<p>We are looking for an experienced HR Coordinator to join our team in Auburndale, Florida. This is a contract position that could become full time requiring an experienced and detail-oriented individual to oversee HR operations for a site with approximately 160 employees and 20 contract staff. The ideal candidate will possess excellent interpersonal skills, a strong understanding of employment laws, and a proactive approach to employee engagement. This is an <strong>on-site, 5 days a week</strong> position.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary HR contact for site employees, ensuring their questions and concerns are addressed promptly.</p><p>• Manage onboarding processes, including orientations and I-9 verifications, to ensure smooth integration of new hires.</p><p>• Provide guidance and coaching to employees and managers, addressing workplace issues and conducting investigations as needed.</p><p>• Act as the liaison for payroll and benefits inquiries, coordinating with the HR Shared Services Team.</p><p>• Ensure compliance with employment laws and regulations across all HR practices.</p><p>• Prepare HR data reports and conduct quarterly audits to maintain accuracy and transparency.</p><p>• Support recruitment efforts, including permanent and contract hiring, particularly as the site transitions to a third shift.</p><p>• Foster a high-energy, employee-focused work environment that encourages engagement and productivity.</p><p>• Utilize HRIS systems to manage employee records and streamline administrative processes.</p>
We are looking for an experienced Program Manager with a strong background in aerospace and systems engineering to lead complex projects in the high-tech engineering sector. This role requires a proactive leader who can manage cross-functional teams, ensure program success, and maintain alignment with both technical and business objectives. The ideal candidate will possess excellent communication skills and a proven ability to deliver results in a client-facing environment.<br><br>Responsibilities:<br>• Lead and manage cross-functional teams to deliver aerospace and defense programs on schedule, within scope, and within budget.<br>• Develop comprehensive technical and programmatic plans based on customer requirements.<br>• Oversee systems engineering processes, including requirements development, system architecture, verification, validation, and risk management.<br>• Coordinate the integration of aerospace systems, including mechanical, electrical, software, and avionics components.<br>• Create and maintain program schedules, budgets, resource plans, and progress reports.<br>• Collaborate with engineering, manufacturing, quality assurance, and supply chain teams to achieve program objectives.<br>• Conduct internal and external program reviews, facilitating technical discussions with stakeholders.<br>• Support business development initiatives by preparing proposals, delivering technical presentations, and negotiating contracts.<br>• Identify and mitigate risks associated with technical and programmatic challenges.<br>• Ensure compliance with all relevant standards and regulations throughout program execution.
<p>Position Summary:</p><p>The Administrative Assistant plays a critical role in supporting internal operations and keeping projects moving efficiently through the various stages of civil construction. This person will coordinate between departments, assist with permitting and compliance tracking, and support pay application processing for multiple ongoing projects. The ideal candidate will have a solid understanding of the construction industry, exceptional organizational skills, and the ability to navigate the “red tape” that comes with large-scale site development work.</p><p><br></p><p>Key Responsibilities:</p><p>• Act as the liaison between Estimating, Project Management, and Accounting departments, ensuring timely communication and coordination.</p><p>• Track and manage permits, releases, and Sunshine 811 notifications for all active and upcoming projects.</p><p>• Prepare and maintain percentage-of-completion “pay applications” to ensure contractors are paid accurately and on time.</p><p>• Update and maintain project tracking spreadsheets in Excel, including project status, permit progress, and compliance documentation.</p><p>• Communicate with permitting offices, municipalities, and utility providers to confirm approvals and track submissions.</p><p>• Assist with document control, ensuring all project records, drawings, and correspondence are organized and accessible.</p><p>• Review and update standard project forms, logs, and templates as needed.</p>
We are looking for a detail-oriented and proactive Operations Assistant to join our team in Haines City, Florida. In this long-term contract position, you will provide critical administrative and operational support to ensure the smooth functioning of our retail operations. This role requires excellent organizational skills, effective communication, and a commitment to maintaining efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Director of Operations, District Managers, and store personnel.<br>• Draft and communicate written and verbal messages on behalf of the Director of Operations with clarity and professionalism.<br>• Generate detailed reports to assist management in making informed decisions.<br>• Address and resolve customer complaints in a timely and efficient manner.<br>• Coordinate with external vendors and service providers to maintain successful partnerships.<br>• Manage the ordering of office supplies, uniforms, and store equipment as needed.<br>• Foster collaboration and teamwork by maintaining open communication with colleagues, district managers, and other staff members.<br>• Share relevant updates and information with peers and leadership to facilitate smooth operations.<br>• Identify, investigate, and report any irregularities or issues in assigned areas of responsibility.<br>• Conduct training sessions and cross-training activities to enhance team knowledge and skills.
We are looking for a detail-oriented Senior Administrative Assistant to join our team on a contract basis in Tampa, Florida. This role involves delivering high-level administrative support to senior leaders while ensuring seamless coordination of schedules, events, and communications. The position requires exceptional organizational skills and the ability to work effectively in a fast-paced, dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage calendars for senior leadership, ensuring efficient scheduling and prioritization of meetings and events.<br>• Organize complex travel arrangements, including flights, accommodations, and itineraries, to support business activities.<br>• Assist with planning and executing large-scale events, including benefit events, by managing logistics and ensuring smooth operations.<br>• Prepare materials, agendas, and logistics for team meetings, ensuring all participants are informed and equipped for productive discussions.<br>• Facilitate internal and external communications, maintaining clarity and responsiveness with partners, vendors, and stakeholders.<br>• Develop and manage presentations, spreadsheets, and other documents required for departmental projects and initiatives.<br>• Collaborate with internal teams and external partners to gather data, manage files, and ensure project deliverables are met on time.<br>• Maintain and update documentation across various platforms, such as SharePoint, Office 365, Salesforce, and Asana.<br>• Provide administrative support for board committee meetings, including taking notes and preparing minutes as needed.<br>• Recommend process improvements to enhance productivity and streamline administrative workflows.
<p>We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s complex calendar, ensuring optimal scheduling of meetings and events.</p><p>• Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs.</p><p>• Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.</p><p>• Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail.</p><p>• Support the President’s role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks.</p><p>• Draft correspondence, presentations, and reports on behalf of the President.</p><p>• Oversee the organization of files, records, and other essential documents to ensure easy accessibility.</p><p>• Anticipate the President’s needs by proactively identifying and resolving potential issues before they arise.</p><p>• Collaborate with internal and external stakeholders to facilitate smooth communication and project execution.</p><p>• Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.</p>
