We are looking for a skilled Project Assistant to join our team on a contract basis in San Jose, California. This role is ideal for someone who thrives in a fast-paced environment and is passionate about ensuring project success through effective coordination and organization. You will play a key role in supporting project activities, maintaining schedules, and contributing to the smooth execution of tasks.<br><br>Responsibilities:<br>• Oversee project timelines and ensure milestones are met according to established schedules.<br>• Assist in the coordination and management of construction-related projects.<br>• Develop and maintain master schedules to track progress and deadlines.<br>• Perform scanning and document management to ensure accurate record-keeping.<br>• Collaborate with team members to support project planning and execution.<br>• Organize and prioritize tasks to align with project objectives.<br>• Communicate updates and progress to stakeholders in a timely manner.<br>• Identify potential delays or issues and propose solutions to maintain project momentum.<br>• Ensure compliance with project standards and requirements.<br>• Provide administrative support as needed to facilitate project operations.
We are looking for a detail-oriented Project Assistant to support construction projects in San Jose, California. In this contract role, you will play a critical part in ensuring project schedules, documentation, and timelines are managed efficiently. This position requires excellent organizational skills and the ability to handle multiple tasks effectively.<br><br>Responsibilities:<br>• Coordinate project timelines and schedules to ensure all deadlines are met.<br>• Support construction project teams by organizing and maintaining relevant documentation.<br>• Assist in the creation and maintenance of master schedules for ongoing projects.<br>• Perform scanning and digitization tasks to ensure proper record-keeping.<br>• Collaborate with project managers to streamline workflows and improve efficiency.<br>• Monitor project progress and provide regular status updates.<br>• Maintain clear communication with team members and stakeholders.<br>• Identify potential risks or delays and propose actionable solutions.<br>• Ensure compliance with project guidelines and standards.
<p>We are looking for a dedicated contract-to-hire Administrative Associate/Project Assistant to join our team in Orinda. This role is responsible for providing all levels of administrative support to the CEO, COO & other senior managers in the firm, and will also provide support with day-to-day office management and with tasks related to the responsibilities of each staff member.</p><p><br></p><p>Administrative Associate/Project Assistant Duties:</p><p>• Provide day-to-day administrative support to the CEO and other senior leaders including but not limited to planning, organizing, and coordinating meetings, events and travel.</p><p>• Facilitate firmwide operations, procedures, and training as needed.</p><p>• General office coordination for Orinda office.</p><p>• Assist with planning and execution of office meetings and events.</p><p>• Oversee internal firm communications with timely distribution of information as required by management or teams.</p><p>• Coordinate firm document signatures as requested.</p><p>• Take responsibility for firm projects as needed. For example, sales support for Active Investment Management and Wealth Management groups, oversight of firm volunteerism efforts, assistance with summer internship program, Viva Connections launch/management, coordination of Virtual Education Series, etc.</p><p>• Support compliance with managing and maintaining the state business compliance for all entities and conducting an annual internal review of email signatures/disclaimers.</p><p><br></p><p>What We Look For:</p><p>• Undergraduate or associate degree, plus 2+ years of administrative experience in a professional office environment.</p><p>• Flexible and willing to support a wide range of projects and assignments.</p><p>• Strong time management skills with the ability to prioritize and meet deadlines.</p><p>• Professional verbal, written, and organizational skills.</p><p>• High attention to detail with consistent follow-through on tasks and projects</p><p>• Ability to learn quickly, think creatively, and adapt to changing needs.</p><p>• Comfortable working with limited guidance while taking ownership of assignments from start to finish.</p><p>• Strong working knowledge of Microsoft Office and familiarity with related software</p><p>• Ability to learn and effectively use new technology systems.</p><p>• Maintains strict confidentiality with staff and firm information.</p><p>• Clear, professional communicator in all interactions</p><p>• Open to change and able to adjust to shifting priorities and new challenges.</p><p>• Proactive in anticipating needs, improving processes, and addressing issues early.</p><p>• Committed to ongoing professional development in areas such as time management, written communication, and project management.</p><p>• Interacts with colleagues, clients, and vendors in a respectful manner fostering a positive and collaborative work environment.</p><p><br></p><p>What Makes You a Great Fit:</p><p>• A desire to learn</p><p>• Self-motivation</p><p>• Initiative</p><p>• Strong work ethic</p><p><br></p><p>If you are interested in this Administrative Associate/Project Assistant role, please apply today!</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
