14 Results for Workplace Coordinator Jobs in Trevose, PA

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Workplace Experience Coordinator

Omaha, NE
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a friendly, professional, and service-oriented Workplace Experience Coordinator to support daily workplace operations and create an exceptional experience for employees, visitors, and guests. This role serves as the face of the office, providing concierge-level customer service while helping ensure a welcoming, efficient, and well-maintained workplace environment. This is an active, mobile role that requires walking throughout a five-floor facility to provide ongoing support to employees, guests, and workplace operations. Location: Omaha, NESchedule: Monday-Friday, 7:30 AM - 4:30 PMWork Arrangement: 100% Onsite
2026-10-14T00:00:00Z

Human Resources (HR) Coordinator

Blue Bell, PA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support key employee and candidate processes for an engineering organization in Pennsylvania. This Long-term Contract position blends HR administration, onboarding coordination, reporting, and candidate-facing support in a hybrid work environment. The ideal candidate brings strong attention to detail, clear communication skills, and hands-on experience with HR systems and data tracking. Responsibilities:• Coordinate onboarding activities for new hires, ensuring required documentation, pre-employment steps, and start-date readiness are completed accurately and on time.• Manage background screening and clearance-related tasks while maintaining compliance with hiring policies and established procedures.• Serve as an initial HR point of contact for candidates, providing timely updates and a thorough experience throughout the hiring and onboarding process.• Prepare and maintain HR reports, dashboards, and analytics to support operational tracking and workforce decisions.• Assist with time reporting processes by reviewing entries, resolving discrepancies, and helping ensure accurate records.• Maintain employee and candidate information within HR systems, supporting data integrity across platforms such as Oracle, iCIMS, and related tools.• Support recruiting and HR operations workflows by coordinating documentation, process steps, and follow-up communication with internal stakeholders.• Contribute to HRIS-related activities, including support for system updates or process changes when needed.
2026-10-14T00:00:00Z

Office Coordinator

Allentown, PA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines. Responsibilities:<ul><li>• Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.</li><li>• Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.</li><li>• Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.</li><li>• Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.</li><li>• Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.</li><li>• Support colleagues during high-volume periods or urgent situations to help keep workflows on track.</li><li>• Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.</li><li>• Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.</li><li>• Safeguard sensitive financial and business information by handling records with discretion and confidentiality.</li><li>• Complete additional tasks assigned by leadership to support department goals and operational needs.</li></ul>
2026-10-13T00:00:00Z

Workplace Experience Coordinator - Level 2

Toms River, NJ
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an experienced Workplace Experience Coordinator - Level 2 to support day-to-day front desk and workplace services in New Jersey. This long-term contract position is ideal for someone who enjoys creating a welcoming environment for employees, guests, and vendors while keeping site operations organized and responsive. The person in this role will help manage visitor interactions, workplace requests, events, and service coordination with a strong focus on clear communication and attention to detail. Responsibilities: • Welcome employees, visitors, and service providers at the front desk, maintain a detail-focused presence, and manage check-in procedures in line with site security expectations. • Prepare and distribute visitor credentials and parking access while ensuring building entry requirements are followed consistently. • Coordinate workplace support activities such as mail handling, office supply requests, and onboarding arrangements for new team members. • Submit, monitor, and follow up on janitorial and maintenance requests to help maintain a safe and well-functioning office environment. • Respond to questions, concerns, and service issues from building occupants and guests, offering timely resolutions with a customer-focused approach. • Plan and support on-site meetings and events by arranging space, organizing room setup and breakdown, and confirming delivery of required materials. • Schedule dining, recreational, and business-related arrangements on behalf of internal requesters with accuracy and attention to logistics. • Work closely with external vendors to ensure services and deliveries are completed properly and aligned with workplace needs. • Follow building emergency and safety procedures, escalating concerns to the appropriate contacts to protect occupants and visitors. • Create basic communications or presentation materials and share clear information with team members and guests as needed.
2026-10-01T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-25T00:00:00Z

Administrative Coordinator

Phillipsburg, NJ
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half is seeking an Administrative Coordinator to support day-to-day service operations through case management, occupancy coordination, compliance support, and customer service. This role is responsible for a broad range of administrative and client-facing duties that help ensure efficient operations, accurate recordkeeping, and a positive experience for residents, applicants, and community partners. The ideal candidate will be comfortable working independently, managing a diverse caseload, and providing cross-functional support as needed. Success in this position requires strong customer service skills, attention to detail, and the ability to interpret and apply organizational policies, procedures, and applicable regulations. Key Responsibilities<ul><li>Manage a caseload from intake through ongoing residency and move-out. </li><li>Complete intake, annual reviews, and updates within required timelines. </li><li>Prepare leases, agreements, notices, and related documentation. </li><li>Maintain accurate electronic and paper records. </li><li>Respond promptly and professionally to inquiries from residents, applicants, and community partners. </li><li>Clearly explain policies, procedures, and documentation requirements. </li><li>Support team operations by providing coverage during absences or busy periods. </li><li>Assist with special projects and department initiatives as needed. Handle confidential and sensitive information with discretion. </li><li>Work effectively with individuals from diverse backgrounds. </li><li>Participate in meetings, training, and detail oriented development. </li><li>Perform other related duties as assigned</li></ul>
2026-10-06T00:00:00Z

