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11 results for Project Assistantcoordinator in San Francisco, CA

Project Assistant

Mountain View, CA
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-09-18T00:00:00Z

Program Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Program AssistantJob DescriptionWe are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.Responsibilities<ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
2026-09-04T00:00:00Z

Project Manager

Pleasanton, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a Project Manager to coordinate multi-channel marketing initiatives and keep complex campaign work moving from concept through launch. This Long-term Contract position is ideal for someone who can organize timelines, align cross-functional teams, and maintain visibility across deliverables, priorities, and performance goals. The role will work closely with marketing, sales, creative, and agency partners to support effective execution and measurable results. Responsibilities:• Direct the planning and delivery of integrated marketing programs spanning digital and offline channels, ensuring each initiative stays on track from kickoff to release.• Own project schedules, scope management, milestone tracking, and team coordination so campaign deliverables are completed accurately and on time.• Work closely with creative, content, digital, product marketing, and sales stakeholders to establish goals, define messaging needs, and confirm success metrics.• Coordinate with external agency partners by managing briefs, review cycles, approvals, due dates, and ongoing status communication.• Oversee campaign configuration and monitoring in Salesforce, including lead tracking, audience segmentation, attribution support, and quality checks.• Analyze results across campaign channels and prepare dashboards, summaries, and post-launch reporting that identify outcomes and areas for improvement.• Keep stakeholders informed through structured updates, team meetings, launch readiness checkpoints, and retrospective discussions.• Partner with sales and marketing operations teams to strengthen lead routing, audience targeting, segmentation strategy, and conversion workflows.• Recommend and implement process enhancements that improve campaign efficiency, visibility, and collaboration across teams.
2026-09-17T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-08-21T00:00:00Z

Project Accountant

Pleasanton, CA
onsite
Temporary to Hire
27 - 33 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join on a contract basis with the potential for a permanent position. This role supports the financial management of construction projects by overseeing billing, cost tracking, reconciliations, and reporting throughout each project stage. The ideal candidate is comfortable working with project teams and accounting records to keep financial information accurate, timely, and aligned with contract requirements. Responsibilities:• Establish new projects in the accounting system, including budgets, cost structures, and coding needed for accurate financial tracking.• Monitor job-related spending, subcontractor commitments, approved changes, and overall cost activity to maintain clear project visibility.• Create and process monthly customer invoicing, progress billings, and other project-related billing documents with accuracy and timeliness.• Examine subcontractor invoices for supporting backup, proper authorization, and compliance before payment is released.• Analyze budget performance and update profitability projections across the life of each project.• Reconcile project accounts, research variances, and resolve discrepancies affecting job cost accuracy.• Support month-end activities by preparing accruals, assisting with close tasks, and contributing to financial reporting deliverables.• Produce job cost and project performance reports and share key financial insights with Project Managers and internal stakeholders.• Track retention balances for both receivables and payables while helping maintain audit readiness and contract compliance documentation
2026-09-18T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an Administrative Coordinator to oversee office processes, support internal teams, and ensure efficient daily operations.Responsibilities:<ul><li>Coordinate schedules, meetings, and office activities</li><li>Prepare reports, presentations, and internal communications</li><li>Monitor office supply inventory and vendor relationships</li><li>Support department projects and workflow improvements</li><li>Maintain records and assist with policy or procedure documentation</li></ul>
2026-09-19T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-16T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in East Contra Costa County, California. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Requirements:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-18T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors. • Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered. • Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas. • Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings. • Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage. • Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
2026-09-17T00:00:00Z