<p>The Controller is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all</p><p>accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management</p><p>and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>• Serves as the primary contact for the CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>● Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CEO to address and align on tax requirements and financial strategies.</p><p>● Maintains accurate and current books and records for all assigned entities.</p><p>● Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO.</p><p>● Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>● Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>● Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>● Maintains accurate and timely records of intercompany transactions.</p><p>● Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions. </p><p>● Prepares annual financial plans in collaboration with estate management.</p><p>● Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains</p><p>effective relationships with partners.</p><p>● Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>● Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of</p><p>claim status.</p><p>● Coordinates with external partners in preparing tax returns for the principals. Ensures tax returns appear accurate and reasonable.</p><p>● Participates in special projects and initiatives as requested by the CEO.</p><p>● Monitors and oversees construction project financial plans, ensuring timely completion and adherence to financial targets. Reports any unplanned expense adjustments and concerns to the CEO.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Union City, California. In this contract position, you will play a key role in supporting daily operations and ensuring smooth communication between departments and external stakeholders. The ideal candidate thrives in a fast-paced environment and has excellent organizational and customer service skills.<br><br>Responsibilities:<br>• Redirect service requests, such as tree trimming or permit inquiries, to the appropriate project managers or staff members.<br>• Coordinate encroachment permit processes, including providing payment instructions, verifying payment receipts, and releasing approved documents.<br>• Keep accurate and up-to-date logs of requests and corresponding actions.<br>• Deliver exceptional customer service at the front counter and assist with general office tasks as needed.<br>• Handle data entry and maintain administrative records to support office operations.<br>• Answer inbound calls and address inquiries thoroughly and in a timely manner.<br>• Collaborate with team members to ensure efficient workflow and communication.<br>• Perform receptionist duties, including greeting visitors and managing correspondence.
<p><strong>Junior Administrative Assistant</strong></p><p>We are looking for a Light Administrative Support professional to assist with essential office tasks.</p><p><strong>Responsibilities:</strong></p><ul><li>Perform data entry, scanning, and filing of documents.</li><li>Distribute mail and assist with other basic clerical tasks.</li><li>Help track office inventory and restock supplies.</li><li>Support team members with project-based work as requested.</li></ul>
<p><strong>Responsibilities:</strong></p><ul><li>Manage scheduling and calendar coordination for executives or team members</li><li>Prepare reports, spreadsheets, and presentations</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Organize and maintain files, records, and office supplies</li><li>Support project work and assist with travel arrangements</li></ul><p><br></p>
<p>You might be the highly-skilled and motivated Office Assistant Robert Half is looking for, if you're interested in providing support with various administrative duties. Are you a determined professional who loves handling multiple projects at once with a positive outlook? Then apply for this Office Assistant role today. The Office Assistant is a short-term contract / temporary opportunity and is located in the Los Altos, California area.</p><p><br></p><p><br></p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
We are looking for a skilled Administrative Assistant to join our team in San Francisco, California. In this contract position, you will play a key role in supporting daily operations and ensuring seamless administrative processes. The ideal candidate is detail-oriented, possesses strong computer and customer service skills, and is comfortable performing tasks that require mobility around the Tenderloin area.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing schedules, handling correspondence, and organizing documentation.<br>• Conduct mail runs and other errands within the Tenderloin area as needed.<br>• Maintain accurate records and assist with auditing processes to ensure compliance.<br>• Coordinate and facilitate communication between departments, ensuring timely responses and follow-ups.<br>• Support the team in executing community initiatives and events by organizing logistics and resources.<br>• Assist with tenant-related activities, including following up on benefits and rent payments.<br>• Respond to tenant concerns and collaborate with hotel staff to address issues effectively.<br>• Utilize strong computer skills to manage data entry and maintain digital files.<br>• Participate in regular meetings and contribute to the planning and execution of administrative projects.<br>• Uphold confidentiality and handle sensitive information with professionalism.
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li><li>Uphold organizational standards, adapting to rapidly evolving business priorities</li></ul><p><br></p>
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li></ul>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.<br>• Organize and maintain office records by scanning and filing documents accurately.<br>• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.<br>• Assist with inventory management and ordering office supplies as needed.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Prepare and distribute reports and documents to support organizational needs.<br>• Maintain a clean and organized workspace to promote efficiency.<br>• Support special projects and administrative tasks as assigned.<br>• Uphold confidentiality and adhere to company policies and procedures.
