44 results for Payroll Administrator in Schaumburg Il
Payroll Administrator<p>We are seeking a Payroll Administrator to join our team in ADDISON, Illinois, United States. This role offers a short term contract employment opportunity in the accounting industry. As a Payroll Administrator, you will be managing multi-state payroll, handling certified payroll processes and collaborating with contractors to meet state and customer-specific reporting requirements. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee multi-state payroll management, catering to 30-50 states with various systems.</p><p>• Take charge of Certified Payroll processes using platforms like LCP Tracker and other customer-specific platforms.</p><p>• Take responsibility for backlogged tasks due to recent departures.</p><p>• Carry out extensive data entry encompassing detailed line-item breakdowns, inclusive of garnishments.</p><p>• Assess current processes, introduce improvements, and establish new workflows.</p><p>• Partner with contractors to fulfill state and customer-specific reporting requirements.</p><p>• Resolve issues through direct communication, primarily via calls, operating independently with minimal guidance.</p><p><br></p>Accountant<p><em>The salary range for this position is $100,000-$110,000 plus bonus and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies.</p><p><br></p><p>The focus of this position will be on the delivery of financial services to a set of individual clients through accounting, operational activities, and reporting.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Manage the personal accounting for a variety of the company’s clients, both individuals and trusts. This includes preparing journal entries and finalizing personal financial statements on a monthly basis. This also includes completing a quarterly reporting package with detailed financial analyses, for example, budget vs. actual spending summaries.</li><li>Within twelve months, recommend a new personal financial report, analysis, or graphic to be included with the quarterly reporting package for the individual or trust clients which you manage.</li><li>Manage the annual financial reporting, administration of grants, and recording of documentation for a private foundation. This includes preparation of federal and state tax filings and calculation of the required minimum charitable distributions.</li><li>Within six months, assume responsibility for the company’s cash management activities. This includes initiating weekly cash transfers on behalf of our business entities and individual clients, reviewing individual investor accounts for liquidity limitations, and coordinating monthly income distributions to individual clients.</li><li>Gather and organize all annual tax information necessary for the preparation of income tax filings for our clients.</li><li>Calculate quarterly estimated tax payments for individuals and trusts.</li><li>Prepare annual extension estimates of taxable income from underlying investments.</li><li>Participate in recurring calls with external service providers (public accounting firms).</li><li>Manage the tax compliance calendar and track the ongoing progress of annual tax returns for all entities.</li><li>Prepare tax returns to be reviewed and signed by the CFO (Individual x1, Trust x1, and a Private Foundation x1). Review tax returns prepared by external service providers (Corporations x2, Partnership x8, Individuals x4, and Trusts x27).</li><li>Work closely with CFO and President in any tax planning/modeling on behalf of our clients (e.g., estate planning, charitable tax planning, etc.)</li><li>Coordinate real estate tax payments, required annual state filings for LLCs, and draft responses to federal and state income tax notices, as needed.</li><li>Within six months, manage the annual calculation of after-tax investment returns for each of our underlying partnership investments (excluding private equity).</li><li>Complete a variety of ad hoc projects working directly with the company’s President, CFO, Client Service Manager, or other team members on an as needed basis. This might include projects related to Corporate and Partnership Accounting, Private Equity & Compliance, Payroll, Administration, Debt and Liquidity Planning, or other analyses requested by the company’s clients.</li></ul>Payroll Clerk<p>We are offering an exciting opportunity in the construction industry, located in Northwest, Indiana, United States. We are seeking a Payroll Clerk. This role primarily involves processing and managing payroll, ensuring accuracy, and handling related tasks within our team.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process weekly payroll for all employees</p><p>• Handle Union Reporting and Certified Payroll tasks effectively</p><p>• Maintain and update all payroll records and employee information</p><p>• Utilize ADP Workforce Now for efficient payroll processing</p><p>• Operate and manage accounting software systems accurately and efficiently </p><p>• Resolve any payroll-related inquiries and issues promptly</p><p>• Perform regular checks and updates to ensure all payroll information is current and accurate</p><p>• Work on-site and collaborate with the team for optimal functioning</p><p>• Handle accounting functions as per the industry norms and company policies</p><p>• Ensure all payroll activities comply with regulatory and company guidelines.