We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Louisville, Colorado. This is a contract position lasting approximately 8 weeks with potential for extension. The role involves a mix of front desk responsibilities and administrative tasks, requiring excellent communication skills and attention to detail. If you thrive in a dynamic environment and enjoy interacting with the public, we encourage you to apply.<br><br>Responsibilities:<br>• Provide front desk coverage in a secure area equipped with a buzzer system.<br>• Welcome visitors and ensure smooth delivery access, including managing high traffic from shipping services.<br>• Perform administrative tasks such as document scanning, copying, e-filing, and basic preparation of documents.<br>• Operate office equipment effectively, including fax machines and scanners, to support daily operations.<br>• Assist in preparing board minutes and packets, as well as offering administrative support to the Fire Chief, as needed.<br>• Maintain an organized and detail-oriented workspace in alignment with business casual dress code.<br>• Adapt to additional responsibilities as they arise, contributing to the overall efficiency of the office.
<p><strong>Front Desk Coordinator </strong></p><p> </p><p><strong>Job Summary</strong></p><p>We are seeking a professional and friendly Receptionist to serve as the first point of contact for our organization. This role is responsible for creating a welcoming environment for visitors and ensuring smooth communication within the office.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls promptly and professionally.</li><li>Greet and assist visitors, ensuring a positive experience.</li><li>Maintain and update call logs accurately.</li><li>Schedule and manage conference room bookings.</li><li>Order and track office supplies to ensure availability.</li><li>Keep the reception area clean, organized, and presentable at all times.</li><li>Provide general administrative support as needed.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Denver, Colorado. In this long-term contract role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position offers an opportunity to contribute to the smooth operation of a dynamic environment within the construction industry.<br><br>Responsibilities:<br>• Welcome and assist guests promptly upon their arrival to create a positive first impression.<br>• Handle a multi-line phone system by answering and directing incoming calls in a courteous manner.<br>• Organize and manage incoming and outgoing mail, including sorting, weighing, and applying appropriate postage.<br>• Maintain a clean and orderly reception area by adhering to company procedures and regulations.<br>• Create and manage filing systems, ensuring both electronic and physical records are kept up to date.<br>• Monitor and order postage supplies, maintaining proper account balances.<br>• Assist with matching and processing invoices, managing a high volume of 100-200 invoices efficiently.<br>• Distribute daily mail and deliveries to the appropriate departments.<br>• Provide administrative support as needed to ensure seamless office operations.
<p><strong>Job Overview:</strong></p><p>We are seeking a professional Legal Receptionist to join our corporate legal team in downtown Denver. The ideal candidate will be the first point of contact for clients, visitors, and staff, ensuring all interactions are handled with professionalism and discretion. You will play a critical role in supporting a dynamic legal team and maintaining the efficiency of front-office operations within a fast-paced corporate environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, clients, attorneys, and staff in a courteous and welcoming manner.</li><li>Answer and direct incoming calls using a multi-line phone system; take accurate messages as required.</li><li>Manage the reception area, ensuring it is tidy, organized, and presentable at all times.</li><li>Schedule and coordinate conference rooms for meetings or depositions.</li><li>Receive, sort, and distribute mail, packages, and legal documents promptly.</li><li>Manage calendar appointments and assist with booking travel or meeting arrangements for the legal team.</li><li>Provide general administrative support, including data entry, scanning, photocopying, and filing.</li><li>Maintain up-to-date internal contact directories and visitor logs, observing confidentiality at all times.</li><li>Order and maintain inventory for office and kitchen supplies.</li><li>Manage client intake process and ensure proper recordkeeping of confidential information.</li><li>Adhere to all security procedures and protocols for visitor management.</li></ul>
The Office Services Coordinator is responsible for delivering a high standard of administrative and facilities support to ensure the efficient operation of our office. This individual will serve as the initial point of contact for visitors and employees, manage daily office activities, and assist with general facilities coordination. The ideal candidate demonstrates professionalism, reliability, and a commitment to maintaining a positive and productive work environment.<br><br>Key Responsibilities:<br><br>Answer and direct incoming phone calls; respond to inquiries in a professional and accurate manner.<br>Collect, sort, and distribute incoming and outgoing mail.<br>Oversee the reception area, ensuring a welcoming and well-organized environment.<br>Coordinate courier services, including FedEx shipments.<br>Program and issue office access badges for staff and visitors.<br>Assist with ordering and managing office supplies, maintaining adequate inventory.<br>Schedule printer maintenance and service as needed.<br>Facilitate the reservation of desks and conference rooms for employees and guests.<br>Enter and track building maintenance work orders using designated systems.<br>Support new hire onboarding by coordinating desk setup and workspace readiness.<br>Provide general coordination for facilities-related tasks and improvements.<br>Collaborate effectively with team members to meet departmental objectives.<br>Complete miscellaneous administrative tasks as assigned to support overall office operations.<br>Required Competencies:<br><br>Strong organizational skills and close attention to detail.<br>Demonstrated ability to work collaboratively within a team environment.<br>Maintains a professional demeanor and consistent approach to work.<br>Reliable and punctual, with a proven ability to manage competing priorities.<br>Positive team player with a commitment to delivering quality customer service.<br>Receptive to direction and feedback; eager to learn and grow.<br>Proficient in Microsoft Outlook and MS Office Suite (Word, Excel, PowerPoint).<br>To learn more about this opportunity or begin the hiring process, please contact our