<p>Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax season. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems.</p><p><br></p><p>This is a 3 month contract with full time hours role. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a dedicated Professional Development and Legal Recruitment Coordinator to join a congenial and growing law firm in Oakland, California. This role supports essential functions, ensuring smooth operations across various departments and contributing to skill development and recruitment efforts. The ideal candidate will thrive in a dynamic environment and bring excellent organizational and interpersonal skills to the position.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate recruitment activities, including scheduling interviews, maintaining records, and facilitating applicant communications.</p><p>• Support the onboarding process for new hires by assisting with orientation and integration tasks.</p><p>• Collaborate with the Director to develop and implement training and mentoring programs for staff.</p><p>• Assist with planning and scheduling meetings, events, and skill development initiatives.</p><p>• Manage recruitment and skill development files, databases, and tracking documents.</p><p>• Provide administrative support for firm-wide projects, ensuring timely execution of assigned tasks.</p><p>• Prepare and distribute reports related to recruitment and training activities.</p><p>• Maintain effective communication with internal teams and external candidates.</p><p>• Contribute to diversity and inclusion efforts by supporting related events and communications.</p><p>• Provide general administrative assistance to other departments as needed.</p>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Client Service Associate | Multi Family Office | San Francisco | Hybrid | Base + Bonus</strong></p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in Walnut Creek, CA and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you are interested in this Executive Assistant role, please submit your application today.</p>
<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments, ensuring optimal time management for senior leaders.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents.</li><li>Arrange complex domestic and international travel itineraries, including transportation, accommodations, and expense reports.</li><li>Serve as a liaison between executives, staff, clients, and external partners, handling inquiries and requests with professionalism.</li><li>Organize and support meetings, including agenda creation, document preparation, and meeting minutes.</li><li>Assist with confidential and sensitive information, maintaining strict confidentiality at all times.</li><li>Track deadlines, prioritize incoming requests, and manage multiple tasks efficiently in a fast-paced environment.</li><li>Assist with special projects and provide ad hoc support as needed to ensure organizational objectives are met.</li></ul>
<p><strong>Interested?</strong></p><p>Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — I’d love to connect and share more about this opportunity!</p><p><br></p><p><strong>Controller — Venture Capital Firm</strong></p><p><strong>About the Firm</strong></p><p>Our client is a venture capital firm investing in high‑growth companies across enterprise software, fintech, and emerging innovation sectors. The firm operates in a lean, entrepreneurial environment where collaboration, strategic thinking, and a long‑term mindset are core to the culture. Team members thrive in a fast‑paced, dynamic setting and are committed to building scalable, durable value across the portfolio.</p><p><br></p><p><strong>About the Role</strong></p><p>The firm is seeking a <strong>Controller</strong> to partner closely with the CFO across all finance, accounting, and operational functions. This is a high‑impact, high‑visibility role with broad ownership spanning financial reporting, fund operations, compliance, and strategic projects.</p><p><br></p><p>You will be instrumental in strengthening the firm’s financial infrastructure, enhancing processes, and driving operational excellence as the platform continues to grow. This position offers an exceptional opportunity for a venture‑savvy finance leader who wants to help build and shape a best‑in‑class finance function.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Financial Reporting & Operations</strong></p><ul><li>Oversee all fund administration activities, including quarterly closes, audits, tax compliance, and ASC 820 valuation workflows</li><li>Lead financial operations for both the management company and funds: budgeting, cash‑flow forecasting, and internal reporting</li><li>Maintain systems for deal tracking, legal documentation, portfolio monitoring, and fund performance analytics</li><li>Prepare financial materials for LP communications, internal dashboards, advisory board meetings, and executive reviews</li><li>Coordinate with outsourced accounting teams and fund administrators to ensure accuracy, timeliness, and effective internal controls</li><li>Manage treasury functions, including cash balances, capital calls, distributions, and carried‑interest calculations</li><li>Support the preparation of quarterly and annual financial statements, audit deliverables, and tax filings</li></ul><p><strong>Compliance & Investor Support</strong></p><ul><li>Partner with the CFO, CCO, and compliance partners on regulatory filings, annual reviews, and internal controls</li><li>Support fundraising efforts by preparing LP materials, managing data rooms, and responding to operational due‑diligence requests</li><li>Collaborate with investment and investor relations teams to ensure timely and accurate communication with LPs</li><li>Maintain and enhance reporting packages for limited partners, including capital account statements, performance metrics, and fund summaries</li></ul>
