<p>We are looking for an experienced Purchasing and Inventory Manager to oversee procurement operations and inventory management for our client in Solano County, California. This role is vital in ensuring the timely acquisition of materials, maintaining optimal stock levels, and fostering strong supplier relationships to support business demands. The ideal candidate will possess strong organizational and leadership skills to drive efficiency and cost-effective strategies within the supply chain.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement purchasing strategies to ensure the timely procurement of equipment, parts, and supplies while maintaining cost efficiency and quality standards.</p><p>• Establish and nurture relationships with suppliers, negotiate favorable terms, and evaluate vendor performance to guarantee consistent delivery and product quality.</p><p>• Monitor inventory levels, conduct regular audits, and apply strategies to prevent overstocking or stock shortages.</p><p>• Collaborate with internal teams to synchronize inventory planning with operational needs and forecasted demand.</p><p>• Process purchase orders, track shipments, and ensure timely delivery of materials while minimizing lead times.</p><p>• Analyze market trends and pricing to identify cost-saving opportunities and negotiate competitive agreements with suppliers.</p><p>• Coordinate with various departments to ensure smooth integration of inventory and purchasing operations.</p><p>• Supervise and evaluate the performance of the Purchasing and Inventory team, providing guidance and support to achieve departmental goals.</p><p>• Manage budgets and oversee invoice processing for purchasing activities, ensuring financial accountability.</p>
<p>We are looking for a dynamic Service Manager to oversee and optimize logistic and fulfillment operations in Napa, California. This role involves managing purchasing processes, coordinating with vendors, and ensuring the efficient use of resources to meet organizational goals. The ideal candidate will demonstrate strong leadership and organizational skills to maintain high-quality service and effective collaboration across teams.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and oversee procurement activities, ensuring alignment with organizational objectives and budgetary constraints.</p><p>• Develop and maintain vendor relationships to secure favorable terms and ensure timely delivery of goods and services.</p><p>• Implement and enforce procurement policies, procedures, and best practices to enhance efficiency.</p><p>• Monitor inventory levels and coordinate with relevant teams to ensure adequate stock availability.</p><p>• Analyze procurement data to identify cost-saving opportunities and improve operational performance.</p><p>• Lead, mentor, and train team members to develop skills and enhance productivity.</p><p>• Collaborate with cross-functional teams to streamline processes and support organizational initiatives.</p><p>• Ensure compliance with legal and regulatory requirements related to procurement activities.</p><p>• Utilize procurement software and tools to track, manage, and report on purchasing activities.</p><p>• Resolve any issues related to orders, invoices, or vendor performance in a timely manner.</p>
<p>Position: IT Purchasing and Operations Coordinator</p><p>Location: Campbell, CA (On-site, Monday–Friday, 9:00 AM–6:00 PM)</p><p><br></p><p>We’re seeking an experienced IT Purchasing and Operations Coordinator to streamline our client's internal procurement and service coordination processes. The ideal candidate will possess deep familiarity with technical purchasing workflows, vendor engagement, and operational systems. You will interface directly with suppliers, clients, and technical teams to ensure accuracy, compliance, and timely fulfillment within the IT services framework.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Execute end-to-end IT procurement: pricing, supplier coordination, PO issuance, and product delivery tracking.</li><li>Generate technical sales quotes and client invoices using standardized systems and data inputs.</li><li>Liaise with hardware/software vendors to identify optimal SKUs and configurations aligned to client specs.</li><li>Manage inbound service requests and help desk ticket triage within IT ticketing platforms.</li><li>Apply escalation logic and route incident or service tickets to correct internal support tiers.</li><li>Produce client-facing operational reports and service delivery metrics at weekly/monthly intervals.</li><li>Compile and submit billing data, payment authorizations, and vendor submissions for reconciliation.</li><li>Maintain accuracy in documentation workflows including approvals (e.g., DocuSign), purchase logs, and client records.</li><li>Support operations managers in refining internal procedures and implementing service improvement initiatives.</li><li>Provide technical onboarding and SOP training for new hires related to purchasing, ticketing, and service delivery tools.