flow.<br>• Enter, review, and update insurance details to support accurate billing and coverage verification.<br>• Collect copayments and document front-desk financial transactions with accuracy.<br>• Answer incoming calls, address routine questions, and direct inquiries appropriately.<br>• Prepare materials and information needed for the day’s visits to keep the office running smoothly.<br>• Retrieve and organize patient charts and related records as needed for appointments.<br>• Record, reconcile, and calculate daily charges to support front-office financial accuracy.
- 2026-11-06T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>A public-sector support organization is looking for a highly organized HR Coordinator to keep recruitment, onboarding, and employee records running smoothly. This role is a great fit for someone who enjoys coordinating details, assisting employees with HR questions, and ensuring personnel documentation is complete and accurate. You’ll partner with HR leadership and department managers to support a range of employee lifecycle activities.</p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate interview scheduling, candidate communications, and recruitment documentation.</li><li>Prepare onboarding materials and track required employment forms and acknowledgments.</li><li>Maintain personnel files and update employee information in the HRIS.</li><li>Assist with background checks, reference checks, and pre-employment requirements.</li><li>Track probationary periods, performance review deadlines, training completion, and employee status changes.</li><li>Support benefits enrollment and route employee questions to the appropriate HR contact.</li><li>Assist with leave documentation and maintain confidential records.</li><li>Prepare employment letters, personnel change forms, and routine HR correspondence.</li><li>Help compile staffing reports, headcount updates, and compliance documentation.</li><li>Coordinate orientation sessions and communicate onboarding schedules to new hires.</li><li>Respond to routine employee questions regarding policies, forms, and HR processes.</li></ul>
- 2026-11-03T00:00:00Z
- Centennial, CO
- onsite
- Permanent / Full Time
- 54080 - 58240 USD / Yearly
- We are looking for a Human Resources Coordinator to support day-to-day recruitment and onboarding activities for our team. This role focuses on recruitment coordination, new employee administration, orientation support, and accurate recordkeeping across the employee lifecycle. The ideal candidate is organized, detail-oriented, and comfortable working with managers and candidates to ensure a smooth and consistent hiring experience.<br><br>Responsibilities:<br>• Manage and refresh position descriptions and employment advertisements in partnership with HR team members, securing leadership approval before publication.<br>• Review historical workforce trends and collaborate with department leaders to anticipate staffing volume, timing, and seasonal workforce demands.<br>• Advertise open roles across internal and external channels and apply a range of sourcing methods to attract applicants with relevant experience.<br>• Arrange interviews between candidates and hiring managers while maintaining complete and accurate updates in recruiting and applicant tracking systems.<br>• Present employment offers to selected candidates, respond to questions about benefits and onboarding steps, and assist with completion of pre-employment and onboarding documents.<br>• Support background screening activities, identify cases requiring additional review, and monitor required licenses or certifications to ensure compliance.<br>• Organize orientation schedules and coordinate each employee’s start date and first-day logistics with the appropriate department supervisor.<br>• Lead orientation sessions for new employees and rehires, explain workplace policies, facilitate required training content, and coordinate safety training as needed.<br>• Maintain digital and paper personnel files in accordance with document retention requirements and assist with approved uniform and onboarding-related purchases.
- 2026-10-23T00:00:00Z
- Mahwah, NJ
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- <p>A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:</p><p>• Accounts Payable</p><p>• Accounts Receivable</p><p>• Billing</p><p>• Assist with certified payroll</p><p>• Bonding and insurance</p><p>• Various human resources functions</p><p>The company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity.</p><p><br></p><p>Salary: $75,000 - $85,000</p><p>Benefits: Medical, Dental, Vision</p>
- 2026-10-26T00:00:00Z
- Davenport, IA
- onsite
- Temporary to Hire
- 18 - 23 USD / Hourly
- <p>A stable and well-established Davenport-area manufacturer is seeking a <strong>Front Office & HR Support Coordinator</strong> to become an integral part of its team. This is an excellent opportunity for someone who enjoys being the go-to person in an office environment while supporting Human Resources and helping keep daily operations running smoothly.</p><p><br></p><p>This position combines front office responsibilities, employee support, administrative coordination, and payroll-related assistance. The ideal candidate is organized, dependable, professional, and enjoys building a long-term career with an employer that values longevity and teamwork.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Serve as the first point of contact for visitors, employees, and incoming calls</li><li>Coordinate visitor check-in procedures and office security protocols</li><li>Manage incoming and outgoing mail</li><li>Provide administrative support across multiple departments</li><li>Assist the Human Resources team with confidential employee matters</li><li>Support payroll preparation and payroll-related administrative activities</li><li>Create and distribute employee communications and company newsletters</li><li>Coordinate employee acknowledgements, recognition efforts, and other office support activities</li><li>Maintain organized records and documentation</li><li>Assist with special projects and day-to-day office operations</li></ul><p><br></p><p><strong>Why This Opportunity?</strong></p><p>This is a contract-to-hire opportunity with great long-term potential coming available due to a retirement! Join a company where employees build long-term careers and make a meaningful impact across the organization. You'll work closely with leadership, gain exposure to HR functions, and play a key role in supporting employees and daily business operations.</p><p><br></p><p>Apply and share your resume and/or connect with our team directly by calling us at (563) 359-7535.</p><p><br></p>
