• Run the daily office operations for our Seattle, WA location.<br>• Ensure the office workspace and common areas are clean, safe, and organized.<br>• Greet visitors with warm hospitality and complete the guest registration process.<br>• Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.<br>• Answer the main office phone line.<br>• Order and keep drinks, snacks, and office supplies well-stocked.<br>• Coordinate with building management and vendors on facilities and maintenance issues.<br>• Coordinate several internal operational systems including keycards for employees, parking, and all facilities.<br>• Host candidates during in office interviews and customers or partners for tours, ensuring a great experience.<br>• Participate in planning and attend company local events for the holidays and quarterly events.<br>• Ensure all white boards are cleared at the end of every shift.<br>• Coordinate catering as required (ordering, set up, and take down).<br>• Evaluate potential new vendors and office improvements to ensure a clean, safe, and organized office for employees.<br>• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.<br>• Position requires the ability to stand, squat, reach, and lift up to 50lbs.<br>• Other job-related duties as assigned.<br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>We are seeking an Administrative Assistant to provide vital support to our tax team within a fast-paced professional services setting. This role is critical to the smooth operation of our team’s day-to-day activities.</p><p><br></p><p>This role is hybrid, with the expectation of being in the office during tax season, but mostly remote otherwise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage a shared mailbox: addressing questions, routing messages, and maintaining an organized folder structure.</li><li>Act as a backup for essential systems including accounting applications, client relationship management (CRM) tools, and various tax portals.</li><li>Receive and process incoming tax documents delivered by mail, email, or through online portals; maintain an organized filing system for rapid retrieval.</li><li>Regularly liaise with team members to support daily operations and ensure deadlines and compliance standards are met.</li><li>Maintain strict confidentiality of sensitive financial and client information.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team in Shoreline, Washington. In this contract position, you will play a vital role in ensuring smooth office operations by handling administrative tasks with efficiency and professionalism. The ideal candidate has a strong background in administrative support and thrives in a fast-paced, detail-oriented environment.<br><br>Responsibilities:<br>• Manage inbound calls and direct them to the appropriate departments or individuals.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Enter and update data accurately into systems while adhering to confidentiality standards.<br>• Provide administrative office support to ensure daily operations run smoothly.<br>• Maintain compliance with HIPAA regulations when handling sensitive information.<br>• Organize and maintain files, records, and documentation to ensure accessibility.<br>• Assist with scheduling appointments and coordinating meetings for staff.<br>• Monitor and order office supplies to maintain inventory levels.<br>• Collaborate with team members to support various administrative projects as needed.
We are looking for an experienced Senior Administrative Assistant to provide comprehensive support to executives and department leaders. This position is based in Shoreline, Washington, and involves managing a variety of tasks to ensure smooth operations within the organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage executives’ and department leaders’ calendars, coordinating schedules, meetings, and appointments effectively.<br>• Arrange travel plans and itineraries, ensuring all logistics are seamless and accurately handled.<br>• Prepare and refine reports, presentations, and correspondence to uphold high standards for accuracy and thoroughness.<br>• Maintain organized and up-to-date records, filing systems, and databases, generating reports as necessary.<br>• Serve as a point of contact for inquiries, providing accurate information and directing stakeholders appropriately.<br>• Track budgets, reconcile expenses, and prepare financial documentation to support department operations.<br>• Coordinate departmental activities, special projects, and meetings, ensuring deadlines are consistently met.<br>• Monitor office supplies inventory, process orders, and manage vendor communications.<br>• Support onboarding processes and assist with coordinating staff hired on a short-term basis or volunteers as required.<br>• Handle confidential information responsibly, adhering to organizational policies and maintaining discretion.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Kirkland, Washington. In this role, you will provide essential support to ensure smooth daily operations, including managing communications and organizing critical documents. This position requires excellent organizational skills and proficiency in administrative tools and software.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, offering assistance and directing inquiries as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage both paper and electronic filing systems to ensure easy access to important documents.<br>• Process incoming and outgoing mail efficiently and accurately.<br>• Scan and organize documents using Adobe Acrobat and other tools.<br>• Utilize Microsoft Excel, Word, and Outlook to create, edit, and manage documents and communications.<br>• Support reception duties, including greeting visitors and maintaining a welcoming environment.<br>• Assist with general administrative tasks to support office operations.<br>• Ensure adherence to company policies and procedures while handling sensitive information.
<p>We are looking for an Executive Assistant to provide essential administrative support to senior leadership in Lynnwood, Washington. In this contract position, you will play a pivotal role in ensuring the smooth operation of executive functions while maintaining effective communication with internal and external stakeholders. This role requires exceptional organizational skills and a proactive approach to managing multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive schedules, including coordinating meetings and organizing travel arrangements.</p><p>• Prepare accurate and detail-oriented reports, presentations, and correspondence.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Oversee the organization of files, records, and office systems to ensure efficient operations.</p><p>• Assist in coordinating projects and tracking progress on action items.</p><p>• Facilitate communication between executives and stakeholders, both internally and externally.</p><p>• Provide support during virtual meetings using tools such as Teams and Zoom.</p><p>• Utilize Microsoft Office Suite and Apple products to provide seamless cross-platform support.</p><p>• Ensure compliance with HIPAA regulations when handling sensitive data.</p><p>• Perform data entry tasks and maintain accurate records as needed.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced environment. This contract position is based in Seattle, Washington, and requires someone who is detail oriented, thrives under pressure, and can manage competing priorities effectively. You will play a vital role in ensuring seamless communication and operational efficiency while upholding the organization's mission and values.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling appointments, handling changes, and resolving conflicts.<br>• Prepare correspondence, reports, and memoranda with precision and attention to detail.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Attend meetings and events, take detailed notes, and transcribe minutes for consistent communication.<br>• Facilitate site visits and collaborate with government and community entities to ensure successful outcomes.<br>• Assist in preparation for agency accreditation, licensing, and reviews as requested.<br>• Act as a liaison between the executive office and internal departments to maintain trust and credibility.<br>• Lead and participate in continuous improvement initiatives within the administrative department.<br>• Prioritize tasks effectively, managing competing deadlines and ensuring successful project completion.<br>• Provide additional support to the leadership team and contribute to quality improvement efforts.
<p>We are looking for an experienced Executive Assistant to support a high-level team in Snoqualmie, Washington. This Contract position requires a detail-oriented individual who excels at managing schedules, coordinating travel, and ensuring the seamless execution of administrative tasks. The ideal candidate will have strong organizational skills and the ability to work efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars to ensure all meetings and appointments are scheduled appropriately.</p><p>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and transportation.</p><p>• Prepare and oversee travel itineraries to ensure smooth transitions between engagements.</p><p>• Facilitate executive meetings by organizing agendas, taking minutes, and ensuring follow-up actions are implemented.</p><p>• Provide high-level administrative support, including handling correspondence and preparing reports.</p><p>• Maintain and update databases with accurate and timely information.</p><p>• Schedule and coordinate meetings with internal teams and external stakeholders.</p><p>• Monitor deadlines and ensure all tasks are completed on time.</p><p>• Act as a liaison between executives and other departments to streamline communication and processes.</p><p>• Handle confidential information with discretion and professionalism.</p>
