32 results for Virtual Assistant in San Jose, CA

Administrative Coordinator We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity. Responsibilities: • Manage executive schedules by maintaining and updating Google Calendars• Coordinate travel arrangements and ensure smooth travel experiences• Assist the Travel Operations Manager in various tasks• Utilize ADP - Financial Services to handle financial tasks• Reconcile invoices from travel agencies• Organize and manage expenses using Concur• Utilize CRM to maintain accurate customer credit records• Address inbound calls and provide excellent customer service• Assist in budget processes with the use of Microsoft Excel• Ensure efficient communication across different platforms, including Cisco Webex Meetings• Handle tasks related to Banner Ads and Google Apps• Utilize About Time for effective time management. ** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID#00410-0013156385 **

General Office Clerk Robert Half's homebuilder client is in need of an general office clerk. This role requires someone that is comfortable with high volume tedious tasks. Duties Include:- opening and scanning mail- processing invoices- filing and alphabetizing- data entry For this role we are looking for someone that is organized, comfortable on the computer, good with repetitive tasks, and is dependable. If you are interested in this 100% onsite general office clerk role, apply today!

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently. Responsibilities:• Handle copy, print, and scan jobs, ensuring efficient and accurate completion • Crosstrain in various areas to diversify skillset and enhance service provision • Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers • Collaborate with a small team to ensure smooth operations at the site • Report to the supervisor, maintaining open and detail-oriented communication • Utilize digital and paper-based systems for reprographic and mail services • Support in hosting events, ensuring detail-oriented presentation and organization • Adhere to and implement back-office procedures to maintain client satisfaction • Handle sensitive and confidential documents and information with care and discretion • Solve problems independently, escalating to a supervisory level when necessary • Work well in a fast-paced environment, managing time effectively to meet deadlines • Maintain a positive, can-do attitude, contributing to a harmonious team environment.

Finance Operations at Family Office *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a prestigious venture capital firm in Palo Alto, known for backing successful entrepreneurs and driving innovation. This role offers the opportunity to manage accounting for the management company in a dynamic and supportive environment. Work with a top-tier team, enjoy excellent work-life balance, and benefit from a comprehensive benefits package and a profit-sharing plan. Responsibilities:<ul><li>Collaborate with CFO and Family Office Director on financial and operational projects</li><li>Assist with administrative tasks and maintain confidentiality</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in San Francisco, California. The successful candidate will be part of an industry that requires proficient management of office functions and operations. The role will involve a variety of tasks including answering inbound calls, overseeing office procedures and policies, and maintaining a well-functioning office environment. Responsibilities: • Efficiently manage inbound calls using a multi-line phone system. • Receive and sort mail and deliveries, ensuring they reach the correct recipient. • Maintain comprehensive and current phone lists for easy access and reference. • Handle additional projects as assigned, demonstrating adaptability and a willingness to take on new challenges. • Safeguard sensitive and confidential documents and information, ensuring privacy and security. • Liaise effectively with managers and clients, addressing any job or deadline issues promptly. • Keep the office tidy and well-maintained, including setting up and breaking down conference rooms. • Ensure that kitchen supplies are replenished regularly and order supplies for meetings when necessary. • Operate office machinery such as scanners to digitize documents and maintain quality assurance. • Exhibit excellent written and verbal communication skills, including detail oriented telephone and email etiquette.

Administrtive/Clerical We are offering a short term contract employment opportunity for a detail-oriented Administrative/Clerical individual in Tracy, California. This position is within the manufacturing industry and entails a wide range of responsibilities, from purchasing to warehouse management, in a fast-paced environment. Responsibilities: • Coordinating the procurement and receiving of manufacturing parts and supplies • Generating, tracking, and closing work orders efficiently • Creating and maintaining repair and inspection reports with utmost accuracy • Managing daily storeroom activities including ordering, expedited receiving, inspecting, cataloging, stocking, issuing, and inventory control • Implementing and following-up on best practices in stores and purchasing to optimize operations • Investigating and analyzing new sources of supply, ensuring compliance with environmental regulations such as chemical purchases • Maintaining good vendor relationships and managing budgets and inventory levels effectively • Handling the computerized storeroom management and comparing inventories to the management system • Overseeing the stocking and issuance of materials or merchandise.

Senior Associate - Due Diligence **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Senior AssociateEmployment Type: Full-TimeLocation: San Francisco (FiDi); Hybrid 3-4x in officeSalary: $110-120k base + Bonus Our client, a leading advisory firm specializing in due diligence for mergers and acquisitions, is seeking a Senior Associate to join their dynamic team. This is an exciting opportunity for a finance professional who thrives in a fast-paced environment, enjoys analyzing complex transactions, and wants to play a critical role in high-profile M& A deals. As a Senior Associate, you will work closely with corporate and private equity clients, conducting in-depth financial due diligence, assessing risks and opportunities, and providing strategic insights to support investment decisions. You’ll gain hands-on experience in deal execution while collaborating with a team of seasoned M& A professionals. Responsibilities:<ul><li>Conduct financial due diligence on potential acquisitions, identifying key financial trends, risks, and value drivers.</li><li>Analyze financial statements, operational data, and industry benchmarks to assess business performance and deal viability.</li><li>Prepare detailed reports and presentations summarizing findings and recommendations for clients.</li><li>Collaborate with clients, senior leadership, and cross-functional teams to provide strategic financial insights.</li><li>Support deal structuring, working closely with investment teams and other stakeholders.</li><li>Stay up to date with market trends and industry developments to provide data-driven recommendations.</li></ul>