1,081 Results for Service Coordinator Jobs in Secondary

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Client Services & Office Coordinator

Denver, CO
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are seeking a highly organized and customer-focused Client Services & Office Coordinator to support a busy professional office in Denver. This role is ideal for someone who enjoys being the go-to person in the office, thrives in a fast-paced environment, and can confidently balance client-facing responsibilities with administrative support. You will serve as the first point of contact for visitors and clients while providing operational and administrative support to a team of approximately 20 professionals. This position requires a proactive, adaptable individual who enjoys wearing multiple hats and helping keep the office running smoothly. Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional manner</li><li>Answer and route incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Support client service requests and administrative inquiries</li><li>Maintain client records and documentation</li><li>Process incoming correspondence and deposits</li><li>Manage office supplies and coordinate maintenance requests</li><li>Assist with expense reporting and administrative projects</li><li>Coordinate branch meetings, seminars, and special events</li><li>Provide administrative support to leadership and office personnel</li><li>Enter and update information across multiple systems</li><li>Help deliver an exceptional client experience while supporting daily office operations</li><li>Adapt to changing priorities and provide support where needed</li></ul>
2026-10-22T15:38:42Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Patient Care Coordinator to support physician order workflows for a healthcare organization. This Long-term Contract position focuses on keeping care documentation accurate, complete, and returned on schedule so patient services can continue without interruption. The person in this role will work closely with clinical teams, office staff, and leadership to improve coordination, monitor compliance activity, and resolve documentation issues efficiently. Responsibilities:• Coordinate the timely distribution of plans of treatment and interim orders to physicians or other authorized providers for review and signature.• Track outstanding orders and follow up with medical offices to help secure completed documentation within required timeframes.• Build strong working relationships with office personnel and internal care teams to support the return of signed care orders and related documents.• Maintain organized and effective order management practices that promote accuracy, consistency, and operational efficiency.• Monitor documentation and signature compliance and communicate status updates to departmental leadership as needed.• Escalate delays, missing signatures, and compliance concerns to the appropriate staff members and supervisors for prompt resolution.• Notify the care team when updates to orders or care plans require review by a nurse or designated clinician.• Assist with preparation for audits or surveys by gathering requested order-management documentation and supporting materials.• Attend department meetings and contribute updates on workflow progress, challenges, and improvement opportunities.• Create reports, spreadsheets, and visual summaries that show physician order activity, turnaround trends, and compliance performance.
2026-10-19T17:28:44Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23.00 - 29.00 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T17:54:12Z

Tax Manager - Public

Middletown, DE
onsite
Permanent / Full Time
140000.00 - 170000.00 USD / Yearly
Base salary: $150,000 - $170,000/Year + Bonus Well established small firm with 3 offices, with uncapped career potential. When you talk about work life balance in public accounting, at this company it rings true! As per the Managing Director “ we are unique in the way we operate. 2 interviews and done As a Tax Manager you will be responsible for review of associates and Seniors. • Serve as a Career Advisor, mentor or coach to one or more employees, which will include providing honest and timely performance feedback • Train and develop staff members • Provide detailed review and analysis of complex tax returns • Work on multiple complex issues while communicating in a non-technical manner to facilitate communication between the client and the service team while managing the risk for both the client and the firm • Serve as the Tax client service coordinator for appropriate clients • Advise clients on a full spectrum of corporate tax services, including planning, research, compliance, and general mergers and acquisitions activities • Reviewing research findings and ensure conclusions are consistent with firm policies and professional standards • Assist with new business development, extended service and tax issue recognition for existing clients • Manage corporate client needs with respect to tax services and federal and state tax compliance • Remain up-to-date on current tax practices and changes in tax law • Other duties as assigned • Some travel may be required Basic Qualifications: • BA/BS Degree – preferably in Accounting or related field of study • CPA, JD, LLM, or EA • Minimum of 5 years of experience in Public Accounting • Ability to work closely with clients to answer questions or to collect necessary information for tax service requirements • Experience with the following: S-Corps, C-Corps, Partnerships • Effective verbal and written communication skills Preferred Qualifications: • Working knowledge of tax code and technical aspects of tax preparation and compliance • Strong technical skills in accounting and tax preparation, industry specialization a plus • Ability to handle multiple tasks simultaneously • Experience preparing or reviewing accounting for income taxes in accordance with ASC 740’s • Experience in dealing with international tax matters a plus
2026-10-02T21:44:30Z

