We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
We are looking for an Administrative Assistant with strong organizational skills to join our team in Portola Valley, California. This position supports the Sales team with essential administrative tasks, ensuring smooth operations and excellent service to residents and prospects. As a Contract-to-long-term opportunity, this role offers valuable experience in senior living and life plan communities, with the potential for growth.<br><br>Responsibilities:<br>• Coordinate and schedule tours for prospective residents, ensuring all preparations are completed, such as arranging refreshments, preparing spaces, and managing security communications.<br>• Respond to inquiries from the website and phone calls, providing timely and accurate information.<br>• Manage data entry tasks, including inputting prospect information into the organizational system.<br>• Assist with writing agreements and other clerical tasks related to resident move-ins.<br>• Organize and support events, ensuring all logistical details are handled effectively.<br>• Work independently to maintain seamless administrative operations with minimal supervision.<br>• Communicate with prospects and assist them in completing applications.<br>• Provide reliable administrative assistance to a small sales department of two, enabling the team to focus on resident interactions.<br>• Collaborate with staff to ensure the smooth execution of daily operations while maintaining a welcoming environment.<br>• Uphold business casual attire and contribute to a positive and organized workplace culture.
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements.<br>• Process invoices and handle basic accounts payable and receivable tasks using QuickBooks.<br>• Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place.<br>• Facilitate communication between team members by scheduling and managing conference calls.<br>• Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling.<br>• Assist with improving operational procedures to streamline processes and support growth.<br>• Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs.<br>• Prepare and manage export/import documents as required.<br>• Monitor and order office supplies to ensure smooth day-to-day operations.<br>• Provide general administrative support to the management team, including handling correspondence and reports.
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and handle incoming calls, including routing messages to internal staff.</p><p>• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.</p><p>• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).</p><p>• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.</p><p>• Provide support for email communications, including drafting and managing email campaigns.</p><p>• Ensure timely and accurate delivery and distribution of mail within the office.</p><p>• Plan and coordinate corporate onsite events</p><p>• Process invoices for office purchases</p><p>• Vendor management</p><p>• Operate and set-up all surveillance office equipment </p><p>• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.</p><p>• Adhere to business casual dress code, adjusting attire based on specific office requirements.</p><p>• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.</p><p><br></p><p>If you are interested in this role, please apply now and call us at (510) 470-7450</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a meticulous Administrative Assistant to join our team in Antioch, California. This role is a Contract to permanent position and requires consistent, onsite availability. The ideal candidate will play a key role in supporting daily operations, maintaining efficient workflows, and ensuring smooth communication across the office.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input data into spreadsheets and Smartsheet to maintain organized records.</p><p>• Manage outgoing mail and correspondence, including drafting and sending emails.</p><p>• Monitor and replenish office supplies, including snacks for the kitchen, to ensure continuous availability.</p><p>• Verify and review timesheets submitted by the superintendent every morning, addressing any missing timecards.</p><p>• Answer inbound calls and provide prompt and attentive customer service.</p><p>• Schedule appointments and maintain calendars to optimize time management.</p><p>• Coordinate with team members to ensure timely completion of administrative tasks.</p><p>• Assist with creating reports and presentations using Microsoft Office tools.</p><p>• Support general office operations and contribute to a productive work environment.</p><p><br></p><p>If you are interested in this administrative assistant role, submit your resume today! </p>
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise.<br>• Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations.<br>• Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed.<br>• Organize and maintain departmental files and official records for easy access and retrieval.<br>• Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies.<br>• Track and process official documents, ensuring timely issuance and proper documentation.<br>• Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required.<br>• Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials.<br>• Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity.<br>• Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.