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Purchasing Coordinator to join our team on a contract basis in Pleasanton, California. In this role, you will oversee vendor contracts, manage option programs, and support purchasing processes across various communities. This position requires strong organizational skills and the ability to collaborate effectively with divisional teams and other departments.</p><p><br></p><p>Purchasing Coordinator Responsibilities:</p><p>• Create and manage master contracts for vendors, ensuring compliance throughout the community's lifecycle.</p><p>• Set up vendors and prepare subcontract agreements and product specifications.</p><p>• Maintain and update scopes of work, both for master templates and community-specific details.</p><p>• Ensure vendor insurance compliance and adherence to company policies.</p><p>• Develop and manage the master option program, including the NewStar Sales Option Catalog, in alignment with corporate guidelines.</p><p>• Collaborate with divisional teams to establish community-specific option programs and supporting documentation.</p><p>• Create and maintain collateral materials such as browse books, product specification documents, and floor diagrams.</p><p>• Manage purchasing processes, including community setup and contract changes.</p><p>• Set up and process contract documents using digital signature platforms.</p><p><br></p><p><br></p><p>If you are interested in this Purchasing Coordinator position, please submit your resume today!</p>
We are looking for a highly motivated and detail-oriented Office Manager to lead administrative and operational functions at our construction-focused organization in Modesto, California. This long-term contract position requires exceptional organizational skills and the ability to manage certified payroll, compliance processes, and project coordination. The ideal candidate will be adept at using tools like QuickBooks Online and Contractor Foreman while thriving in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Oversee daily office operations, ensuring efficient workflows and proper organization of project files, records, and documentation.<br>• Handle communication with stakeholders, including vendors, subcontractors, and insurance representatives, ensuring timely responses and follow-ups.<br>• Coordinate project-related activities such as scheduling meetings, preparing contracts, and managing compliance documentation.<br>• Manage procurement tasks by obtaining quotes, issuing purchase orders, and tracking deliveries to support project timelines.<br>• Supervise certified payroll processes, including timecard reconciliation and compliance with prevailing wage laws.<br>• Maintain compliance with government regulations, including monitoring certifications and required forms.<br>• Utilize QuickBooks Online to manage invoicing, payroll, and expense tracking with precision.<br>• Train staff in Contractor Foreman software to enhance project management capabilities.<br>• Create and maintain collaborative spreadsheets using Google Sheets for reporting and data management.<br>• Provide administrative support to project managers and construction teams to streamline operations.
<p>Amanda Warren is in search of a Director of Supply Chain to be a part of a dynamic team in Sacramento, California. This role focuses on overseeing all aspects of the supply chain operations, including procurement, inventory management, and vendor relations. You will be expected to align the supply chain functions with the organization's overall objectives, improve operational efficiency, and support company growth.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Lead and manage the entire supply chain functions to ensure smooth operations and efficiency.</p><p>• Collaborate with senior leadership to drive continuous improvement initiatives in the supply chain.</p><p>• Implement supply chain solutions that align with the business objectives and support company growth.</p><p>• Manage procurement processes to ensure the timely availability of materials and resources.</p><p>• Oversee inventory management to maintain optimal stock levels and minimize costs.</p><p>• Develop and manage relationships with vendors, ensuring quality service and cost-effectiveness.</p><p>• Monitor distribution processes to guarantee timely and accurate delivery of goods.</p><p>• Utilize ERP solutions and CRM tools to manage and track supply chain activities.</p><p>• Generate KPI reports to evaluate supply chain performance and identify areas for improvement.</p><p>• Ensure customer satisfaction by resolving inquiries and issues related to supply chain operations.</p>
<p>We are looking for an experienced Office Administrator to join our team in Fremont, California. This role requires a detail-oriented individual who can manage financial transactions, maintain accurate records, and ensure compliance with accounting standards. You will also play a key role in supporting general office administration and customer inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and accurate invoicing.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Maintain comprehensive bookkeeping records, including data entry and account reconciliation.</p><p>• Handle procurement activities, including purchasing and vendor management.</p><p>• Prepare and submit 1099 forms in compliance with tax regulations.</p><p>• Respond to customer inquiries effectively and provide accurate information.</p><p>• Collaborate with vendors to address issues and maintain strong working relationships.</p><p>• Utilize Sage 100 and Microsoft Excel for efficient financial reporting and data management.</p>