Logistics Coordinator

Mount Olive, NJ
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Logistics Coordinator to support commercial operations and customer account activities for a manufacturing environment in Mount Olive, New Jersey. This Long-term Contract position focuses on coordinating order flow, shipment activity, return processing, and account updates while helping maintain responsive service for customers. The ideal candidate brings strong logistics knowledge, attention to detail, and the ability to manage domestic and international shipping tasks in a fast-paced setting. Responsibilities:• Coordinate the full lifecycle of customer orders, from quotation support and order entry through processing and shipment follow-up.• Manage shipping activities to help ensure products move accurately and on schedule across domestic and international destinations.• Process return authorizations and related documentation while partnering with internal teams to resolve customer issues efficiently.• Maintain customer account records by updating key information, verifying order details, and supporting ongoing account administration.• Work closely with commercial operations and service teams to monitor order status, address exceptions, and improve communication with customers.• Prepare and review shipping paperwork, customs-related documents, and other records needed for international distribution.• Track logistics activity and help resolve delivery, documentation, or fulfillment discrepancies in a timely manner.
2026-10-06T00:00:00Z

Accounting Coordinator

Pennsauken, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a Southern New Jersey distributor on their search for a detail-oriented Accounting Coordinator with proven bookkeeping abilities. This position will assist with accounts payable and receivable, data entry, reconciliations, financial reporting, and maintaining accurate financial documentation. The ideal Accounting Coordinator should be organized, dependable, and able to manage a high volume of information while maintaining a high level of accuracy. Responsibilities:· Manage incoming and outgoing financial transactions by recording invoices, monitoring payment activity, and helping keep receivables and payables current.· Update purchasing, sales, and inventory information in company systems with a high degree of accuracy to support day-to-day operations.· Compare bank activity and vendor balances against internal records, investigate inconsistencies, and assist with timely resolution.· Prepare and organize routine financial data and system information to support basic reporting needs.· Maintain orderly documentation and records so files remain complete, accessible, and ready for review or audit purposes.· Assist with administrative and clerical tasks that contribute to smooth office and accounting operations.· Work extensively within Odoo and Microsoft Office tools to process entries, track information, and support accounting workflows.
2026-09-18T00:00:00Z

Patient Care Coordinator

Freehold, NJ
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Patient Care Coordinator to support daily front-office and patient service operations for a contract position based in New Jersey. This role focuses on creating a smooth experience for patients by managing appointment flow, handling records accurately, and assisting with check-in and coordination tasks. The assignment is expected to run through the second week of November, with a Monday through Friday schedule and the possibility of a longer-term opportunity depending on business needs. Responsibilities: • Coordinate patient appointments and maintain an organized daily schedule to support efficient office operations. • Welcome patients upon arrival, guide them through check-in procedures, and address routine questions with close attention to detail. • Update, organize, and maintain patient medical records with close attention to accuracy and confidentiality. • Communicate with patients regarding upcoming visits, scheduling changes, and general appointment information. • Work closely with clinical and administrative staff to keep patient flow running smoothly throughout the day. • Support office processes related to returning results prior to patient start or follow-up activities as needed. • Assist with administrative tasks that contribute to a positive patient experience and timely service delivery.
2026-10-14T00:00:00Z

Receiving Coordinator

Bethlehem, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a detail-oriented Receiving Coordinator to join a local warehouse operations team. This role is responsible for overseeing incoming shipments, verifying deliveries, maintaining accurate inventory records, and ensuring materials are received efficiently and accurately. Warehouse manufacturing experience is required, and experience working with an ERP system is a must. Key Responsibilities<ul><li>Receive, inspect, and verify incoming shipments against purchase orders and packing slips</li><li>Accurately enter receiving data into the ERP system</li><li>Coordinate with warehouse, purchasing, and inventory teams to resolve discrepancies</li><li>Label, organize, and route incoming materials to the appropriate storage or department locations</li><li>Maintain accurate inventory and receiving documentation</li><li>Report damaged, missing, or incorrect items promptly</li><li>Support cycle counts and inventory control processes</li><li>Ensure compliance with warehouse safety procedures and company receiving standards</li></ul>
2026-10-15T00:00:00Z

