<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>Robert Half's client in Pleasant Hill, CA is seeking an experienced Office Administrator to join their growing team. This is an exciting opportunity to contribute to a company in the financial services industry.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• Greet and welcome clients, visitors, and guests in a professional and friendly manner.</p><p>• Answer and direct incoming phone calls promptly and courteously.</p><p>• Manage office calendar: schedule, confirm, and coordinate appointments.</p><p>• Maintain a clean, organized, and professional front office environment.</p><p>• Handle incoming/outgoing mail and packages; oversee office supply inventory and orders.</p><p>• Ensure client refreshments and meeting spaces are prepared to create a welcoming environment.</p><p>• Support the team with general administrative tasks (filing, copying, scanning, data entry).</p><p><br></p><p><br></p><p>Qualifications:</p><p>• High school diploma or equivalent </p><p>• 5+ years of experience in a receptionist or customer service role, preferably in a professional setting.</p><p>• Strong communication skills, both written and verbal.</p><p>• Punctuality is essential</p><p>• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.</p><p>• Ability to multitask, prioritize, and handle a variety of administrative duties.</p><p>• Strong attention to detail and organizational skills.</p><p>• Friendly, approachable, and capable of maintaining a positive office atmosphere.</p><p>• Ability to maintain confidentiality and adhere to firm policies regarding client privacy.</p><p>Preferred Skills:</p><p>• Knowledge of general office equipment, such as phone systems, copiers, and fax machines.</p><p>• Experience with Salesforce (CRM platform) is highly preferred.\</p><p><br></p><p>If you are interested in this Office Administrator position, please submit your resume today!</p>
<p>Robert Half's Fabrication client is in need of an Administrative Assistant. This role is 100% on-site. In this role, you will support daily administrative operations, ensuring the office runs smoothly and efficiently.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>- Answer the phones, greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. Low walk ins. Hardly any calls.</p><p>- Data Entry into Excel, and Smartsheet</p><p>- Prepare outgoing mail and correspondence, including e-mails.</p><p>- Order office supplies and replenish the kitchen with snacks, office supply inventory.</p><p>- Running daily reports in SAP and then emailing the group</p><p>- In the morning, they check the timesheets that the superintendent send in, missing timecard/attendance tracking</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today!</p>
<p>Are you ready to take the next step in your accounting career with a rapidly growing organization? We’re seeking a Staff Accountant who thrives in a dynamic environment and enjoys working on diverse accounting functions. This role offers the chance to make an impact while supporting critical financial processes and collaborating with multiple teams.</p><p>We value professionals who are detail-oriented, proactive, and eager to contribute to a culture of continuous improvement. For more information call Robyn at 707.387.0299. </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Ensure timely collections, accurate payment records, and resolve outstanding balances through direct customer communication.</li><li>Review daily remittance advices, categorize deductions, and process high volumes of credit memos.</li><li>Oversee data flow between internal platforms and ERP system, including importing and reconciling accounts payable invoices.</li><li>Summarize expense reimbursements, calculate broker commissions monthly, and maintain supplier payment schedules.</li><li>Partner with operations and supply chain teams to analyze inventory accounting and cost of goods sold.</li><li>Prepare reconciliations and documentation for month-end close and year-end audits.</li><li>Contribute to accurate reporting through account analysis and ledger reviews.</li></ul><p><br></p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our client in Hayward, California. This contract-to-permanent position offers an opportunity to contribute to financial operations while working in a dynamic and collaborative environment. The ideal candidate will play a key role in managing receivables, ensuring accuracy in documentation, and supporting cash application processes.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze and clean up aged receivables to maintain accurate financial records.</p><p>• Review shipping and receiving documents to verify and reconcile accounts.</p><p>• Match invoice numbers against purchase order numbers to ensure proper application of cash receipts.</p><p>• Utilize Dynamics and Excel to manage and organize financial data effectively.</p><p>• Collaborate with a third-party company conducting inventory and accounts receivable audits.</p><p>• Assist with billing functions and commercial collections to streamline accounts receivable processes.</p><p>• Support cash application activities by reviewing large Excel files and applying data appropriately.</p><p>• Provide assistance with accounts payable tasks as needed to maintain overall financial accuracy.</p><p>• Ensure compliance with internal and external auditing requirements for line of credit purposes.</p><p>• Communicate effectively with team members to resolve discrepancies and improve workflows.</p><p><br></p><p>Please reach out to John Miller for immediate consideration at 925-271-4819. </p>