Technical Project Coordinator/Admin

West Chester, OH
remote
Temporary / Contract
25.00 - 29.00 USD / Hourly
Technical Project Coordinator/AdminOnsite in West Chester, OHContract through 12/31/26 with potential extensions Support the coordination and execution of business service installations, upgrades, remediation efforts, and services engagements. This role serves as the central point of communication between field technicians, operations teams, vendors, project stakeholders, and customers to ensure successful day-of-service delivery. The position requires strong organizational skills, real-time issue resolution, and the ability to manage multiple installation activities simultaneously in a fast-paced operational environment. Standard hours are 9:30 AM to 6:00 PM EST. Responsibilities:<ul><li>Coordinate day-of-service activities for installation, upgrade, remediation, and services engagements.</li><li>Conduct pre-dispatch readiness reviews with field technicians to confirm schedules, scope, access requirements, materials, and technical preparedness.</li><li>Provide real-time operational support to field technicians throughout service events.</li><li>Monitor installation progress and track milestone completion against established implementation timelines.</li><li>Maintain accurate project status updates and provide hourly progress reporting within designated project tracking systems.</li><li>Serve as the primary point of contact for communications between field personnel, project teams, management, vendors, and customers.</li><li>Ensure required documentation, test results, photographs, and project records are completed, approved, and uploaded within established timelines.</li><li>Validate completion of deliverables and confirm work orders are properly closed before technician release.</li><li>Escalate risks, delays, and operational issues as needed to support successful project execution.</li></ul>
2026-09-24T18:28:48Z

Dispatcher

Piqua, OH
remote
Temporary / Contract
16.00 - 18.00 USD / Hourly
Our client is seeking a dependable Dispatcher for a 3-month contract assignment. This role will focus on providing excellent customer support while also assisting with dispatching and scheduling duties. The ideal candidate is organized, detail-oriented, and comfortable handling a high volume of calls and coordination tasks in a fast-paced environment. Key Responsibilities:<ul><li>Answer incoming customer calls, emails, and service requests in a professional and timely manner</li><li>Provide accurate information regarding services, orders, appointments, and account updates</li><li>Schedule, coordinate, and dispatch service calls or field staff based on business needs</li><li>Communicate with technicians, drivers, or internal teams regarding schedules and customer updates</li><li>Monitor service status and follow up on delays, changes, or customer concerns</li><li>Enter and maintain accurate customer, scheduling, and dispatch records in company systems</li><li>Resolve routine customer issues and escalate more complex concerns as needed</li><li>Support general administrative tasks related to service coordination and customer communication</li></ul>
2026-10-16T18:13:43Z

Service Operations Coordinator

Marlborough, MA
onsite
Permanent / Full Time
60500.00 - 70000.00 USD / Yearly
We are looking for a Service Operations Coordinator to join our team in the Marlborough, MA area. In this role, you will help keep service activities running smoothly by managing quotes, orders, billing-related tasks, and customer payment processing. This position works closely with service teams and customers to support parts coordination, maintain accurate records, and deliver responsive service throughout the order and payment cycle. Responsibilities:• Prepare and manage service-related quotations, customer orders, and billing documentation with accuracy and timeliness.• Enter and apply customer payments in company systems to support order release and service fulfillment.• Respond to customer questions regarding pricing, invoices, parts availability, and expected delivery timelines.• Coordinate the movement of service parts and assist internal teams with updates needed to complete service requests.• Track field part usage and maintain organized records to support operational visibility and planning.• Share service updates with customers when needed, including warranty-related information and completed documentation.• Follow established quality and compliance procedures aligned with applicable internal standards and regulated requirements.• Contribute to workflow improvements that increase efficiency across service operations and related administrative processes.• Keep required training current and provide general support to the broader service organization as business needs evolve.
2026-09-24T16:05:26Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T01:38:45Z