</p>Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>Payroll Clerk<p>We are offering an exciting opportunity in the steel manufacturing industry located near Mokena, Illinois. The role is for a Payroll Clerk who will be primarily tasked with handling payroll matters and ensuring accuracy in accounting functions. This role will pay between 60K-65K annually and offers insurance including medical, dental, vision, and paid time-off. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately processing union and multi-union payrolls on a weekly basis for our team of around 300 employees.</p><p>• Utilizing advanced Excel skills, including V-lookups and pivot tables, to maintain and analyze payroll data.</p><p>• Managing payroll across multiple states, ensuring compliance with differing state regulations.</p><p>• Familiarizing with and effectively using ERP systems to streamline payroll processes.</p><p>• Continuously updating and maintaining accurate records of all payroll transactions.</p><p>• Resolving payroll inquiries promptly and professionally.</p><p>• Monitoring employee accounts and taking appropriate action when necessary.</p><p>• Assisting in other accounting functions as required, leveraging knowledge of accounting software systems.</p><p>• Utilizing Excel formulas to automate and improve payroll processing efficiency.</p>Human Resources (HR) Manager<p>Our client, a leading manufacturing company in Elk Grove Village, is seeking an experienced Bilingual HR Manager to lead HR operations in a fast-paced plant environment. This role will oversee employee relations, compliance, talent acquisition, and HR strategy to ensure a productive and engaged workforce. Salary: $100,000 - $120,000 + Bonus. Benefits: Employer-paid medical insurance for employe, dental & vision insurance, 401(k) with company match and 2 weeks PTO</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the primary HR point of contact for plant employees and management.</li><li>Handle recruitment, onboarding, and retention strategies to support business needs.</li><li>Manage employee relations, performance management, and conflict resolution.</li><li>Ensure compliance with federal, state, and local labor laws.</li><li>Oversee benefits administration and support payroll processing.</li><li>Develop and implement HR policies and procedures to enhance workplace culture.</li><li>Lead safety and training initiatives to promote a safe work environment.</li></ul>Benefits Manager/HR<p>We are on the lookout for a Benefits Manager/Human Resources to join a dynamic team in the retail/manufacturing industry. The primary function of the Manager is to coordinate HR policies and programs with emphasis on Benefits, ensuring that the organization is in full compliance with applicable laws and regulations. In addition, the position works closely with the Director of Human Resources in developing, implementing, and evaluating ongoing HR policies, programs, functions, and activities. Client offers full benefits including: health, dental and vision, 401k, paid sick time, short and long term disability, FSA, and PTO. Salary-100-115k plus bonus.</p><p><br></p><p>This role is mostly remote with some in person requirements.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities</p><p>• Administer various benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, and 401(k).</p><p>• Conduct benefits orientations and explain benefits self-enrollment process.</p><p>• Acts as a liaison with carriers, vendors and consultants on various matters such as plan design, contract negotiations, coverage and renewals.</p><p>• Works with payroll to ensure data and deduction integrity.</p><p>• Performs contribution reconciliation for all health and welfare plans, voluntary benefit programs, and defined contribution plan.</p><p>• Maintain employee filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.</p><p>• Assist employees with health, dental, life, and other related benefit claims.</p><p>• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims, and costs.</p><p>• Administer COBRA.</p><p>• Review and respond to unemployment claims with appropriate documentation.</p><p>• Coordinate workers’ compensation claims with third party administrator.</p><p>• Assist the HR Director in the daily administration of other HR services as directed or assigned, including recruitment and selection, promotions, transfers, contract negotiation and administration, EEO compliance, job classification, performance evaluation, and employee relations in accordance with quality management principles and overall objectives of the organization</p><p>• Leads deployment and adoption of any new technology to enhance processes in line with HR and employee experience priorities.</p><p>• Performs other related duties as assigned.</p><p><br></p><p><br></p>Accounting Manager<p><em>The salary range for this position is $120,000 - $140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Accounting Manager position. Which may seem pretty standard…until you get to the best part: The perks.</p><p><br></p><p>1) The pay rates are above what their top competitors pay their employees</p><p>2) They have higher bonus structures</p><p>3) There’s work from home flexibility and prioritization for employee work/life balance.</p><p>4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)</p><p>5) And more…</p><p><br></p><p>The Accounting Manager reports directly to the Director of Finance & Accounting.