<p><strong>Front Desk Administrator – Private Equity Firm (West Palm Beach, FL)</strong></p><p><strong>Overview:</strong></p><p>A West Palm Beach office is seeking a skilled Front Desk Administrator to act as the first point of contact for clients and guests. This role is critical to the day-to-day operations and image of the firm, requiring exceptional professionalism, organization, and communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, managing check-in procedures with discretion and professionalism.</li><li>Answer and direct incoming phone calls, screening and transferring as appropriate.</li><li>Maintain conference room schedules and prepare meeting spaces in advance.</li><li>Manage courier and mail distribution, including handling sensitive and confidential materials.</li><li>Support travel and meeting arrangements for executives and staff.</li><li>Handle data entry, expense reports, and basic invoice processing.</li><li>Order office supplies and coordinate with building management or vendors for facility needs.</li><li>Assist with special projects and provide administrative support across departments as needed.</li></ul>
We are looking for an experienced AP/AR Specialist to join our team in West Palm Beach, Florida. This role is a contract-to-permanent position and involves managing key financial processes, including accounts receivable and accounts payable, within a project-driven engineering environment. The ideal candidate will play a critical role in ensuring accurate invoicing, timely collections, and efficient vendor payment operations while collaborating closely with project managers and finance leadership.<br><br>Responsibilities:<br>• Prepare, issue, and monitor client invoices to ensure compliance with contract terms and billing accuracy.<br>• Coordinate with project managers to validate invoicing details, supporting documentation, and necessary approvals.<br>• Maintain accurate accounts receivable schedules and billing records for effective tracking.<br>• Handle collections by conducting follow-ups and addressing discrepancies as per established procedures.<br>• Process vendor invoices promptly, ensuring proper coding and routing through approval workflows.<br>• Manage weekly accounts payable processing in alignment with cash flow planning and organizational needs.<br>• Maintain organized and auditable financial records for accounts receivable and payable activities.<br>• Support month-end close activities related to AR/AP and assist with financial reporting.<br>• Collaborate on system enhancements and improvements to streamline financial processes.<br>• Respond professionally to vendor inquiries and ensure compliance with required documentation.
We are looking for an experienced Collections Specialist to join our team in Juno Beach, Florida. In this long-term contract position, you will play a pivotal role in managing overdue accounts, processing payments, and ensuring compliance with federal and state regulations. This is an excellent opportunity to contribute to the optimization of revenue recovery while maintaining sensitivity to customer needs.<br><br>Responsibilities:<br>• Negotiate payment agreements tailored to customers' financial situations to ensure successful collections.<br>• Track and monitor payment statuses, initiating follow-ups for missed deadlines.<br>• Collaborate with internal teams, such as billing and sales, to resolve disputes efficiently.<br>• Identify and escalate any fraudulent activities for further investigation.<br>• Achieve monthly collection targets and actively contribute to improving collection procedures.<br>• Maintain compliance with federal and state regulations while handling customer accounts.<br>• Ensure accurate processing of payments and validation of customer account details.<br>• Provide exceptional customer service to address inquiries and maintain positive relationships.<br>• Review and optimize revenue recovery strategies to minimize financial risk.<br>• Prepare reports on collection activities and performance metrics for management review.
<p>We are looking for an experienced Accounting Manager to oversee financial operations and reporting for our Cient in the West Palm Beach, Florida area. This role is integral to ensuring the accuracy of financial records, compliance with internal policies, and providing insights that drive strategic decision-making. The ideal candidate will lead month-end close processes, manage general ledger activities, and maintain robust internal controls while supporting the business with ad-hoc financial analyses and special projects.</p><p><br></p><p>Responsibilities:</p><p>• Lead the monthly close process, including reviewing project performance, preparing journal entries, reconciling accounts, and analyzing variances.</p><p>• Manage general ledger activities, payroll operations, and fixed asset accounting to ensure timely and accurate processing.</p><p>• Develop and enforce internal controls and accounting policies to ensure compliance and improve operational efficiency.</p><p>• Assist in preparing budgets and forecasts to align financial planning with business objectives.</p><p>• Provide training and guidance to operational and accounting teams to enhance reporting accuracy and support the development of attention to detail.</p><p>• Conduct ad-hoc financial analyses, including business modeling, tax reporting, and compliance support.</p><p>• Collaborate on system implementations or enhancements to streamline accounting processes and improve data accuracy.</p><p>• Oversee project-based accounting activities, ensuring proper application of percentage of completion accounting methods.</p><p>• Support special projects such as acquisitions, integrations, and operational evaluations as needed.</p>
We are looking for an accomplished Audit Senior to oversee audit engagements with a focus on non-profit organizations and employee benefit plans. In this role, you will manage all aspects of audit processes, ensuring compliance with regulatory standards and delivering exceptional service to clients. This position is ideal for candidates with a strong background in public accounting and a commitment to excellence.<br><br>Responsibilities:<br>• Lead audit engagements for non-profit organizations and various employee benefit plans, including 401(k), 403(b), and defined benefit plans.<br>• Conduct comprehensive planning and risk assessments to identify areas of focus for audit testing.<br>• Review and analyze workpapers, financial statements, and supplementary schedules to ensure accuracy and compliance.<br>• Provide guidance and mentorship to audit staff, fostering growth and maintaining high team performance.<br>• Communicate audit findings, recommendations, and insights effectively to clients.<br>• Ensure all audits adhere to applicable regulations, standards, and Uniform Guidance.<br>• Manage audit fieldwork efficiently, maintaining deadlines and delivering quality results.<br>• Collaborate with clients to resolve issues and provide tailored solutions based on audit outcomes.<br>• Stay updated on industry standards and regulatory changes to maintain compliance and enhance audit practices.
<p>An expanding manufacturing firm in South Florida is seeking a seasoned <strong>Accounts Payable & Receivable Manager</strong> to lead and strengthen their growing finance and accounting team. This is a key leadership role for a hands-on professional who thrives in a fast-paced environment and is passionate about building efficient, scalable financial operations. You’ll be joining a growing organization where your expertise will directly impact financial operations, team development, and long-term scalability.</p><p><br></p><p>What You’ll Do</p><ul><li>Lead, mentor, and supervise the AP and AR teams, fostering accountability and high performance</li><li>Review and approve invoices and payments while actively managing aging reports to ensure timely collections and disbursements</li><li>Monitor cash flow, optimize payment schedules, and oversee day-to-day financial transactions</li><li>Resolve billing discrepancies and payment issues with vendors and customers professionally and efficiently</li><li>Oversee month-end and year-end close processes, including reconciliations and financial reporting</li><li>Support internal and external audits by ensuring documentation accuracy and regulatory compliance</li><li>Train and support team members on financial systems, leveraging experience with <strong>NetSuite, SAP, or Oracle</strong></li><li>Use <strong>Mac products and Google Workspace</strong> to manage reporting and daily workflows</li><li>Identify opportunities to streamline AP/AR processes and implement continuous improvements</li><li>Ensure compliance with all federal, state, and local financial regulations</li></ul><p><br></p>