<p>The Administrative Assistant will provide high-level administrative support to executives, managers, and other staff members to ensure efficient operation of the office. Responsibilities include managing schedules, handling correspondence, coordinating meetings, and aiding in various clerical tasks. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p>
<p>We are looking for an Office Manager/Executive Assistant to support a small investment firm in Walnut Creek. This person will play a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Key Responsibilities:</p><p>This role combines office management with executive support duties, ensuring efficient daily operations and supporting the leadership team. Key responsibilities include:</p><p> </p><p>Office Manager/Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager/Executive Assistant role, please apply today!</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
<p><strong>Senior Administrative Assistant (Part-Time, 2-Month Assignment)</strong></p><p> <strong>Location:</strong> Oakland, CA (Onsite, Tuesday–Thursday, 8:30am–5:00pm)</p><p> <strong>Duration:</strong> November – December</p><p><br></p><p><strong>About the Role:</strong></p><p> The Robert Toigo Foundation is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide direct support to leadership during a busy two-month period. This role will focus on managing communications, preparing documents and presentations, and assisting with event production.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments.</li><li>Handle communication management including phone calls, email correspondence, and information distribution.</li><li>Prepare and edit documents, reports, and presentations (PowerPoint).</li><li>Make travel arrangements and handle related logistics.</li><li>Support planning and execution of upcoming events and special projects.</li><li>Maintain accurate records and ensure smooth administrative operations.</li></ul><p><br></p><p><br></p>
We are looking for a highly organized and proactive Office Assistant to join our client's innovative start-up in San Bruno, California. This part-time contract role involves working 20 hours per week, Monday through Thursday, supporting the company's administrative and operational functions. As part of a team committed to environmental sustainability, you will play a crucial role in ensuring the office runs smoothly and efficiently while contributing to the company's mission of revolutionizing waste management and recycling practices.<br><br>Responsibilities:<br>• Maintain and organize the office space to create a welcoming and efficient work environment.<br>• Assist in onboarding new employees by managing schedules, ordering equipment, and ensuring a seamless first-week experience.<br>• Plan and execute inclusive events and activities, including coordinating logistics for monthly in-office gatherings and team-building events.<br>• Oversee office supply inventory by monitoring stock levels, placing orders, and ensuring timely delivery.<br>• Handle administrative tasks such as answering inbound calls, managing billing functions, and maintaining clerical records.<br>• Support HR processes, including offboarding employees, collecting company property, and deactivating system access as needed.<br>• Coordinate safety protocols and manage the Safety Captain program to ensure compliance and readiness.<br>• Organize and facilitate candidate office tours and assist in planning all-hands meetings.<br>• Track employee training completions and compliance requirements to ensure alignment with company policies.<br>• Provide additional support to the HR team and assist with other ad hoc tasks as required.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
We are looking for a dedicated Senior Executive Assistant to provide high-level administrative support for executives in the financial services sector. This Contract-to-Permanent position offers an excellent opportunity for professionals skilled in managing complex schedules and ensuring seamless communication across teams. Join us in Stockton, California, and contribute to a dynamic environment where precision and organization are key.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate and organize virtual meetings using platforms such as Cisco Webex.<br>• Prepare and process financial documentation through systems like ADP and Concur.<br>• Maintain and update CRM databases to ensure accurate record-keeping.<br>• Oversee timekeeping and payroll processes using Kronos and About Time systems.<br>• Draft and edit correspondence, presentations, and reports for executive review.<br>• Facilitate effective communication between executives and internal or external stakeholders.<br>• Plan and execute travel arrangements, including booking accommodations and managing itineraries.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in organizing and managing administrative projects to support executive operations.
We are looking for a motivated Office Assistant to support operations during a financial services event in Palo Alto, California. This contract position requires someone with strong sales experience, excellent communication abilities, and a general understanding of financial services. You will play a key role in ensuring a smooth event experience, engaging with attendees, and promoting business opportunities.<br><br>Responsibilities:<br>• Represent the organization at the event, building meaningful connections with attendees and promoting services effectively.<br>• Assist with event logistics such as managing registration and providing attendees with detailed information about the organization.<br>• Leverage sales skills to identify potential leads and initiate discussions about financial services solutions.<br>• Offer knowledgeable support on financial services topics, addressing attendee inquiries with professionalism.<br>• Collaborate with the event team to ensure seamless operations and an exceptional experience for all participants.<br>• Handle receptionist duties during the event, including greeting attendees and directing them to the appropriate resources.<br>• Perform clerical tasks such as scanning documents and maintaining accurate records.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Support networking activities and foster business development opportunities.<br>• Ensure all event-related tasks are completed efficiently and professionally.