</p><p><br></p><p><strong>GENERAL FUNCTIONS + RESPONSIBILITIES </strong></p><p> </p><p>· Oversee the day-to-day operations of the Finance Department, including AP, AR, general ledger, account reconciliation, payroll/payroll taxes, sales taxes, accruals, intercompany transactions, and both internal and external reporting</p><p>· Review general ledger (G/L) activity to ensure all activity is properly recorded and reflected in G/L</p><p>· Prepare and analyze monthly, QTD, and YTD financial statements and related reports including, but not limited to, balance sheets, income statements, cash-flow statements, and budget-to-actual variance analyses</p><p>· Provide leadership and guidance to more junior team members within the department, and assist in the hiring, training, and retention of skilled accounting staff</p><p>· Responsible for treasury management, including the maintenance and reconciliation of store level and corporate bank accounts, safes, and cash forecasting</p><p>· Timely filing and payment of State and Local tax obligations; supports preparation of annual tax documents </p><p>· Evaluation and implementation of accounting and internal control systems and software</p><p>· Provide financial analyses as needed, including but not limited to capital planning, pricing decisions, COGS, labor patterns, inventory variances, and vendor contract negotiations</p><p><br></p>Office Manager<p>We are actively seeking a highly organized Office Manager to lead a law firm operation in Lake Forest, Illinois. This person is responsible for coordinating various administrative, IT, Human Resources, and Financial operations to ensure smooth running of the firm.</p><p><br></p><p><em><u>Responsibilities include and are not limited to:</u></em></p><p><strong>Business</strong>:</p><ul><li>Handle BOI Reporting</li><li>Manage annual renewal mailings.</li></ul><p><strong>Firm Administration:</strong></p><ul><li>Oversee malpractice insurance renewal.</li><li>Coordinate disciplinary supplement & ISBA mutual.</li><li>Administer PTO Policy & procedures for tracking and requests.</li><li>Update company handbook & 2025 holiday list.</li><li>Manage password safety, ST/LTD, and benefits.</li><li>Oversee Health Insurance renewals and payroll processing.</li><li>Provide advice on general HR issues.</li></ul><p><strong>IT & Software:</strong></p><ul><li>Coordinate Clio renewal, case summary, docketing, document analysis, time entries, exiling, and expense entries.</li><li>Negotiate rates for credit card processing.</li><li>Oversee all matters related to SharePoint, laptops, docking station upgrades, discovery software, Kofax Enterprise, and more.</li></ul><p><strong>Infrastructure / Vendor:</strong></p><ul><li>Oversee operations for FlexPrint, shredding service, AdNET renewal, and PTO tracking.</li><li>Maintain vendor invoice tracking, PTO Calendar, client intake tracking.</li><li>Participate in MFA conversation to Microsoft Authentication.</li></ul><p><strong>People</strong>:</p><ul><li>Manage the onboarding process for new staff.</li><li>Oversee KPIs/Metrics, mentorship, and performance plans.</li><li>Manage time tracking and project tracker for clerks.</li></ul><p><strong>Financials</strong>:</p><ul><li>Address open items from bookkeeping (W9s for 1099s, reconciliations, collections, etc).</li><li>Lead Clio payments management and follow-up collections.</li><li>Oversee credit card processing and income partner comp.</li></ul>Human Resources (HR) AssistantWe are recruiting an experienced Human Resources (HR) Assistant for our team based in SYCAMORE, Illinois, United States. This role involves a variety of HR-related duties, including managing HR communications, maintaining personnel records, and processing payroll updates.<br><br>Responsibilities: <br><br>• Accurately documenting staff alterations and performance evaluations.<br>• Efficiently scheduling tasks related to new employee onboarding.<br>• Handling payroll alterations in a timely and accurate manner.<br>• Overseeing all communication tasks within the Human Resources department.<br>• Ensuring the HR filing systems are well-organized and up-to-date.<br>• Utilizing HRMS and About Time software tools to streamline HR processes.<br>• Administering benefits and compensation in accordance with company policy.<br>• Ensuring compliance with relevant laws and regulations in all HR functions.<br>• Fostering positive employee relations and addressing any issues that may arise.Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? </p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounting Manager plays a pivotal role in overseeing the day-to-day operations of the accounting department, with a focus on maintaining the integrity of financial processes and facilitating month-end close activities. This role involves managing a team, implementing process improvements, ensuring compliance, and providing valuable insights to internal stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and lead the accounting department, supervising basic accounting functions including Accounts Receivable (A/R), Accounts Payable (A/P), Payroll (P/R), General Ledger (G/L), and tax payments.</li><li>Drive process improvement initiatives within the accounting department to enhance efficiency and accuracy.</li><li>Prepare and review journal entries and monthly general ledger account reconciliations to ensure accurate financial reporting.</li><li>Assist in establishing and documenting internal controls to maintain a robust control environment, overseeing adherence to control procedures.</li><li>Monitor and assess departmental activities, optimizing procedures and resource allocation while upholding a high level of precision.</li><li>Lead the development and growth of the accounting team, providing coaching, performance management, and development planning.</li><li>Collaborate with cross-functional teams and Finance, Planning & amp; Analysis (FP& A) to provide analysis, support, and insights to internal stakeholders and executive leadership.