Purchasing Coordinator

Philadelphia, PA
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement activities for a wholesale distribution operation in Philadelphia, Pennsylvania. This role helps keep materials and products moving by managing order workflows, maintaining accurate purchasing records, and coordinating closely with vendors and internal teams. The ideal candidate is organized, responsive, and comfortable balancing administrative accuracy with timely follow-up across multiple priorities. Responsibilities: • Generate and update purchase orders in the company’s purchasing or accounting platform, ensuring information is complete and accurate. • Serve as a point of contact for suppliers to confirm pricing, product availability, lead times, order status, and delivery expectations. • Review outstanding orders regularly and take action on delayed shipments, backordered items, and other fulfillment issues. • Support inventory planning by helping replenish stock and monitoring item levels to align with operational demand. • Compare purchasing records, invoices, and receiving documents to identify mismatches and help resolve quantity, cost, or delivery discrepancies. • Partner with Accounts Payable and internal stakeholders to investigate invoice variances and maintain smooth payment processing. • Maintain current vendor, item, and pricing data within internal systems to support accurate purchasing activity and reporting. • Assist with supplier sourcing efforts by gathering quotes, evaluating pricing options, and supporting vendor setup documentation. • Prepare purchasing and inventory-related reports in Excel and contribute ideas that improve process efficiency, record accuracy, and team support.
2026-10-07T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position located in the Greater Philadelphia Region. This role serves as the first point of contact for residents and visitors, creating a welcoming and attentive experience while keeping the front desk organized and responsive. The ideal Front Desk Coordinator candidate is comfortable handling administrative duties, answering questions, and ensuring guests are directed efficiently throughout the property. Here’s how you’ll contribute each day: • Welcome residents, guests, and vendors in a courteous and attentive manner upon arrival.• Manage visitor sign-in procedures and guide guests to the appropriate destination or contact.• Respond to routine resident inquiries and escalate more complex concerns to management as needed.• Maintain an orderly front desk area while supporting smooth day-to-day reception activities.• Complete clerical and administrative tasks such as filing, organizing records, and handling general office support.• Answer incoming calls or in-person requests and provide accurate information in a timely manner.
2026-10-12T00:00:00Z

Staffing Coordinator III

Allentown, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is looking for a detail-oriented Staffing Coordinator III to support employee onboarding and offboarding activities for both internal staff and external vendor personnel. This is a position that blends coordination, communication, and process management in a hybrid work environment. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and the ability to work effectively with operations, HR, IT, and training teams. Responsibilities:• Coordinate the full onboarding cycle for new hires and contingent workers, ensuring each step is completed accurately and on schedule.• Create and maintain records that track onboarding progress, including equipment requests, account setup, access needs, and training completion.• Collaborate with business operations and support teams to identify appropriate system permissions and workplace tools for different employee groups.• Arrange hardware provisioning for internal staff and submit IT requests to secure remote access and software support for vendor personnel.• Prepare and distribute required documents, reference materials, login details, and onboarding instructions so new hires can begin work successfully.• Monitor compliance-related items such as timesheet submissions, attendance, training participation, and continuing education requirements during onboarding.• Address and escalate onboarding, HR, or technical concerns to the appropriate leaders, vendor contacts, or training partners when issues arise.• Manage offboarding tasks for employees and contractors, including required documentation, access updates, and coordination with internal teams.
2026-10-15T00:00:00Z

Warehouse Logistics Coordinator IV (Contractor)

Bellmawr, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced, detail-oriented warehouse team member to support packing, assembly, and shipping operations in Bellmawr, New Jersey. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced production and distribution setting while maintaining accuracy across inventory and order fulfillment tasks. The role focuses on coordinating materials, preparing outbound shipments, and helping keep warehouse workflow organized and efficient. Responsibilities: • Assemble products and components according to established production and packaging instructions. • Retrieve parts and materials from stock to support order fulfillment and line-side operations. • Prepare cartons, labels, cushioning, and other shipping supplies for daily outbound activity. • Pack finished goods securely to ensure safe and accurate shipment to customers or internal destinations. • Maintain inventory accuracy by recording stock movement and monitoring material levels. • Support warehouse and production workflow by organizing materials for packing and distribution. • Verify picked items against work orders or shipping documentation before final packaging. • Assist with general logistics activities that keep shipping and materials handling operations running smoothly.
2026-10-09T00:00:00Z

14 results for Workplace Coordinator in Trevose, PA