24 Results for Office Assistant Jobs in Santa Rosa, CA

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Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-09T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-10-09T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior transaction professionals within a fast-paced real estate environment. This long-term contract position requires someone who can manage shifting priorities, maintain strong communication across teams, and provide seamless administrative, deal, and event coordination support. The ideal candidate brings sound judgment, exceptional organization, and the ability to anticipate needs while handling sensitive matters with professionalism. Responsibilities:• Manage complex executive calendars, coordinate domestic and international travel, and prepare detailed itineraries, agendas, and meeting plans to keep business activities running smoothly.• Maintain close alignment with transaction professionals by monitoring upcoming deadlines, commitments, and priority changes, ensuring leaders are consistently prepared for what is ahead.• Serve as a central communication point for the broader team, helping streamline coordination, share timely updates, and improve overall operational efficiency.• Organize meetings from start to finish, including scheduling, rescheduling, prioritization, logistics, and follow-up based on changing business demands.• Handle a wide range of administrative activities such as expense tracking, report submission, correspondence preparation, client gifting coordination, and charitable request processing in line with company policies.• Support presentation and document preparation by editing, formatting, and producing high-quality materials using Microsoft PowerPoint, Word, Excel, and other business applications.• Provide administrative support for transaction activity by maintaining internal databases, assisting with marketing materials, generating reports, and coordinating with internal stakeholders and external legal partners.• Oversee deal-related logistics and event coordination, including closing dinners and client gatherings, while managing budgets, attendee details, approvals, venues, transportation, and on-site execution.• Offer backup assistance to other executive support staff and collaborate with teams across multiple offices to ensure continuity of service and timely completion of deliverables. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013508919**
2026-10-09T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-09-22T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-09-22T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-05T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-10-05T00:00:00Z

Personal Assistant

San Franciso, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Personal Assistant to provide dedicated support to an executive in California. This Long-term Contract position will focus on coordinating a dynamic mix of business obligations and personal priorities, requiring sound judgment, flexibility, and a highly organized approach. The role is expected to average about 20 hours per week, with occasional time-sensitive matters that may require attention outside of regular working hours. Responsibilities: • Manage a demanding calendar by organizing meetings, appointments, and shifting priorities with accuracy and efficiency. • Coordinate commitments related to board participation, including scheduling, logistics, and follow-up across multiple obligations. • Arrange domestic and international travel plans, ensuring itineraries, reservations, and timing align smoothly with business and personal needs. • Oversee personal appointments and day-to-day commitments to help maintain an organized and well-run schedule. • Support household-related matters by working with vendors, handling errands, and assisting with home logistics as needed. • Respond promptly to urgent requests and resolve last-minute changes with discretion. • Safeguard sensitive information and handle confidential matters with a high level of trust and care.
2026-10-09T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs across back-office functions. This Long-term Contract position focuses on copy and document production, mail handling, and digital intake while also assisting with related office support services as needed. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized in a fast-moving, detail-focused environment. Responsibilities: • Manage incoming office service requests by confirming job details, reviewing instructions, and recording work accurately in the appropriate tracking logs. • Complete document reproduction, scanning, mail processing, and intake assignments in accordance with site procedures and client expectations. • Organize and sequence work based on urgency, service commitments, and delivery timelines to ensure all tasks are finished on schedule. • Communicate promptly with clients, team members, or leadership when questions, deadline concerns, or production issues arise. • Inspect completed work for accuracy and presentation, and support quality checks on shared team output when needed. • Maintain copiers, scanners, and related equipment by replenishing paper, toner, and other supplies and addressing minor operating issues. • Follow company and client workplace policies while using materials and equipment responsibly and efficiently. • Support an organized office environment by assisting with additional service needs, which may include hospitality, reception, facilities, or audio/visual coordination.
2026-10-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-05T00:00:00Z

Case Assistant

San Francisco, CA
remote
Temporary / Contract
25 - 26 USD / Hourly
National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry. Responsibilities<ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul>
2026-09-25T00:00:00Z

Project Assistant

Martinez, CA
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a Project Assistant to support construction operations in Martinez, California through accurate coordination, documentation, and administrative oversight. This is a temporary to hire position and works closely with project management and field teams to provide administrative, project, and cost accounting support to throughout the construction process. This role partners closely with field personnel, project managers, accounting, and clients to ensure accurate project tracking, billing, documentation, and personnel records. Project Assistant Key Responsibilities: Project Accounting & Billing-<ul><li>Audit labor hours across internal and client systems to ensure accuracy.</li><li>Track and allocate labor, equipment, materials, and project-related costs.</li><li>Generate invoices and support project billing processes.</li><li>Process updates related to new hires, labor rates, and employee classifications.</li><li>Reconcile project records and assist with customer payment tracking.</li></ul>Personnel Administration-<ul><li>Process onboarding and site access requests for new personnel.</li><li>Maintain employee records, certifications, and organizational charts.</li><li>Prepare manpower and staffing reports as needed.</li></ul>Project & Site Support-<ul><li>Maintain project documentation, packing slips, invoices, and records.</li><li>Support project tracking, reporting, and document control activities.</li><li>Manage office supply inventory and assist with general site administration.</li><li>Provide administrative support to both field and office teams.</li></ul>Qualifications:<ul><li>Strong organizational, multitasking, and follow-up skills.</li><li>Excellent attention to detail and accuracy.</li><li>Effective written and verbal communication skills.</li><li>Ability to work independently and meet deadlines in a fast-paced environment.</li><li>Customer-focused, collaborative, and team-oriented mindset.</li><li>Experience in construction administration, project coordination, billing, payroll, accounting support, or document control is preferred.</li></ul>If you are interested in this Project Assistant role, please apply today!
2026-10-08T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care. Responsibilities: • Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience. • Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members. • Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents. • Maintain visitor records, coordinate check-in procedures, and support office security protocols. • Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks. • Organize and update office documents and records to keep information accurate, accessible, and well maintained. • Assist with basic research and information gathering to support internal office needs. • Monitor front office activity and respond appropriately to changing priorities throughout the workday.
2026-10-09T00:00:00Z

