Add your latest resume to match with open positions.

2 results for Office Services Specialist in Silverdale, WA

Office Manager

Bellevue, WA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for an experienced Office Administrator to support daily operations in our office through a contract engagement. This position is well suited for someone who thrives in a fast-moving, organized setting, enjoys creating order across administrative functions, and delivers a high-quality experience for both clients and internal staff. The role will oversee office coordination, document management, billing support, and technology-related administration to keep the workplace running efficiently. Responsibilities:• Maintain firm’s workflow/task list, including setup of new clients in the system, and updating as client projects are completed. • Assist with inflow of paper and electronic tax documents, scanning, and workpaper setup. • Assist with implementation of AI tools to improve the efficiency of our processes. • Assemble completed tax returns for delivery to clients, including obtaining esignatures and e-filing of documents. • Prepare and e-mail invoices and follow up on accounts receivable. • Answer main phone line and assist clients with general administrative matters. • Greeting clients as they enter and seat them in conference room. • Maintain online client portal, which is updated as new tax filings are completed. • Communicate with software providers and third-party IT providers to ensure software is functioning and up to date. • Printing and mailing of annual tax organizer packages (late December/early January). • Maintain website. • Prepare envelopes and packages for mailing, prepare certified receipts (as needed), and trips to post office. • Organize paper files in file room (we have both electronic and paper files). • Order office supplies as needed.
2026-07-06T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-07T00:00:00Z