We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
<p>We are looking for a talented Senior Graphic Designer to join our team in New York, NY. In this hybrid role, you will work onsite three days a week (Tuesday through Thursday) to create visually compelling designs that support marketing and business development initiatives. This is a long-term contract position that offers an exciting opportunity to collaborate with a dynamic team and contribute to impactful branding efforts.</p><p><br></p><p>Responsibilities:</p><p>• Design visually engaging presentations, proposals, and marketing materials that align with business development strategies.</p><p>• Collaborate closely with marketing managers and specialists to translate complex concepts into clear and impactful visuals.</p><p>• Ensure brand consistency across all materials while exploring creative ways to elevate the organization's presence.</p><p>• Utilize expertise in Adobe Creative Suite and PowerPoint to produce high-quality designs.</p><p>• Manage multiple projects simultaneously, meeting deadlines with exceptional attention to detail.</p><p>• Communicate project updates effectively, ensuring all stakeholders are informed of progress.</p><p>• Work on Mac-based systems to create and refine graphics using industry-standard tools.</p><p>• Contribute to brainstorming sessions, offering innovative ideas for marketing campaigns and pitches.</p><p>• Explore opportunities to integrate motion graphics or animation into designs to enhance visual storytelling.</p><p>• Maintain a proactive approach to learning and adapting to new technologies or industry trends.</p>
<p>We are looking for a diligent General Office Clerk to join our team on a contract basis in Bronx, New York. This position requires a reliable individual with strong organizational skills who can assist with administrative and clerical tasks to ensure smooth daily operations. </p><p>Responsibilities:</p><p>· Completes data entry for all work orders</p><p>· Create and close out work orders in system.</p><p>· Creates and maintains files.</p><p>· Additional clerical duties and responsibilities as assigned.</p>
<p><strong>About the Opportunity</strong></p><p>Join a non-profit organization in New Haven, where you will play a vital role in supporting the CEO. This position is an excellent entry point for professionals seeking to work in a collaborative and mission-driven environment.</p><p>As our new <strong>Executive Assistant</strong>, you will engage in a wide range of administrative activities, including calendar and travel management, taking meeting minutes, and offering general office support. While not mandatory, having a vaccination is preferred.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide seamless executive-level support to the CEO, ensuring smooth operations and effective time management.</li><li>Occasionally assist two senior admin staff on specialized tasks.</li><li>Manage and coordinate schedules, travel arrangements, and meetings.</li><li>Capture detailed meeting minutes during key sessions.</li><li>Support general administrative tasks as needed, ensuring organizational efficiency.</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><p>We are looking for a dedicated and organized team member who thrives in a collaborative and people-oriented environment.</p><p><strong>Top Skills (Hard):</strong></p><ol><li><strong>Executive Assistant Experience</strong>: Prior experience supporting senior executives; lighter experience considered.</li><li><strong>Administrative Skillset</strong>: Proven administrative skills in office operations.</li><li><strong>Public Speaking Skills</strong>: Comfortable presenting information or representing leadership when needed.</li></ol><p><strong>Technical Knowledge:</strong></p><ul><li>Familiarity with <strong>Canva</strong> and <strong>Boardable</strong> (not required).</li></ul><p><strong>Soft Skills (Personality):</strong></p><ol><li>Team-oriented and collaborative approach to work.</li><li>Strong interpersonal skills and ability to connect with various stakeholders.</li></ol><p><br></p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
We are looking for an Office Services Associate to join our team on a contract basis in New York, New York. This role is essential in delivering efficient back-office services, including reprographics, mail handling, and digital document management. The position also involves supporting hospitality, reception, and other administrative functions to ensure seamless operations.<br><br>Responsibilities:<br>• Manage reprographics, mail services, and digital document intake following established protocols.<br>• Maintain accurate records using appropriate logs for office service tasks.<br>• Ensure job tickets are completed correctly before beginning work assignments.<br>• Troubleshoot basic equipment issues and escalate complex problems as needed.<br>• Prioritize and organize workflow to meet deadlines and deliver quality results.<br>• Perform quality assurance checks on completed work to ensure accuracy.<br>• Load and replenish machines with paper, toner, and other necessary supplies.<br>• Handle sensitive and confidential documents securely and professionally.<br>• Adhere to company and client-specific policies, ensuring compliance at all times.<br>• Communicate effectively with supervisors and clients regarding job status or any challenges encountered.
<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support multiple senior leaders. This long-term contract role requires excellent organizational skills, the ability to manage multiple priorities, and a high level of professionalism. The ideal candidate will thrive in a fast-paced environment and play a key role in ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate meetings across multiple time zones.</li><li>Prepare and submit accurate expense reports in compliance with company policies (experience with tools such as Concur is a plus).</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and ground transportation.</li><li>Support onboarding by coordinating workspace setup, account access, and orientation schedules for new team members.</li><li>Oversee general office operations, including supplies, mail distribution, and administrative support needs.</li><li>Prepare and format presentations, reports, and meeting materials for executives and stakeholders.</li><li>Serve as a primary point of contact, ensuring clear, professional communication between executives and internal/external partners.</li><li>Provide high-level administrative support while maintaining confidentiality of sensitive information.</li><li>Anticipate executive needs and proactively address scheduling and administrative challenges.</li></ul>
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
