15 results for Project Assistant in San Francisco, CA

Project Assistant We are looking for a detail-oriented Project Assistant to join our team on a contract basis in Pleasanton, California. In this role, you will provide essential administrative and operational support to ensure the smooth execution of projects and daily tasks. This position requires strong organizational skills, proficiency in Microsoft Office tools, and a proactive attitude to meet deadlines effectively. Responsibilities: • Perform accurate data entry and maintain organized records. • Provide excellent customer service while responding to inquiries and resolving issues. • Manage project timelines and ensure tasks are completed within set deadlines. • Utilize Microsoft Excel to create spreadsheets, track progress, and analyze data. • Coordinate communications using Microsoft Outlook, including scheduling and email management. • Prepare presentations and documentation using Microsoft PowerPoint and Microsoft Word. • Organize physical and digital files to streamline information access. • Scan documents and ensure proper filing for easy retrieval. • Handle shipping and logistics functions, including labeling and tracking packages.

Jr. Administrative Assistant We are looking for a detail-oriented Jr. Administrative Assistant to join our team on a contract basis in Pleasanton, California. This role, lasting approximately 2-3 months, involves supporting the proposal team by proofreading and enhancing proposal documents. If you have a creative mindset and enjoy working in a collaborative environment, we encourage you to apply. Responsibilities: • Proofread proposal documents to ensure accuracy and eliminate errors. • Contribute to the design and layout of proposals by incorporating photos and creative elements. • Provide suggestions for improving proposal content to enhance its overall quality. • Perform administrative tasks such as data entry, filing, and document scanning. • Collaborate with team members to meet project deadlines and maintain high-quality standards. • Utilize tools like Canva and Adobe InDesign to create visually appealing proposal materials. • Maintain organized records of project documentation and materials.

Executive Assistant The Executive Assistant provides high-level administrative support to the Chief Executives and other senior executives. This role involves managing schedules, coordinating meetings, handling communications, and performing various tasks to ensure the smooth operation of the executive office. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities with discretion and professionalism.Key Responsibilities:Administrative Support:<ul><li>Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li><li>Organize and coordinate meetings, conferences, and special events, including logistics and catering.</li></ul>Communication:<ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Screen and prioritize communications, ensuring timely and appropriate responses.</li><li>Draft and distribute meeting agendas, minutes, and follow-up action items.</li></ul>Project Management:<ul><li>Assist in the planning and execution of various projects and initiatives led by the executive team.</li><li>Track progress and provide updates on project timelines, deliverables, and milestones.</li></ul>Information Management:<ul><li>Maintain confidential and sensitive information with utmost discretion.</li><li>Develop and maintain a filing system for documents, records, and reports.</li></ul>Travel Coordination:<ul><li>Arrange detailed travel plans, itineraries, and agendas.</li><li>Ensure all travel logistics are managed efficiently and cost-effectively.</li></ul>Office Management:<ul><li>Monitor and order office supplies as needed.</li><li>Coordinate with IT and facilities for any office maintenance or equipment needs.</li><li>Assist in managing office budgets and expenses.</li></ul>

Administrative Assistant Walnut Creek client is seeking an onsite Program Associate. The Programs Associate is responsible for providing comprehensive support for the organization’s programs by ensuring adherence to policies and assisting in their implementation. This role requires collaboration with Senior Programs Associates, other Programs Associates, and State Chairs, with the primary focus on supporting all stakeholders, including teachers, parents, and students, throughout the year. Additional duties involve customer support, technical documentation creation, program facilitation, and testing coordination.Program Associate Key Responsibilities:<ul><li>Enforce and maintain knowledge of company program policies and procedures.</li><li>Provide customer support via phone and Zendesk, including assisting during peak call volumes.</li><li>Support materials sales for the Administrative Assistant.</li><li>Develop technical documents and tools for organizational use.</li><li>Coordinate certificate organization, distribution, and facilitation of Certificate of Merit testing (online and in-person).</li><li>Participate in program material reviews for both digital and hardcopy Convention formats.</li><li>Provide seasonal support for membership renewals and contribute to archiving projects.</li></ul>Requirements:<ul><li>Availability to travel for Certificate of Merit testing and the annual Convention, typically around the Fourth of July.</li><li>Overtime flexibility during Convention Week and weekends in February and March.</li></ul>Qualifications:<ul><li>Bachelor’s degree in English, Business, or a related field preferred but not required.</li><li>Proficiency in Microsoft Office, Google Docs, and database systems.</li><li>Strong written and verbal communication skills.</li></ul>Preferred Skills:<ul><li>Effective time management abilities.</li><li>Experience with project management software.</li><li>Demonstrated ability to work independently and collaboratively.</li></ul>This role is ideal for candidates seeking a dynamic, support-focused position that involves administrative tasks, stakeholder interaction, and event facilitation.If you are interested in this Program Associate role, please apply today!