</li><li>Generate supporting schedules for audits and tax-related activities, ensuring accurate and timely information.</li></ul><p><br></p>Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘When is it okay for me to start making everything pumpkin spice flavored?’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description: </strong></p><p>The Accounting Manager supervises all general accounting functions. Responsibilities will include the coordination of daily accounting operations, directing the monthly close process, coordinating the entity’s treasury operations and the preparation of accurate GAAP basis monthly, quarterly and annual financial statements. Specific job duties will include:</p><ul><li>The coordination of daily financing activities with the Company’s operations team, various mortgage loan brokers, title companies, and warehouse lenders. </li><li>The preparation of quarterly operating and cash forecasts, and various financial analyses as requested from time to time by the Company’s Controller.</li><li>General supervision of the accounting team including assisting where necessary with daily general ledger posting activities. This will include the preparation of interest rate lock derivative calculations, various pricing analyses, sales commission and production bonus calculations, and the periodic mark-to-market valuation of the loans held for sale inventory.</li><li>Reviewing and maintaining all balance sheet reconciliations, and ensuring that all intercompany account balances and all bank account balances are reconciled.</li><li>Working with accounting team to document policies and procedures, and to establish proper controls to deter fraud.</li><li>Responsible for accurate financial management reporting including consolidated financial statements when appropriate.</li><li>Responsible for disbursements review and control, including payroll, shared services, debt reporting, lender covenants, and income tax reporting. </li><li>Helping to train, develop and build the accounting team, providing guidance as needed. </li><li>Working with a third party valuation company to independently value retained mortgage servicing rights. </li><li>The ability to read and to comprehensively discern the appropriate accounting recognition of various legal agreements including MLPAs, AMAs, and forward purchase and sale agreements. </li><li>Effectively and efficiently coordinate the distribution of financial information to support regulatory compliance reporting and field examinations by warehouse lenders, tax professionals, independent audit firms, and various other third party professionals. </li><li>Provide direction and supervision over: 1) The Monthly Accounting Close Process and recognition of revenue, 2) Reconciliation of all balance sheet accounts to various corporate business units. 3) Administration of treasury functions with Corporate and BU accounts.</li><li>LOS System (Encompass), GL System (NetSuite), Document Management System.</li><li>Needs to be very well organized, and know where all supporting information is located. </li><li>Directs and coordinates all loan transfers to the servicing group.</li></ul><p><br></p>Accounting Assistant<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>Tax & Accounting Senior Manager - Public<p><em>The salary range for this position is $160,000-$180,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>We are seeking a Tax and Accounting Senior Manager to join our team in Chicago, Illinois. The role involves overseeing accounting and tax functions, including managing a team of accounting professionals, handling financial transactions, and preparing financial accounting data for multiple entities.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>• Oversee the preparation and analysis of financial statements, variance analysis, and key financial metrics for multiple entities.</p><p>• Review and ensure accuracy of monthly journal entries and account reconciliations.</p><p>• Lead a team of accounting professionals, providing guidance and training as needed.</p><p>• Manage the entire lifecycle of accounting for income taxes, including annual, quarterly, and forecasted tax rate computations.</p><p>• Oversee and review other accounting areas such as Accounts Payable, Payroll, Taxes, and Revenue operations.</p><p>• Collaborate with cross-functional teams to improve accounting processes and controls.</p><p>• Understand and manage complex partnership tax structures and transactions.</p><p>• Research tax issues and communicate implications of investment decisions to senior management.</p><p>• Coordinate compliance work, including the preparation and timely filing of tax returns for partnerships.</p><p>• Document and manage the process for quarterly estimates and filings.</p>Bookkeeper<p>We are in search of a Bookkeeper to be a part of our team based in FOREST PARK, Illinois, United States. The job function revolves around managing financial processes, including bank reconciliations, accounts payable, payroll, and organizing financial records. This role offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Effectively handling bank reconciliations for multiple accounts, ensuring accuracy and quickly rectifying any discrepancies</p><p>• Processing accounts payable transactions accurately and efficiently</p><p>• Managing weekly check runs to ensure vendors are paid in a timely manner</p><p>• Overseeing payroll functions, accommodating seasonal fluctuations in employee numbers</p><p>• Keeping up-to-date physical and digital filing for records, utilizing a shared drive for efficient access and compliance</p><p>• Cross-training on accounts receivable/billing tasks to provide support to the in-house team when necessary</p><p>• Assisting in the transition towards a more online and documented financial environment</p><p>• Preparing and filing monthly Illinois sales tax documentation as required</p><p>• Maintaining compliance with non-unionized payroll practices for all Illinois-based employees</p><p>• Providing backup support and performing ad hoc administrative and bookkeeping tasks as needed.