Client Relationship Coordinator

Wilmington, DE
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a client within the Financial Services industry on their search for a Client Relationship Coordinator with proven exposure to financial planning, investment services, and/or insurance products. This role consists of providing excellent customer engagement by drafting client correspondence and documentation, preparing meetings, entering data into the company’s CRM system, collecting client payments, and coordinating with outside vendors as needed. The ideal Client Service Coordinator will also develop business plans to assist in goal setting, present product knowledge to prospective clients, negotiate agreements, and resolve all client inquiries. How you will make an impact<ul><li>Coordinate client interactions, manage appointments, and help ensure a seamless and professional client experience.</li><li>Provide administrative and operational support to professionals responsible for maintaining ongoing client relationships.</li><li>Maintain accurate client records, update CRM databases, and track follow-up activities to ensure timely communication.</li><li>Assist with scheduling, correspondence, documentation, and other tasks that support client engagement and retention.</li><li>Identify opportunities to streamline workflows and improve service delivery through technology and automation.</li><li>Embrace new software platforms and AI tools to enhance productivity, organization, and client service.</li><li>Handle sensitive client information with discretion while maintaining a high standard of professionalism and accuracy.</li><li>Collaborate with internal teams to address client needs, resolve service-related issues, and support overall business objectives.</li></ul>
2026-10-15T18:23:44Z

Workplace Experience Coordinator - Level 1

Houston, TX
remote
Temporary / Contract
28.00 - 28.00 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-09-28T22:48:45Z

Facilities Coordinator

Richmond, CA
remote
Temporary / Contract
24.00 - 27.00 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:08:52Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27.50 - 30.00 USD / Hourly
Robert Half has an exciting opportunity with an Ai company AI company in San Mateo. This temporary, part-time role is ideal for a highly organized, proactive professional who enjoys creating a welcoming, efficient, and well-maintained workplace. You will play an important role in supporting daily office operations, coordinating workplace services, assisting with onsite interviews, and ensuring employees and visitors have a positive office experience. If you enjoy wearing multiple hats, providing excellent customer service, and keeping an office running smoothly, this is a great opportunity to make an immediate impact on a collaborative team. Key Responsibilities<ul><li>Office Operations: Maintain an organized, professional, and welcoming office environment, ensuring conference rooms and common areas are clean, stocked, and ready for use.</li><li>Employee Amenities: Coordinate employee lunches by placing orders, confirming headcounts, arranging deliveries, setting up meals, and managing cleanup.</li><li>Inventory & Supplies: Monitor and replenish snacks, beverages, kitchen supplies, cleaning products, and general office materials. Place orders as needed to maintain adequate inventory.</li><li>Facilities Coordination: Serve as the onsite point of contact for maintenance requests, repairs, janitorial services, and other facility-related needs. Coordinate with property management and external vendors to resolve issues.</li><li>Visitor Management: Welcome guests, coordinate visitor access and passes, notify employees of arrivals, and assist visitors with navigating the office.</li><li>Interview Support: Help facilitate onsite candidate interviews by preparing meeting rooms, coordinating visitor access, managing NDA sign-in procedures, and ensuring candidates receive a professional welcome.</li><li>Employee Access & Parking: Coordinate office badges, parking permits, and parking validation as needed.</li><li>Mail & Deliveries: Receive, organize, and distribute incoming mail, packages, catering orders, and other office deliveries.</li><li>Vendor Coordination: Communicate with catering providers, office supply vendors, facilities teams, and other service providers to support daily workplace needs.</li><li>Issue Resolution: Troubleshoot routine office and workplace concerns, escalating urgent maintenance issues or technical problems to the appropriate contacts.</li></ul>
2026-10-12T16:53:43Z

Patient Care Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk access services in Minneapolis, Minnesota. This Contract position plays an important role in creating a welcoming experience while ensuring accurate demographic, insurance, and financial information is captured in the electronic medical record. The person in this role will guide patients through check-in, answer registration-related questions, and help address account or coverage issues with care and attention to detail. Responsibilities: • Welcome patients upon arrival and create a positive, detail-oriented first impression during the registration process. • Obtain and enter demographic, insurance, and financial details accurately into the electronic medical record system. • Conduct patient check-in, review required forms, and ensure all necessary paperwork is completed correctly. • Guide patients to scheduled visits or procedures and provide support with additional appointment coordination when needed. • Research and resolve registration discrepancies, claim-related concerns, and account issues while documenting outcomes in the record. • Confirm insurance eligibility, review benefit details, and explain coverage or estimated cost information to patients as appropriate. • Collect copayments, deductibles, and other patient payments, and provide guidance on available financial assistance options. • Support patients through financial assistance screening and application steps, referring complex matters to the appropriate team when necessary. • Obtain required signatures, process information requests, and coordinate with internal departments to gather relevant medical record documentation. • Provide day-to-day guidance to team members or assist with onboarding and mentoring activities as assigned.
2026-10-16T20:48:49Z