We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.<br><br>Responsibilities:<br>• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.<br>• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.<br>• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.<br>• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.<br>• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.<br>• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.<br>• Maintain CRM systems and other office tools to streamline communication and operations.<br>• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.<br>• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
<p>We are looking for a detail-oriented HYBRID Finance Sr Analyst to join our team on a long-term contract basis in Fremont, California. In this hybrid role, you will collaborate closely with the Finance Manager and other analysts to support financial operations, reporting, and reconciliation tasks. This position offers an excellent opportunity to leverage your expertise in financial analysis and cross-functional collaboration while contributing to process improvements and data-driven decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate purchase order approvals and maintain accurate tracking of invoices to ensure timely processing.</p><p>• Update and manage financial trackers and smart sheets in Excel, compiling savings reports and preparing pivoted financial summaries.</p><p>• Perform account reconciliations and validate invoice data for accuracy and completeness.</p><p>• Approve expense reports, ensuring proper coding and billing allocation.</p><p>• Support financial analysts with ad hoc analysis and contribute to custom reporting projects.</p><p>• Prepare detailed financial reports and summaries tailored for stakeholder use.</p><p>• Collaborate with cross-functional teams to enhance financial workflows and operational accuracy.</p><p>• Conduct in-depth analysis to identify financial discrepancies and recommend solutions.</p><p>• Assist in special projects requiring multi-tasking and analytical expertise.</p><p>• Demonstrate a strong understanding of financial principles and processes to drive efficiency.</p>
<p>ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: </p><p><br></p><p>• Perform user access and account management in Active Directory</p><p>• Support IT asset lifecycle management (procurement, imaging, deployment, tracking, dispositioning) for Diocesan supported hardware and software</p><p>• Provide IT related orientation and training for new hires</p><p>• Prepare, provision, maintain, and retire distributed technology systems (e.g., laptops, desktops, printers, phones, etc.)</p><p>• Support the testing, validation, and documentation of software and hardware systems</p><p>• Create and maintain support documentation for consumption by end-users </p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Colleen McAuliffe from Robert Half is seeking a detail-oriented Accounts Payable Specialist with 2+years' experience to join our clients accounting team in Campbell. This role is 100% onsite in office 5 days per week.</p><p><br></p><p> This role plays a key part in supporting day-to-day accounting functions and ensuring timely and accurate payment processing. Experience in the construction or related industries is highly preferred due to job cost tracking and subcontractor invoice requirements.</p><p><br></p><p>Key Responsibilities:</p><p>Process high-volume vendor invoices with accuracy and timeliness</p><p><br></p><p>Match purchase orders, receipts, and invoices (3-way match)</p><p><br></p><p>Review and verify subcontractor invoices and lien releases</p><p><br></p><p>Ensure compliance with contract terms and internal controls</p><p><br></p><p>Manage weekly check runs, ACH payments, and wire transfers</p><p><br></p><p>Reconcile vendor statements and respond to inquiries</p><p><br></p><p>Track and report use tax where applicable</p><p><br></p><p>Assist with month-end close tasks, including accruals and AP aging analysis</p><p><br></p><p>Support year-end 1099 preparation</p><p><br></p><p>Maintain organized digital and physical files in accordance with company policies</p><p><br></p><p>Collaborate with project managers and procurement staff to resolve invoice discrepancies</p><p><br></p><p><br></p>