<p>Immigration law firm has is looking for a dedicated Legal Assistant t to join our team in San Jose, California. In this Legal Assistant role, you will play a crucial part in supporting attorneys and foreign nationals through the immigration application process. This position offers an excellent opportunity to contribute to a fast-paced legal environment while honing your organizational and analytical skills. You must be able to work on-site in San Jose, CA Monday - Friday during standard business hours. The ideal candidate will hold a Bachelors degree OR have 1-2+ years of legal or administrative experience. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit immigration applications with precision and attention to detail.</p><p>• Communicate effectively with foreign nationals to gather necessary documentation and provide updates.</p><p>• Assist attorneys by managing case files and ensuring accurate data entry.</p><p>• Organize and maintain filing systems to ensure easy access to critical information.</p><p>• Handle administrative tasks to support day-to-day operations within the legal team.</p><p>• Monitor application deadlines and ensure timely submissions.</p><p>• Maintain compliance with regulations and legal standards throughout the application process.</p><p>• Collaborate with team members to streamline workflows and optimize efficiency.</p>
<p>This role offers an opportunity to support women at all stages of life—from adolescence to menopause—by assisting providers in delivering comprehensive, personalized, and respectful care. Ideal for someone with strong communication skills, empathy, and a genuine interest in women’s health. No phlebotomy required.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Welcome patients and help create a calm, comfortable, and professional environment.</li><li>Prepare patients for exams and procedures related to gynecology, family planning, fertility, and prenatal care.</li><li>Record and update patient health information, including vital signs and medical history, in the electronic medical record (EMR).</li><li>Assist providers during exams, routine screenings, and in-office procedures (such as Pap smears or IUD insertions).</li><li>Maintain exam rooms—restocking supplies, cleaning surfaces, and ensuring readiness for each patient.</li><li>Support patient education by providing information on women’s health topics, prenatal care instructions, and preventive screenings as directed by the provider.</li><li>Coordinate scheduling, referrals, and follow-up appointments to ensure continuity of care.</li><li>Manage patient calls, messages, and documentation with professionalism and confidentiality.</li><li>Collaborate closely with physicians, nurses, and administrative staff to promote an efficient, team-based environment.</li></ul><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013318370**</p>
<p>We are looking for a dynamic and highly organized Executive Assistant to join our team in San Francisco, California. This position offers a unique opportunity to contribute to the foundational operations of a venture capital firm focused on AI startups. If you excel in providing strategic support and thrive in a fast-paced, innovative environment, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage the executive’s calendar to optimize time allocation and focus on high-impact activities.</p><p>• Oversee email systems, ensuring critical messages are prioritized and deadlines are consistently met.</p><p>• Coordinate and arrange travel plans, ensuring seamless logistics.</p><p>• Prepare, organize, and track essential investment documents to support decision-making processes.</p><p>• Foster strong relationships with investors and portfolio companies through effective communication and engagement.</p><p>• Organize events and updates for stakeholders, including blog posts, quarterly reports, and networking opportunities.</p><p>• Develop and implement operational systems to enhance efficiency and scalability within the firm.</p><p>• Maintain and optimize internal software platforms to meet evolving business needs.</p><p>• Manage administrative tasks such as insurance policies and operational logistics to support day-to-day activities.</p>
<p>We are looking for an experienced Bookkeeper to join our team in Danville, California. The ideal candidate will play a crucial role in managing financial tasks for high-net-worth clients, ensuring accuracy, confidentiality, and exceptional customer service. This position offers a friendly office environment with the potential for remote work after an initial in-office period.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage client bill payments and oversee all related financial processes.</p><p> • Record and categorize transactions accurately in Quicken, including customized client reporting.</p><p> • Prepare and complete monthly bank reconciliations and financial reports.</p><p> • Communicate directly with client vendors (e.g., utilities, home services) to ensure timely payments and issue resolution.</p><p> • Monitor client account cash flow and coordinate funding as needed.</p><p> • Deliver personalized client support, including move coordination, utility setup, detailed reporting, charge dispute research, and collaboration with insurance brokers.</p>