Assistant Controller Role: Assistant Controller Location: San Francisco; hybrid (3 days in office)Salary: $215-330k+ DOE + bonus + benefits Robert Half is proud to partner with a thriving San Francisco-based Venture Capital firm (currently managing $3B AUM) in search of a sharp, entrepreneurial Assistant Controller to join their high-growth finance and operations team in a hybrid role—perfect for a detail-oriented, adaptable professional ready to make an impact in a dynamic environment. Responsibilities:<ul><li>Own quarterly financial reviews, ensuring precision and compliance and regulations.</li><li>Drive valuation updates by partnering with key teams and maintaining real-time data.</li><li>Manage and organize all investment documents with a focus on accuracy and completeness.</li><li>Collaborate with tax and audit teams, delivering critical information and support.</li><li>Handle HR and compliance tasks, including filings, insurance renewals, and vendor oversight.</li><li>Streamline investor reporting to ensure fast, accurate delivery.</li><li>Support distributions, investment operations, and cross-team coordination.</li><li>Manage cash flow activities — forecasting, budgeting, capital calls, and credit lines.</li><li>Help build and refine policies and procedures to align with best practices.</li><li>Jump into special projects and company initiatives with creativity and drive.</li></ul>

Assistant Controller - VC Firm with GREAT Benefits Please reach out to Ren Friedman via Linkedin with your updated resume to be considered for the opportunity below. Or email ren.friedman at roberthalf with your updated resume. Our client is a leading VC firm in San Francisco. They are seeking a strong and hands on Assistant Fund Controller to be based in the SF Bay area and available to go into the office once or twice a week. The ideal candidate will have a proven track record of success and advancement in prior roles and will be a person who has demonstrated strong technical fund and problem solving skills and is also someone who has a great appetite for knowledge and professional growth.Responsibilities:<ul><li>Perform fund accounting work in our accounting systems</li><li>Responsible for detailed equity accounting and analysis, including complex partnership equity accounting analysis and management fee / carried interest computations</li><li>Active role in fund reporting including preparation of quarterly financial statements, performance returns, and LP-specific statements. Also prepare annual GAAP financial statements and coordination of audits with external auditors</li><li>Involvement with operational duties including capital calls, capital distributions, and liquidity management</li><li>Assist with ad-hoc requests, investor questions, and frequent interaction with our marketing / client management and legal departments</li><li>Frequent project coordination work</li><li>Assist in driving accounting, reporting and business process simplification and efficiency initiatives</li></ul>

Legal Assistant A national immigration law firm has an immediate opening for an entry-level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Francisco, CA. The ideal candidate will be a recent college graduate with demonstrated office experience or have 1–2+ years of experience working in the legal field. Key Responsibilities:<ul><li>Perform high-volume data entry accurately and efficiently</li><li>Organize and maintain legal documents detailing eligibility for visa classification</li><li>Handle clerical tasks such as copying, printing, and scanning documents</li><li>Create electronic and physical client files for efficient case management</li><li>Track and monitor the status of immigration cases, ensuring timely updates</li><li>Circulate incoming mail according to specified procedures</li><li>Learn to analyze case documents and prepare immigration applications for filing</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits</li><li>Interface with corporate representatives and foreign nationals</li><li>Participate in legal practice meetings and alerts on current events, advanced topics, and client relationship-building skills</li><li>Support additional projects as assigned</li></ul>