<p>We are looking for an experienced Controller to oversee and optimize financial operations within our organization. This role requires a strategic thinker who excels in managing accounting systems, financial reporting, and compliance processes. Based in San Leandro, California, this position is ideal for someone with a strong background in financial management and a passion for driving efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ol><li>Lead and coordinate monthly, annual financial reporting, and audits, including internal controls (LICS) and reporting to Corporate.</li><li>Analyze financial data to highlight key metrics, accounting judgments, and areas for cost improvement.</li><li>Drive strategic recommendations to meet financial goals; proactively address margin shifts and procurement efficiencies.</li><li>Ensure timely, accurate executive and corporate reporting through structured systems and processes.</li><li>Oversee monthly cost center analysis and variance explanations for operations, marketing, promotions, etc.</li><li>Manage core accounting teams:</li></ol><ul><li><strong>Accounts Receivable</strong> – Ensure timely collections and manage credit risks.</li><li><strong>Accounts Payable</strong> – Ensure timely, accurate payments.</li><li><strong>Inventory Control</strong> – Maintain accurate stock records.</li><li><strong>Payroll</strong> – Ensure timely and accurate compensation.</li></ul><ol><li>Ensure accuracy of COGS and inventory-related P& L and balance sheet accounts.</li><li>Support annual budget and forecast processes.</li><li>Manage banking, treasury, tax, and audit relationships.</li><li>Improve financial systems and controls; ensure ERP (SAP S4 Hana) accuracy and compliance.</li><li>Lead finance team hiring, training</li></ol>
<p>Livermore client is looking for an onsite temp to hire Customer Service Representatives</p><p><br></p><p>In this Customer Service role, you will be responsible for the following:</p><p><br></p><p>Daily interaction with other support departments, including Finance, Sales, Purchasing, Engineering and Product Management.</p><p><br></p><p>• Direct general customer service- for both end-users and distribution partners via lite phones, primarily email.</p><p>• Respond to Sales inquiries, expectations, and delivery management. Attend District Sales Mgr meetings and take notes</p><p>• Prepare quotes in Epicor and submit them directly to the customer or as directed by sales.</p><p>• Process customer Purchase Orders in Epicor upon receipt from customer (email or customer web portal) or when forwarded from sales. Attend daily meetings.</p><p>o Convert existing quotes in Epicor.</p><p>o Identify account based, or transaction based special instructions.</p><p>o Alert sales when customer need by dates or on the PO are not achievable prior to finalizing Sales Order.</p><p>o Audit Sales Order for accuracy – ship to address, need by dates, order price, customer part number, and quantity.</p><p>o Acknowledge directly to the customer that their purchase order has been processed and our commit/promise dates via email. If commit date is not yet available, confirm and update when it becomes available.</p><p>• Order Management- utilize Production Report, Epicor, and order status tools to:</p><p>o Monitor orders daily for on-time ship date or promised delivery. Raise any issues to the corresponding DSM.</p><p>o Communicate with DSM daily to understand priority and manage customer ship/need by dates.</p><p>• Return Management Duties.</p><p>o Create and send out return documents to customers as needed.</p><p>o Track returns through the complete process and ensure credit memos are sent to customers.</p><p>• Awareness and adherence to all documented sales operations processes.</p><p>• Open corrective action cases in Epicor on every opportunity for process improvement.</p><p>• Performs other related duties as assigned by management.</p><p><br></p><p>If you are interested in this customer service rep opportunity, submit your resume today! </p>
<p>Leading cybersecurity company has an immediate opening on its legal team! We are looking for a legal professional to join our team in Sunnyvale, California where you will play a vital role in managing legal operations and contract administration within a dynamic and fast-paced environment. This hybrid role requiring on-site work 3-4x per week in the office. If you're looking for a diverse position with room for growth, this is the opportunity for you! The ideal candidate will have a background in contract administration, legal operations, or as a corporate paralegal. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Review and process Non-Disclosure Agreements (NDAs) and evaluation contracts to ensure compliance with company legal standards.</p><p>• Collaborate with internal teams to ensure contracts align with organizational policies and objectives.</p><p>• Redline and negotiate contracts to achieve favorable terms while mitigating risks.</p><p>• Manage legal budgets, prepare reports, and track financial data related to legal operations.</p><p>• Support privacy initiatives by handling data subject access requests and maintaining compliance with regulations.</p><p>• Utilize tools such as DocuSign, Salesforce, and SharePoint to streamline contract management and documentation workflows.</p><p>• Contribute to the implementation and optimization of new systems for legal operations.</p><p>• Prioritize and manage a diverse workload, ensuring timely and accurate completion of tasks.</p><p>• Maintain accurate records and documentation to support legal and operational processes.</p>