Event Coordinator

New York, NY
onsite
Temporary / Contract
28.50 - 30.00 USD / Hourly
We are looking for an Event Coordinator to support the planning and delivery of client-facing events in New York, New York. This Long-term Contract position partners closely with the event manager and cross-functional hospitality teams to manage event details from initial intake through on-site execution. The role is ideal for someone who thrives in a fast-paced environment, communicates well with service partners, and can adapt to a schedule that may include extended hours based on event needs. Responsibilities: • Partner with the client-side event manager to organize event logistics and ensure each program is prepared for successful delivery. • Gather and review event details for upcoming functions, translating client needs into clear operational plans. • Oversee coordination for events held in the 8th-floor event space, ensuring room readiness and service alignment. • Collaborate with catering vendors to recommend food selections and service options that match event goals. • Advise on staffing coverage and service support required for each event based on size, format, and timing. • Prepare and finalize event documentation, including quads and other planning materials needed for execution. • Enter and maintain accurate event information within the company system to support scheduling and operations. • Work closely with hospitality and concierge teams to coordinate guest experience, service flow, and on-site support. • Manage events from the initial request stage through live execution, resolving issues quickly and maintaining high service standards.
2026-10-07T19:08:44Z

Patient Care Coordinator

St. Paul, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk operations for a contract position. In this role, you will create a welcoming experience for patients while ensuring accurate collection of demographic, insurance, and financial information within the electronic medical record. This opportunity is well suited for someone who combines strong customer service skills with attention to detail and the ability to navigate healthcare administrative processes. Responsibilities: • Welcome patients upon arrival and provide a welcoming, supportive first point of contact throughout the registration process. • Gather and enter patient demographic, insurance, and financial details into the electronic medical record with a high level of accuracy. • Complete check-in activities, conduct intake interviews, and ensure required forms and signatures are obtained before services are provided. • Guide patients to scheduled visits or procedures and assist with additional appointment coordination when same-day needs arise. • Investigate and address registration discrepancies, claim-related concerns, and account issues while documenting actions taken in the medical record. • Review insurance eligibility, benefits, and payer responses, including more complex billing-related situations, to support accurate account setup. • Communicate estimated costs, collect co-pays and deductibles, and answer routine questions related to payment expectations and available financial support options. • Help patients navigate financial assistance processes by reviewing program criteria, supporting application completion, and routing complex matters to the appropriate team. • Provide day-to-day guidance to team members, support request-for-information documentation, and assist with gathering records or other administrative tasks as needed.
2026-10-16T13:33:42Z

Logistics Customer Support Coordinator

Palomar Mountain, CA
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
Robert Half is hiring a Logistics Customer Support Coordinator for a busy distribution operation in Palomar! This position is ideal for a customer-focused professional who enjoys solving problems, coordinating details, and keeping customers informed when orders, deliveries, or schedules change. You'll serve as a key connection between customers, warehouse personnel, drivers, and internal sales teams.This isn't just a call-answering role. You'll help track orders from entry through delivery, investigate discrepancies, and keep communication clear when timing or inventory issues arise. Candidates who are organized, adaptable, and comfortable working in a fast-paced operations environment will be especially well suited.Key Responsibilities:<ul><li>Enter customer orders and verify pricing, quantities, delivery details, and requested dates.</li><li>Respond to customer inquiries by phone and email regarding order status and delivery schedules.</li><li>Track shipments and coordinate delivery updates with dispatch, warehouse, and transportation teams.</li><li>Communicate delays, backorders, substitutions, and other order changes to customers.</li><li>Resolve order discrepancies, missing items, damaged shipments, and delivery concerns.</li><li>Maintain accurate customer records, order notes, and case documentation.</li><li>Coordinate returns, credits, replacement orders, and service requests.</li><li>Work with sales representatives to address customer needs and special delivery requirements.</li><li>Monitor open orders and follow up on items requiring additional action.</li><li>Assist with inventory availability checks and communicate product shortages.</li><li>Prepare routine reports related to order volume, delivery status, and customer issues.</li><li>Identify recurring service problems and recommend improvements to workflows.</li><li>Provide timely, professional service while balancing multiple requests and deadlines.</li></ul>
2026-10-15T18:44:09Z

Workplace Experience Coordinator - Level 1

San Jose, CA
remote
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-14T11:48:45Z