<p><strong>Job Summary</strong></p><p>We are seeking a <strong>Real Estate Manager</strong> to oversee all operational aspects of a <strong>single, mixed-use property</strong> with <strong>six distinct budgets</strong>. This role includes <strong>budget oversight, vendor management, lease enforcement</strong>, and overall day-to-day property management responsibilities.</p><p>You will work alongside an <strong>on-site Assistant Manager</strong> to ensure operational excellence and tenant satisfaction across the property.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee <strong>day-to-day property operations</strong> including site inspections, vendor supervision, and service oversight</li><li>Manage and review <strong>vendor contracts, bids, and invoices</strong></li><li>Conduct <strong>lease reviews</strong> and enforce lease terms and property rules</li><li>Participate in <strong>leasing calls and coordination</strong> with stakeholders</li><li>Manage and track <strong>multiple property budgets</strong></li><li>Prepare written reports, emails, and documentation for stakeholders</li><li>Collaborate with the <strong>Assistant Manager</strong> to deliver high-quality property management services</li></ul>
<p>Are you an experienced Legal Assistant looking to take your litigation support skills to the next level? Robert Half Legal has partnered with a respected plaintiff personal injury firm in Walnut Creek that is seeking a proactive and detail-oriented Legal Assistant to join their team. This is a contract-to-hire opportunity offering a dynamic, team-oriented environment and meaningful work advocating for clients who need it most.</p><p><br></p><p><strong>About the Firm</strong></p><p>This well-established, mid-sized firm has built a strong reputation for excellence in personal injury. Known for its collaborative culture and commitment to client advocacy, the firm provides a supportive atmosphere where you can grow your skills and make an impact from day one.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and litigation support to multiple attorneys handling high-volume plaintiff matters</li><li>Prepare, format, and proofread pleadings, discovery, correspondence, and other legal documents</li><li>Handle state and federal e-filing with accuracy and efficiency</li><li>Manage attorney calendars, schedule hearings, depositions, and deadlines</li><li>Assist with case organization, file maintenance, and client communication</li><li>Coordinate with courts, vendors, and opposing counsel as needed</li></ul><p><br></p>
We are looking for a dedicated Office Clerk to join our team in Scotts Valley, California. In this role, you will play a crucial part in ensuring smooth administrative operations, supporting billing processes, and maintaining excellent client relationships. If you are detail-oriented, organized, and thrive in a dynamic environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate and schedule meetings with clients, ensuring timely follow-ups and project updates.<br>• Maintain accurate records of client communications and project details in the company's system.<br>• Oversee daily office operations, including managing inventory, ordering supplies, and ensuring proper functioning of office equipment.<br>• Organize and update files to ensure all documentation is easily accessible and current.<br>• Assist with team scheduling, meeting coordination, and the preparation of agendas.<br>• Support billing processes, expense tracking, and other administrative tasks as required.<br>• Provide clients and customers with information about company services and ongoing projects.<br>• Address client inquiries and concerns promptly, escalating complex issues when necessary.<br>• Ensure a welcoming and organized environment for both clients and team members.
We are looking for a detail-oriented Administrative Coordinator to join our team in San Francisco, California. In this contract role, you will play a key part in supporting events, managing reception duties, and coordinating administrative activities to ensure seamless operations. This position requires excellent organizational skills, flexibility, and a focused demeanor when working with clients and team members.<br><br>Responsibilities:<br>• Provide event support by handling logistics such as guest registration, Wi-Fi setup, snacks, meals, and overall meeting coordination.<br>• Manage reception duties with care and ensure a welcoming environment for visitors.<br>• Assist with scheduling and coordination of meetings and other administrative tasks.<br>• Process travel and expense reports using Concur to ensure timely reimbursements and accurate record-keeping.<br>• Perform general office duties including organization, supply management, and administrative support.<br>• Collaborate with team members to address ad hoc requests and ensure operational efficiency.<br>• Maintain clear communication with security and other departments to facilitate smooth event and office operations.<br>• Adapt to changing priorities and take on additional responsibilities as needed.<br>• Ensure compliance with company policies during the execution of administrative tasks.