<p>Our client in San Ramon is seeking an experienced Senior Financial Analyst for a leave coverage. In this role, you will play a critical part in supporting FP& A relationships with senior executive leadership while driving insights and analysis to inform strategic decisions. You will also collaborate with cross-functional teams and contribute to financial planning, reporting, and compliance efforts. This role is 100% remote although priority will be given to Bay Area and Ohio-based consultants. Expected pay is $50-$55/hr. depending on location.</p><p><br></p><p>Responsibilities:</p><p>• Build and maintain strong relationships with senior executive leadership to support financial planning and analysis efforts.</p><p>• Develop a comprehensive understanding of the global financial data governance model and its application to assigned portfolios.</p><p>• Collaborate with business units and corporate teams to gain insights into evolving business models and strategies.</p><p>• Contribute to the annual operating plan process by performing detailed analysis, preparing templates, and generating reports.</p><p>• Monitor performance targets, identify trends or gaps, and propose actionable solutions to meet organizational goals.</p><p>• Partner with teams such as recruiting, procurement, and real estate to ensure spending aligns with approved budgets.</p><p>• Conduct cost rate reviews and provide accounting support for corporate relationships.</p><p>• Lead or participate in initiatives focused on business growth, process simplification, and productivity improvements.</p><p>• Prepare financial models, capital budgets, and high-value analyses to support decision-making processes.</p><p>• Assist in the creation of dashboards and management reports to enhance visibility into business performance.</p>
<p>A well-established construction equipment supplier based in San Leandro, CA is seeking a Contract Review Specialist to support its in-house legal and operational teams. This role is offered on a contract-to-hire basis, with the goal of full-time conversion pending mutual fit. This candidate will be responsible for reviewing a high volume of legal documents, including customer and vendor contracts, and recommending changes to mitigate risk—specifically related to payment terms, indemnification, limitation of liability, and damages. This role includes reviewing agreements tied to infrastructure and facilities operations, including service contracts related to large-scale equipment installation and data center environments. The ideal candidate brings strong redlining experience, excellent attention to detail, and thrives in a fast-paced, team-oriented environment.</p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><p>• Review customer contracts across formal, short form, and annual agreements.</p><p>• Draft, revise, and redline a wide range of contracts including NDAs, Sales Agreements, Purchase Orders, Consulting Agreements, Master Sales Agreements, Rental Agreements, and Service Agreements.</p><p>• Review Dealer/Distribution Agreements (resellers, agents, joint marketing) and Commercial/Public Sector Contracts (Federal, State, and Local bids).</p><p>• Recommend contract modifications related to payment terms, indemnification, insurance requirements, limitation of liability, warranty/guarantee language, and damages.</p><p>• Review infrastructure-related and vendor contracts, including those supporting data center operations and large-scale equipment projects.</p><p>• Collaborate with internal stakeholders and customers to resolve differences, including coordination with legal, insurance, and risk teams.</p><p>• Provide redlined recommendations and, when needed, negotiate directly with external parties until agreement is reached.</p><p>• Maintain comprehensive contract records and documentation including correspondence, customer contact sheets, change logs, and status reports.</p><p>• Ensure contract terms adhere to broader risk policies including revenue recognition, pricing, discounting, and export controls.</p><p><br></p>
We are looking for a detail-oriented Project Assistant to join our team in Tracy, California. This Contract-to-permanent position offers an excellent opportunity to support dynamic project management activities within a leading warehouse storage solutions company. In this role, you will collaborate with various departments to ensure seamless communication, efficient order handling, and timely project execution.<br><br>Responsibilities:<br>• Coordinate with the Project Management team to support ongoing projects and ensure deadlines are met.<br>• Communicate effectively with customers, vendors, and internal departments to address inquiries and provide updates.<br>• Prepare and process estimates, sales orders, purchase orders, and other project-related documentation.<br>• Monitor project timelines and budgets, ensuring alignment with goals and deliverables.<br>• Assist the transportation department in scheduling shipments and updating customers on delivery statuses.<br>• Provide knowledgeable responses to questions regarding products, pricing, availability, and order statuses.<br>• Collaborate with warehouse and fabrication teams to ensure proper handling and fulfillment of orders.<br>• Match and approve invoices for payment while maintaining accurate records.<br>• Manage permitting processes, including purchase orders and status tracking.<br>• Perform various administrative duties such as organizing files, scanning documents, and maintaining a clean work environment.