- 2026-10-23T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 25 - 35 USD / Hourly
- <p>A growing biotechnology company is seeking a <strong>Lab Operations Coordinator</strong> to support the day-to-day organization and functionality of shared laboratory spaces. This hands-on role will be responsible for maintaining lab inventory, coordinating equipment maintenance and calibrations, managing documentation and safety records, supporting waste disposal processes, and ensuring laboratory readiness. The ideal candidate has experience in laboratory operations, strong organizational skills, and a proactive approach to supporting a safe and efficient lab environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate lab inventory, supplies, equipment maintenance, and vendor interactions.</li><li>Maintain safety, compliance, and operational documentation, including SOPs and SDS records.</li><li>Support laboratory organization, waste management, and overall readiness of shared lab spaces.</li><li>Assist with onboarding, training records, and operational process improvements.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Blaine, MN
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for a Operations Coordinator to support a fast-paced installation workflow in Blaine, Minnesota. This contract to permanent position is ideal for someone who can work independently, manage a high volume of customer interactions, and keep scheduling and order details accurate in a busy operational setting. The person in this role will help improve service levels by coordinating appointments, maintaining records, and ensuring customers and internal teams stay informed throughout the installation process.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate installation appointments to keep the schedule organized, efficient, and aligned with customer needs.</p><p>• Monitor open installation orders, confirm product availability, and verify supporting labor documentation before work begins.</p><p>• Maintain the active job pipeline by updating records daily and closing completed work in a timely manner.</p><p>• Prepare and organize installation documents so field crews have the information needed for each assignment.</p><p>• Match incoming projects with the appropriate installation teams based on skill set, availability, and job requirements.</p><p>• Track incoming orders and inventory details while communicating estimated timelines to customers and internal partners.</p><p>• Handle a high volume of inbound calls and customer questions with professionalism, urgency, and a service-focused approach.</p><p>• Address customer concerns, process payments or funding documentation for completed work, and perform accurate data entry across operational systemsOperat</p>
- 2026-11-09T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p><strong>Operations Coordinator</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Operations Coordinator to support daily business operations, improve workflow efficiency, and assist with cross-functional coordination.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate operational processes and administrative activities</li><li>Track projects, deadlines, and deliverables across departments</li><li>Prepare reports and maintain operational records</li><li>Support vendor communication and internal team coordination</li><li>Identify process improvement opportunities</li><li>Assist with scheduling, logistics, and resource planning</li></ul>
- 2026-11-06T00:00:00Z
- Miami, FL
- onsite
- Permanent / Full Time
- 55000 - 55000 USD / Yearly
- <p>Our client is an industry leader in their field. They are searching for an Office Coordinator to join their team. This role is onsite, Mon-Fri, in their office located close to the Miami International Airport. This role is for someone who is accustomed to high work load and deadline driven environments. You will be responsible for coordinating documents, answering client emails, and working with the internal staff to make sure all paper work is meeting insurance and compliance standards. Previous experience as an Office Coordinator is required. This position will offer 3 weeks of PTO, 100% of health benefits is covered, and the salary is $55k. Excellent computer skills and communication skills are required. Client will not be offering relocation and sponsorship will not be offered. Client will take preference to candidates currently living in Miami.</p><p><br></p><p>Requirements:</p><p>Minimum Associates Degree, Bachelor's preferred.</p><p>Must have at least 3 years experience as an administrative assistant, coordinator, or customer service</p><p><br></p>
- 2026-11-11T00:00:00Z
- Atlanta, GA
- onsite
- Temporary / Contract
- 22.3 - 23 USD / Hourly
- We are looking for an Office Services Associate (Supervisor) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related administrative services in a detail-oriented, fast-paced environment. The role also contributes to front-of-house and workplace support needs, including reception, hospitality, facilities, and audio/visual assistance as business demands require. Success in this position calls for strong customer service, sound judgment, and the ability to manage time-sensitive work with accuracy and discretion.<br><br>Responsibilities:<br>• Maintain accurate service records and confirm all work requests are complete before production begins.<br>• Carry out copy, scanning, mail distribution, and intake activities by following established operational guidelines.<br>• Organize assignments in the correct sequence to keep turnaround times on track and support changing business priorities.<br>• Coordinate with clients and leadership regarding deadlines, special instructions, and any issues that may affect delivery.<br>• Complete, route, and deliver work within agreed service levels while maintaining a high standard of quality.<br>• Resolve routine equipment issues and escalate more complex problems when additional support is needed.<br>• Perform quality checks on completed work, including reviewing output produced by teammates when required.<br>• Replenish paper, toner, and other supplies for office equipment and use materials responsibly to minimize waste.<br>• Follow company and client workplace policies while supporting a safe, detail-oriented service environment.