</p><p><br></p><p>The hourly pay range for this position is $23 to $30/hour. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p>Payroll Clerk<p><strong>Job Duties</strong></p><ul><li>Processing of payroll.</li><li>Apply state laws accordingly</li><li>Bi-Weekly and Monthly Reports</li><li>Payroll Data</li><li>Reconcile hours</li><li>Miscellaneous duties</li></ul><p><strong>Benefits</strong></p><p>-Health insurance, dental, vision, 401K.</p>Human Resources (HR) Manager<p>On behalf of our client, we are seeking a Human Resources (HR) Manager to join their team located near Oak Brook, Illinois. This role is essential in managing employee benefit programs, collaborating with vendors, and ensuring compliance with employment laws and regulations. This is an exciting opportunity to contribute to a team by coaching and developing current and new employees. This is an onsite position Monday- Friday 8:00am-5:00pm</p><p><br></p><p>Compensation: $100,000 - $125,000</p><p>Benefits: Medical, Dental, Vision, Pension Plan, PTO, Holiday pay, Sick Days</p><p><br></p><p>Responsibilities:</p><p>• Implement and manage comprehensive benefit package programs.</p><p>• Work closely with vendors.</p><p>• Conduct thorough analysis and reporting on existing benefits programs.</p><p>• Oversee the payroll budget and employment laws and regulations.</p><p>• Provide coaching and development guidance.</p><p>• Leverage technology to improve communication and streamline HR processes.</p><p>• Develop effective benefits communication tools for staff members.</p><p>• Contribute to special projects as part of the Total Rewards package and HR initiatives.</p>Bookkeeper/Accounting Assistant<p>Our client, a growing construction business, is looking for an organized and reliable Office Assistant/Bookkeeper to join their team. As a key member of the office, you will play a vital role in managing administrative tasks and supporting the day-to-day operations of the office while maintaining accurate financial records. The ideal candidate will have experience working in a fast-paced, hands-on construction environment and be proficient in Excel and QuickBooks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate and up-to-date financial records in QuickBooks.</li><li>Process invoices, track payments, and manage accounts payable and receivable.</li><li>Prepare and maintain financial reports, budgets, and forecasts.</li><li>Assist with payroll processing and ensure compliance with tax requirements.</li><li>Perform general administrative duties including answering phones, scheduling meetings, and maintaining office supplies.</li><li>Organize and file construction project-related documents.</li><li>Support project managers with document control and administrative tasks as needed.</li><li>Handle vendor communications and coordinate purchasing of materials.</li><li>Assist with general office organization and support the smooth operation of the office.</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience in bookkeeping or accounting, particularly in a small office environment, preferably in the construction industry.</li><li>Strong proficiency in Microsoft Excel and QuickBooks.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and ability to handle sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Strong verbal and written communication skills.</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Previous experience in the construction industry is a plus.</li></ul><p><strong>Benefits:</strong></p><ul><li>Benefits are not available but can be discussed based on a candidate's needs. </li></ul><p>If you are looking to join a dynamic and fast-growing construction business and have the skills and experience, we're seeking, we'd love to hear from you!</p>Sr. AR Accountant<p><em>The salary range for this position is $75,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job Description </u></strong></p><p><br></p><p><strong>Position</strong></p><p>This role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. <strong>This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team</strong>. This position will have a close working relationship with the accounting, payroll, and finance team members as well as leadership throughout the organization.</p><p> </p><p><strong>Responsibilities and core functional areas</strong></p><ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers.</li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul>Bookkeeper<ul><li>We are looking for a diligent and detail-oriented Bookkeeper in BEDFORD PARK, Illinois. This key role is responsible for managing the day-to-day administrative tasks, providing project management support, and handling all bookkeeping responsibilities for the company. The role requires excellent multitasking skills, a people-oriented approach, and the ability to contribute to the overall success of the company. Highly proficient in QuickBooks and experience with a self-performing (Plumbing, Electrician, HVAC, etc.) contractor and not a General Contractor. Certified Payroll</li></ul><p><br></p><p><br></p><p>Salary Range $65,000-$70,000</p><p>Benefits -<strong> </strong>Medical BCBS for employee only, Dental, 401k & profit sharing</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage daily office functions and handle all bookkeeping responsibilities</p><p>• Process weekly payroll for employees using QuickBooks</p><p>• Handle weekly payroll liabilities including child support, 401k contributions, and insurance</p><p>• Set up new employees in payroll and maintain employee files</p><p>• Issue weekly client invoicing, working with project managers to determine schedule of values, quantities, type of work, and percentage of completed work</p><p>• Track Accounts Receivables and pursue overdue invoices</p><p>• Handle payout and lien waiver requests to subcontractors and suppliers</p><p>• Manage accounts payable, deciding on what is to be paid and generating the checks</p><p>• Verify accounts by reconciling bank statements and transactions</p><p>• Track employee PTO requests</p><p>• Prepare payroll reports for annual insurance and union audits</p><p>• Work with outside accounting firm to provide year-end data and information</p><p>• Coordinate year-end activities such as downloading W2’s and W3’s from QuickBooks website.</p><p><br></p>Accounts Payable SpecialistWe are in the market for an Accounts Payable Specialist to join our team located in Downers Grove, Illinois. As an Accounts Payable Specialist, your primary role will be to manage the processing of invoices through an automated ERP system (APA), manage vendor maintenance, and oversee accruals and reconciliations. You will also be expected to provide excellent customer service to both vendors and internal teams. This position offers a short term contract employment opportunity. <br> Responsibilities: • Efficient processing of automated invoices using the ERP (APA) system • Management and updates of vendor maintenance • Overseeing accruals to ensure accurate financial reporting • Conducting account reconciliations to maintain accurate records • Providing exceptional customer service to both vendors and internal teams • Collaborating with finance teams to ensure payments are made on time and issues are resolved • Assisting in optimizing AP process improvements and system • Use of Accounting Software Systems and ADP - Financial Services to facilitate work • Applying knowledge of Account Coding in daily operations • Utilizing skills in Accrual Accounting and Auditing to keep accurate records <br> The salary range for this position is $28 to $32 an hour. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.Sr. Accountant<p><em>The salary range for this position is $75,000-$80,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Spring will be here before you know it! Want to be with a company that will ensure you get to enjoy the warm weather when it gets here? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Position</strong></p><p>This role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team. </p><p><br></p><p><strong>Responsibilities and core functional areas</strong></p><ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers. </li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul><p><br></p>Bookkeeper<p>We are providing an opportunity located near Worth, Illinois, for a Bookkeeper to join our team. The primary function of this role involves handling financial records and transactions, including accounts payable and receivable, payroll, and data entry tasks. The position is situated within the growing construction industry that requires a detail-oriented and organized individual. Union experience, reporting, and certified payroll is required. </p><p><br></p><p>Salary between 65K-75K/year</p><p>Benefits offered include health insurance, 401K, employer paid life insurance policy and paid time off.</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Accurately process and manage accounts payable and receivable</p><p>• Handle certified payroll operations efficiently</p><p>• Conduct regular account reconciliations to ensure financial accuracy</p><p>• Utilize Microsoft Excel for various financial tasks and data entry</p><p>• Ensure accurate record keeping by managing bookkeeping tasks</p><p>• Handle month-end close procedures in a timely and accurate manner</p><p>• Prepare and manage lien waivers as required</p><p>• Monitor and manage customer credit records and applications</p>Accounts Payable Specialist<p>Responsibilities:</p><p><br></p><p>• Efficiently manage payable processes within the company.</p><p>• Accurately process invoices using QuickBooks and Yardi software systems.</p><p>• Proactively resolve discrepancies by reconciling vendor statements.</p><p>• Prepare and process multiple modes of payments, including checks, ACH transfers, and wire transfers.</p><p>• Maintain detail oriented relationships with vendors, responding to their inquiries in a timely manner.</p><p>• Contribute to the month-end close processes by preparing journal entries and reconciling accounts payable sub-ledger to the general ledger.</p><p>• Collaborate with internal teams to ensure proper coding and approval of invoices.</p><p>• Assist with various projects and analysis when required.</p><p>• Utilize Microsoft Excel to support accounting functions and data entry tasks.</p><p>• Oversee the check processing system to ensure accuracy and efficiency.</p><p><br></p><p>The salary range for this position is 30 to 32. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>Administrative Assistant<p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p>