Workplace Experience Coordinator - Level 1

Miami, FL
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
We are looking for a service-oriented Workplace Experience Coordinator - Level 1 to support daily front desk and workplace operations in New Jersey. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office services, and ensuring employees and visitors receive responsive support. The position plays an important role in maintaining smooth site operations through strong organization, clear communication, and dependable follow-through. Responsibilities: • Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in procedures, visitor credentials, and parking access in line with site security expectations. • Coordinate meetings, workplace activities, and on-site events by arranging room setup, confirming logistics, organizing supplies, and supporting breakdown after completion. • Handle service requests related to facility upkeep, including janitorial and maintenance needs, and track follow-up to help maintain an efficient work environment. • Support day-to-day office services such as mail distribution, supply coordination, and onboarding preparation to ensure employees have the resources they need. • Respond to questions, concerns, and workplace issues from staff, guests, and colleagues with a customer-focused mindset and practical solutions. • Work closely with external vendors and internal partners to schedule services, confirm deliveries, and maintain consistent workplace support. • Follow building-specific safety, security, and emergency procedures and escalate issues promptly to protect occupants and visitors. • Prepare basic communications or presentations and share information clearly with team members and small or large groups as needed.
2026-10-20T15:03:51Z

Patient Care Coordinator

Freehold, NJ
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support daily front-office and patient service operations for a contract position based in New Jersey. This role focuses on creating a smooth experience for patients by managing appointment flow, handling records accurately, and assisting with check-in and coordination tasks. The assignment is expected to run through the second week of November, with a Monday through Friday schedule and the possibility of a longer-term opportunity depending on business needs. Responsibilities: • Coordinate patient appointments and maintain an organized daily schedule to support efficient office operations. • Welcome patients upon arrival, guide them through check-in procedures, and address routine questions with close attention to detail. • Update, organize, and maintain patient medical records with close attention to accuracy and confidentiality. • Communicate with patients regarding upcoming visits, scheduling changes, and general appointment information. • Work closely with clinical and administrative staff to keep patient flow running smoothly throughout the day. • Support office processes related to returning results prior to patient start or follow-up activities as needed. • Assist with administrative tasks that contribute to a positive patient experience and timely service delivery.
2026-10-13T21:14:06Z

Workplace Experience Coordinator - Level 1

Chicago, IL
remote
Temporary / Contract
26.00 - 26.87 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator - Level 1 to support daily front desk and office services operations. This is a Contract position for an initial 2-month assignment, with the possibility of extension, and it requires on-site availability. In this role, you will help create a welcoming and organized workplace for employees, guests, and vendors while ensuring smooth coordination of essential site services and event support. Responsibilities: • Welcome employees, visitors, and service providers with a courteous front desk presence and guide them through site access procedures. • Administer visitor registration, parking arrangements, and badge distribution while adhering to building security standards. • Coordinate workplace support activities such as mail handling, supply distribution, onboarding logistics, and service requests for office needs. • Track and escalate janitorial and maintenance issues, ensuring work orders are submitted and resolved in a timely manner. • Plan and support on-site meetings and events by reserving space, arranging room setup, organizing materials, and overseeing breakdown afterward. • Respond to questions, requests, and concerns from employees and guests with a solutions-focused approach and strong customer care. • Work closely with external vendors to schedule services, confirm deliveries, and maintain smooth day-to-day workplace operations. • Follow site emergency and safety procedures, communicating concerns promptly to the appropriate contacts when issues arise. • Prepare clear updates, basic presentations, and other workplace communications as directed by leadership.
2026-09-29T13:08:46Z

Patient Care Coordinator

Hastings, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk operations for a Long-term Contract position. In this role, you will help create a positive arrival experience while ensuring patient demographic, insurance, and financial details are accurately recorded in the electronic medical record. This opportunity is well suited for someone who combines strong customer service skills with attention to detail in a healthcare setting. Responsibilities: • Welcome patients upon arrival and provide a detail-focused, service-focused check-in experience. • Gather and enter demographic, insurance, and financial information accurately within the electronic medical record system. • Guide patients through registration forms, required documentation, and signature collection for appointments or procedures. • Confirm coverage, review eligibility and benefit details, and address registration or claim-related account discrepancies. • Explain estimated patient costs, collect copays or deductibles, and respond to questions about available financial assistance options. • Support patients with financial assistance applications, including screening for eligibility and helping complete required paperwork. • Coordinate appointment flow by directing patients to the correct area and assisting with additional scheduling needs when needed. • Record issues, follow-up actions, and account updates in work queues and patient records while following established procedures. • Provide day-to-day guidance to team members, assist with training as needed, and complete other assigned duties related to patient access operations.
2026-10-16T14:34:02Z