Legal Secretary

Santa Rosa, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines. • Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules. • Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing. • Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents. • Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements. • Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
2026-09-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-09-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-09-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-09-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-09-10T00:00:00Z

Purchasing Assistant

Benicia, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency. Responsibilities: • Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs. • Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress. • Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability. • Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes. • Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines. • Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly. • Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.
2026-10-09T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Contract Human Resources (HR) Assistant to support day-to-day people operations in San Francisco, California. This role will help coordinate recruitment, onboarding, and employee support activities while keeping records accurate and processes on schedule. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-moving environment. Responsibilities: • Partner with recruiting and training teams to coordinate HR activities from pre-boarding through offboarding and help keep each stage moving efficiently. • Manage and follow up on operational requests through Zendesk, ensuring issues are tracked, updated, and resolved in a timely manner. • Share internal career opportunities with employees, maintain external job board postings, and keep recruitment tracking documents current. • Update job advertisements with tailored screening questions and prepare interview materials to support a consistent recruitment process. • Coordinate with recruitment leaders to provide interview panels with schedules, candidate information, feedback forms, and other required materials before interviews. • Deliver a positive candidate experience by communicating status updates promptly and helping applicants navigate the interview process. • Organize new employee schedules, employee resource materials, and cross-functional onboarding touchpoints with teams such as IT, Operations, and Training. • Follow up on background checks, reference checks, and new employee documentation to help ensure all pre-employment requirements are completed on time. • Support onboarding and offboarding administration by processing paperwork, maintaining HRIS records, assisting with I-9 completion, and handling termination notifications with confidentiality.
2026-10-06T00:00:00Z

Accounting Clerk

Dixon, CA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations for a manufacturing organization in Dixon, California. This position is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of accounting transactions with accuracy. The role will contribute to timely payment processing, customer billing activities, and reliable financial recordkeeping across the business. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Process vendor invoices, verify supporting details, and prepare payments in accordance with established timelines and company procedures.• Record customer payments, assist with billing follow-up, and maintain accurate receivable balances to support steady cash flow.• Enter financial data into accounting systems with a strong focus on completeness, precision, and proper documentation.• Maintain organized records for invoices, payment activity, and account transactions to support audits and internal reviews.• Reconcile account information by comparing system entries with source documents and resolving discrepancies promptly.• Use QuickBooks and related tools to update accounting records, track transactions, and generate routine financial information.• Communicate with internal teams, suppliers, and customers to clarify invoice issues, payment status, and account questions.
2026-09-17T00:00:00Z

Accounting Clerk

Benicia, CA
onsite
Permanent / Full Time
25.5 - 28.5 USD / Hourly
Looking to grow your accounting career with greater variety and opportunity? Join Robert Half’s Full-Time Engagement Professionals (FTEP) program as an Accounting Clerk. Enjoy the stability of full-time employment while gaining hands-on experience across diverse client projects, expanding your skill set, and accelerating your professional growth. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-10-01T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-10-01T00:00:00Z

Staff Attorney

San Rafael, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
A nonprofit legal services organization based in San Rafael, CA is seeking a Staff Attorney to join its growing immigration practice on a contract-to-hire basis. This attorney will provide direct immigration legal services to underserved members of the local community while supporting the continued development of a community-based immigration services program. The organization has the bandwidth to provide training and mentorship, making this an excellent opportunity for a recently barred, mission-driven attorney who gained substantive immigration experience through prior legal work, clinics, internships, externships, or similar settings and is committed to developing a career in immigration law and public-interest legal services. Responsibilities<ul><li>Provide immigration legal services to low-income and underserved immigrant community members.</li><li>Conduct client interviews, factual analysis, legal research, and case assessment.</li><li>Support immigration legal matters through client consultation, legal research, case assessment, and other substantive immigration work based on client and community needs.</li><li>Support matters involving immigration proceedings, including removal-related matters.</li><li>Participate in community-based outreach, intake, legal education, and clinic events.</li><li>Spend one onsite day per week providing services at a community partner location in Novato.</li><li>Work collaboratively with supervising attorneys, legal staff, community partners, volunteers, and interns to deliver high-quality client services.</li><li>Assist with the continued development and implementation of the organization's immigration legal services program.</li><li>Maintain accurate case and client records and provide information necessary for program, grant, and organizational reporting.</li><li>Participate in relevant training, professional development, community events, and immigration-related programming.</li></ul>
2026-10-06T00:00:00Z

24 results for Office Assistant in Santa Rosa, CA