<p>We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.</p><ul><li>Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.</li><li>Assists CFO with monthly bank reconciliation and brokerage account activities.</li><li>Collaborates with external CPA firm for EOQ and EOY financial reports.</li><li>Processes and returns state sales and use tax for 17 states, also handles state registrations.</li><li>Readies for and participates in tax audits periodically.</li><li>Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).</li><li>Applies received funds to open invoices, creates customer deposits and journal entries as required.</li><li>Administers payroll and 401k for around 45 employees.</li><li>Handles medical, dental, disability, and other insurance policies, and updates them as necessary.</li><li>Provides 1099 forms.</li><li>Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.</li><li>Participates in insurance audits and renewals.</li><li>Requests US Residency Certificates annually.</li><li>Renews US government purchasing privileges each year (SAM).</li><li>Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.</li></ul><p><br></p>
We are looking for a dedicated Accounts Receivable Clerk to join our team in Ceres, California. This is a Contract to Employment position, offering the opportunity for long-term placement based on performance and business needs. The ideal candidate will bring expertise in managing billing processes, collections, and reconciliations within the manufacturing industry.<br><br>Responsibilities:<br>• Ensure the accuracy of sell rates and timely processing of all billings.<br>• Verify and apply sales taxes correctly, updating software as needed.<br>• Project billing status and prepare detailed reports on monthly billing activities.<br>• Manage quarterly sales tax reporting and process schedule of values.<br>• Ensure billing terms are documented properly on invoices, adhering to purchase order or contract requirements.<br>• Execute billing, collection, and reporting tasks in accordance with established deadlines.<br>• Monitor payment due dates and communicate effectively with customers to resolve outstanding invoices.<br>• Process customer payments, researching and addressing discrepancies when necessary.<br>• Prepare monthly invoices, manage adjustments, and submit daily accounts receivable reports to management.<br>• Maintain organized records and ensure compliance with all billing and collection policies.
<p>Robert Half Contracts Finance and Accounting is seeking a Jr Staff Accountant to join a great construction and Home Building firm in Roseville. </p><p><br></p><p>The Junior Staff Accountant will be responsible for supporting the finance team in managing day-to-day accounting functions. This includes handling accounts payable (AP), accounts receivable (AR), bank reconciliations, and assisting with audit preparation. This role requires strong attention to detail, accuracy, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><p>Accounts Payable (AP):</p><p><br></p><p>Process vendor invoices and employee expense reports</p><p><br></p><p>Match purchase orders, receipts, and invoices</p><p><br></p><p>Ensure timely payments and resolve vendor discrepancies</p><p><br></p><p>Accounts Receivable (AR):</p><p><br></p><p>Generate and send customer invoices</p><p><br></p><p>Record customer payments and follow up on outstanding balances</p><p><br></p><p>Reconcile AR subledger to general ledger</p><p><br></p><p>Bank Reconciliations:</p><p><br></p><p>Perform monthly bank and credit card reconciliations</p><p><br></p><p>Investigate and resolve discrepancies</p><p><br></p><p>Audit Preparation:</p><p><br></p><p>Assist in gathering and organizing financial documents for audits</p><p><br></p><p>Prepare schedules and reports required by auditors</p><p><br></p><p>Support internal controls and compliance initiatives</p><p><br></p><p>General Accounting Support:</p><p><br></p><p>Assist in month-end close processes</p><p><br></p><p>Maintain accurate and up-to-date financial records</p><p><br></p><p>Support other ad hoc projects as needed</p><p><br></p><p>This is a full-time job, 40 hours a week onsite that would start right away. The ideal candidate would have 1-2 years of GAAP accounting, basic bookkeeping and AP/AR experience and work well with learning new software's and working in a fast-paced environment.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>We are extending an exciting opportunity for a Staff Accountant in the Tax Consulting industry. The position is based in Palo Alto, California, and will provide an engaging workplace environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Process vendor payments by securing approvals or matching payments with pre-approval documents.</li><li>Monitor discount opportunities, verify wire instructions, schedule and prepare checks.