- 2026-11-11T00:00:00Z
- Concord, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking a versatile Bookkeeper / Office Manager to oversee both financial and administrative operations for a respected organization in the construction industry. The ideal candidate will manage bookkeeping functions and ensure seamless office operations. This is a great opportunity for an organized, detail-oriented professional who thrives in collaborative, multi-faceted environments.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all bookkeeping duties, including general ledger entries, account reconciliations, and preparation of financial statements.</li><li>Oversee accounts receivable (AR), accounts payable (AP), and payroll processes.</li><li>Handle expense reports, budget tracking, and assist with financial forecasting.</li><li>Organize vendor invoices, purchase orders, and client billing.</li><li>Maintain electronic and paper-based records for accessibility and reporting.</li><li>Coordinate office operations, supplies, and vendor relationships.</li><li>Support employee onboarding and ensure accurate HR documentation.</li><li>Serve as a liaison between leadership and staff to facilitate communication and operational efficiency.</li><li>Provide administrative support as needed, including calendar management, facilities coordination, and event planning.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Boulder, CO
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods.<br>• Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times.<br>• Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule.<br>• Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion.<br>• Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation.<br>• Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise.<br>• Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management.<br>• Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
- 2026-11-03T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T00:00:00Z
- Boston, MA
- onsite
- Temporary / Contract
- 18 - 19.35 USD / Hourly
- We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs.<br>• Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations.<br>• Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule.<br>• Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns.<br>• Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed.<br>• Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation.<br>• Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness.<br>• Handle confidential documents with discretion and follow company and client policies at all times.<br>• Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
- 2026-11-09T00:00:00Z
- Miami, FL
- onsite
- Temporary / Contract
- 19.44 - 22 USD / Hourly
- We are looking for an Office Services Associate to support daily document production, mail handling, and related back-office operations for a client site in Miami, Florida. This is a Contract position suited for someone who thrives in a fast-paced, detail-oriented setting and takes pride in delivering accurate, timely service. The role also provides cross-functional support across office operations, including intake, hospitality, reception, facilities, and basic audio/visual assistance as needed.<br><br>Responsibilities:<br>• Maintain accurate records and tracking logs for incoming assignments and completed office services work.<br>• Review service requests for completeness before starting projects to ensure instructions, timing, and output expectations are clear.<br>• Handle copy, scanning, document intake, and mailroom tasks in accordance with site procedures and service standards.<br>• Sequence assignments effectively so urgent and deadline-driven work is processed in the correct order.<br>• Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed on a request.<br>• Deliver completed work within established turnaround times for acceptance, production, and distribution.<br>• Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary.<br>• Replenish paper, toner, and other production materials while using supplies responsibly and efficiently.<br>• Perform quality checks on finished output to confirm accuracy, presentation, and completeness.<br>• Support a physically active work environment by standing for extended periods and moving materials weighing up to 50 pounds as part of daily operations.
- 2026-11-10T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting.<br><br>Responsibilities:<br>• Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner.<br>• Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records.<br>• Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information.<br>• Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch.<br>• Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged.<br>• Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines.<br>• Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace.<br>• Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
- 2026-11-04T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for a dependable Office Services Associate to support daily administrative operations for a client site in Dallas, Texas. This Contract position focuses on document production, mail handling, scanning, and front-of-house support while helping maintain efficient back-office services. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and professionalism are essential.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing logs and confirming all required job details before work begins.<br>• Complete copy, scanning, document intake, and mailroom tasks in line with established site procedures and service expectations.<br>• Organize assignments by urgency and due time to ensure completed materials are delivered within committed turnaround times.<br>• Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion.<br>• Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep production running smoothly.<br>• Check finished work for accuracy and quality, while also helping verify output completed by teammates when needed.<br>• Support additional workplace services such as reception, hospitality, and audio/visual coordination based on business demands.<br>• Handle confidential information with discretion and follow company and client policies for security, compliance, and cost-conscious operations.
- 2026-11-09T00:00:00Z