Facilities Coordinator

South San Francisco, CA
remote
Temporary / Contract
30.00 - 40.00 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T17:08:46Z

Workplace Experience Coordinator - Level 1

Atlanta, GA
remote
Temporary / Contract
20.00 - 23.33 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support daily front desk and workplace services operations in New Jersey. This is a Contract position with a 3-month assignment, offering the opportunity to create a welcoming environment for employees, visitors, and service partners. The ideal candidate will bring strong customer service instincts, sound organizational skills, and a proactive approach to keeping office operations running smoothly. Responsibilities: • Welcome employees, guests, and vendors at the front desk while maintaining a courteous and friendly first impression for everyone entering the workplace. • Oversee visitor coordination by handling check-in procedures, parking arrangements, and required security steps with accuracy and care. • Monitor shared spaces through routine floor inspections to identify safety concerns, room readiness issues, and workplace support needs before they escalate. • Respond to questions and service requests from staff and visitors, resolving routine matters directly and escalating more complex concerns when appropriate. • Submit and track facilities and housekeeping requests, while also assisting with mail distribution, supply coordination, and workplace setup activities for new team members. • Partner with external vendors and internal service teams to help ensure consistent delivery of workplace support services across the site. • Coordinate on-site meetings and events by managing room arrangements, setup logistics, and cross-functional communication to deliver a smooth attendee experience. • Help plan and execute engaging monthly community activities that encourage employee participation and create a vibrant office atmosphere. • Follow site safety, security, and emergency procedures, sharing timely updates and supporting established protocols to maintain a safe environment.
2026-10-02T16:18:44Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Facilities Coordinator to support daily site operations and administrative activities in Austin, Texas. This Long-term Contract position combines facilities coordination, vendor management, event support, and front-of-house assistance to help maintain an organized, efficient, and service-focused workplace. The role works closely with employees, clients, service providers, and internal teams to keep operations running smoothly while ensuring accurate documentation, timely communication, and strong compliance with site procedures. Responsibilities:• Coordinate vendor visits, service appointments, and site walkthroughs to support ongoing facility operations and project activity.• Maintain organized records for work requests, service activity, operational updates, and vendor communications.• Prepare routine reports and summaries related to site performance, service delivery, and operational metrics.• Respond to day-to-day questions from staff, clients, and external partners while escalating issues when needed.• Support site procedures, safety practices, and compliance efforts to help maintain a secure and well-managed environment.• Arrange meetings, compile materials, and document notes, action items, and follow-up details for operational and event-related activities.• Assist with front desk coverage, visitor reception, and backup support for mailroom functions as business needs require.• Help coordinate event-related room setups, relocations, reconfigurations, and reset activities in partnership with stakeholders and vendors.• Update and organize project files, schedules, and documentation across shared platforms and operational records.• Partner with clients, facility leadership, and service teams to track requests, monitor progress, and support project closeout activities such as reporting and lessons learned.
2026-10-06T20:04:00Z

Facilities Coordinator 1 (0-2 years)

Santa Clara, CA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a Facilities Coordinator to support daily operations for a large commercial cyber security campus in Santa Clara, CA. This Long-term Contract position is ideal for someone who enjoys providing hands-on administrative and site support while delivering a high level of service to building occupants and internal teams. The role offers a dynamic work environment with regular weekday hours and a mix of coordination, communication, and light technical assistance responsibilities. Responsibilities:• Coordinate room, meeting, and event setups and ensure spaces are prepared, organized, and restored after use.• Provide day-to-day facilities support across a multi-building commercial property, helping maintain smooth site operations.• Assist with breakdown and reset activities following meetings, events, and on-site functions.• Perform occasional light technical support tasks as needed to help resolve basic facility-related issues.• Communicate with staff, visitors, and vendors clearly and courteously to address requests and support service needs.• Monitor workspace readiness and report maintenance concerns or operational issues to the appropriate team members.• Help maintain an organized and responsive environment by tracking tasks and following through on facility-related requests.
2026-10-08T22:13:44Z

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