</li><li>Resolve discrepancies and ensure proper documentation for purchase orders, contracts, invoices, and payments.</li><li>Ensure credit is received for outstanding memos; issue stop-payments or amend purchase orders as needed.</li><li>Scan payment documents and maintain an organized electronic filing system.</li><li>Sort and open mail to separate finance-related documents.</li><li>Collect W9 forms from vendors and update the 1099 spreadsheet.</li><li>Address vendor inquiries promptly.</li><li>Assist in preparing and reconciling monthly expense reports, ensuring proper approvals and coding.</li><li>Prepare monthly credit card summary approval report.</li><li>Prepare and process monthly inter-company bill backs.</li><li>Handle check deposits for various entities.</li><li>Assist in preparing monthly/quarterly reports and annual budget templates.</li><li>Request and track charitable acknowledgment confirmations.</li><li>Use spreadsheets and pivot tables for basic analytics and creating schedules.</li><li>Respond to after-hours emails and requests as needed.</li><li>Assist with other ad-hoc projects as assigned.</li><li>Ensure accurate and timely invoice processing.</li><li>Maintain accurate financial records and books.</li><li>Protect client confidentiality regarding records and files.</li></ul><p><br></p>
<p> </p><p><strong>Job Description: Facilities Coordinator </strong></p><p>We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul><p><br></p>
<p>We are offering an exciting opportunity for a CFO in Oakland, California. The CFO will play a key role in our team, tasked with overseeing our financial operations and systems, including the use of Accounting Software Systems and CRM tools. This role operates within the industry and involves managing accounting functions, auditing, budget processes, and capital management.</p><p><br></p><p><strong>Property Operations Responsibilities:</strong></p><ul><li>Collaborate with teams for financial optimization and to identify cost-saving opportunities.</li><li>Supervise budgeting, forecasting, financial analysis and capital structure.</li><li>Identify and manage financial risks and ensure compliance with regulations.</li><li>Administer accurate financial reporting according to GAAP and other standards, and tax planning.</li><li>Work with attorneys and title companies on property purchase and sale agreements.</li><li>Manage payroll processes ensuring timely compensation and conforming with regulations and tax laws.</li></ul><p><strong>Estate Planning Responsibilities:</strong></p><ul><li>Manage owner’s estate planning activities, ensuring regulation compliance and effective estate/gift planning.</li><li>Implement strategies for charitable and philanthropic initiatives.</li></ul><p><strong>Partnership Accounting Responsibilities:</strong></p><ul><li>Manage all aspects of partnership accounting for precise financial management, including tracking partner basis and overseeing cost segregation studies for potential tax savings.</li><li>Ensure accurate preparation of partnership financial statements.</li><li>Supervise tax filings preparation for partnerships, ensuring regulation compliance.</li><li>Collaborate with external tax advisors on complex issues, providing tax optimization opportunities.</li><li>Regularly monitor financial performance and tax implications of the partnership, providing insights and recommendations.</li></ul><p><br></p>
We are looking for a motivated and detail-oriented Help Desk Analyst II to join our team in Sacramento, California. This is a Contract-to-permanent position within the non-profit sector, where you'll have the opportunity to provide exceptional technical support and contribute to a collaborative, fast-paced environment. The ideal candidate will bring strong communication skills, technical expertise in Apple devices, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Provide comprehensive desktop support for MacOS and iOS devices, ensuring timely resolution of technical issues.<br>• Maintain and manage inventory systems, including tracking, organizing, and purchasing equipment as needed.<br>• Develop and execute scripts to enhance system functionality and streamline processes.<br>• Assist with configuration management using tools like Jamf Pro and JAMF Casper Suite.<br>• Troubleshoot network protocols and connectivity issues, applying effective problem-solving techniques.<br>• Deliver excellent client-facing support, showcasing professionalism and strong interpersonal skills.<br>• Create and update documentation to ensure processes are followed and information is accurately maintained.<br>• Travel to various locations approximately 4+ times per year to provide on-site technical support.<br>• Collaborate with team members to improve workflows and share knowledge.<br>• Adapt to a fast-paced environment while multitasking and prioritizing tasks effectively.
