We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times.<br>• Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive.<br>• Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready.<br>• Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment.<br>• Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties.<br>• Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support.<br>• Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage.<br>• Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.

• Prior experience in a receptionist, front desk, or similar client-facing office support role is preferred.<br>• Strong customer service skills and confidence interacting with visitors and internal teams in a corporate setting.<br>• Ability to work effectively in an office environment that emphasizes high-touch service and attention to presentation.<br>• Basic familiarity with office technology, including printers, scanners, and multifunction devices; experience with Xerox or HP equipment is a plus.<br>• Comfortable handling document scanning, mailroom-related support, and general administrative coordination.<br>• Strong communication, organization, and time-management skills with the ability to manage multiple priorities calmly.<br>• Dependable attendance and willingness to follow a business casual dress standard appropriate for the workplace.

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