Assistant Controller We are offering an exciting opportunity in the accounting industry, based in SAN FRANCISCO, California. We are in need of an Assistant Controller who will be involved in a variety of accounting functions, including handling Accounting Software Systems, ADP - Financial Services, Concur, Crystal Reports, and DCAA. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities:<ul><li>Support the senior controller in preparing monthly financial statements and maintaining internal controls</li><li>Research accounting standards and tax issues for compliance and accuracy</li><li>Reconcile and analyze specific general ledger accounts as assigned</li><li>Monitor aging and transactions of designated balance sheet accounts</li><li>Handle invoicing and tracking of agency-wide expenses</li><li>Contribute to financial forecasting and projections</li><li>Work with CFO, senior controller, and affiliate accounting manager to manage affiliate financial reports</li><li>Prepare audit documentation for annual external reviews</li><li>Conduct petty cash counts and resolve discrepancies across the agency</li><li>Assist with weekly bank deposits and monitor monthly insurance and benefit payments</li><li>Lead and support ad hoc projects as assigned by leadership</li><li>Aid in training and development of finance staff</li><li>Partner with the senior controller to develop departmental strategies and performance benchmarks</li><li>Collaborate with HR on payroll and union-related processes</li><li>Supervise and mentor the affiliate accounting manager and senior accountant</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Operations Assistant We are offering a permanent employment opportunity for an Operations Assistant in Santa Clara, California. This role is pivotal in ensuring the smooth functioning of the organization by managing vital operational, administrative, and logistical tasks. Responsibilities • Assist in maintaining a smooth workflow across all departments • Facilitate the setup of conference rooms for meetings • Oversee vendor management, including contracts, agreements, and renewals • Support staff with the preparation of quarterly reports • Manage local office facilities, ensuring cleanliness and presentability • Organize and maintain the CEO’s calendar, including scheduling meetings and travel bookings • Prepare and submit accurate expense reports for the CEO • Assist with general administrative tasks such as filing, data entry, and document management • Coordinate and facilitate weekly sync meetings • Collaborate with team members in creating and maintaining company presentations • Assist in setting up and managing internal events, including logistics and hospitality • Coordinate accommodations for visiting team members and guests, including overseas visitors • Provide support for high-level visitors, including board executives • Update company LinkedIn profiles or pages as needed • Utilize Salesforce to support various internal workflows • Use Microsoft Office Suite, particularly Excel and PowerPoint, to manage data and presentations • Handle and prioritize ad hoc operational projects, working closely with the Director of Finance and other leadership team members.

Assistant Controller PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS ASSISTANT CONTROLLER/CONTROLLER155K-175K+BONUS Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department. Responsibilities:-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.-Prepare and analyze financial statements (income statements and balance sheets)-Review/manage work-in-progress quarterly, working closely with project managers.-Manage cash flow with line of credit-Oversee accounts payable and accounts receivable processes.-Ensure timely and accurate processing of invoices, payments, and collections.-Manage payroll functions and compliance with payroll tax requirements.-Ensure compliance with local, state, and federal regulatory requirements.-Coordinate audits and financial reviews, providing necessary documentation and explanations.-Communicate financial information effectively to non-financial stakeholders.

Property Administrator We are a property management company overseeing a diverse portfolio of residential and commercial properties in the Bay Area. We are seeking a highly organized, proactive, and detail-oriented Property Manager / Executive Assistant to manage day-to-day operations and support executive leadership. This unique hybrid role is ideal for someone who thrives in a fast-paced environment and is skilled in both property management and executive-level administrative support.Property Management Duties:<ul><li>Oversee daily operations of assigned residential and/or commercial properties</li><li>Coordinate maintenance requests, repairs, and vendor relationships</li><li>Manage lease agreements, renewals, and tenant move-ins/move-outs</li><li>Conduct regular property inspections and ensure compliance with local regulations</li><li>Track rent payments, manage property budgets, and collaborate with the accounting team</li><li>Respond promptly and professionally to tenant inquiries and concerns</li></ul>Executive Assistant / Chief of Staff Support:<ul><li>Manage CEO’s schedule, meetings, travel, and action items</li><li>Provide research support on technical and non-technical topics to inform executive decisions</li><li>Assist with business-related events, errands, and coordination tasks</li><li>Handle confidential documents and maintain organized administrative records</li><li>Prepare reports, manage expenses, and assist with ad hoc projects as needed</li><li>Be available for occasional on-call situations, including after-hours emergencies or urgent tenant needs</li></ul>

Director, Investment Operations Michelle Espejo with Robert Half Finance & Accounting is recruiting for a Director of Investment Operations at a top-tier investment management firm. This full-time, permanent role is based in San Francisco with a hybrid schedule. Join a leading firm specializing in responsible, sustainable investing. The firm fosters a collaborative environment prioritizing long-term growth and team development. Enjoy competitive compensation, comprehensive benefits, 100% healthcare coverage for employees and families, commuter subsidies, and more. Responsibilities:<ul><li>Oversee investment product operations, including reporting, accounting, fund expenses, performance calculations, trade settlement, and SEC disclosures.</li><li>Serve as the primary liaison for audits, SOX testing, and compliance reviews.</li><li>Manage relationships with external administrators, custodian banks, and third-party providers.</li><li>Prepare investor communications and ensure timely month-end reporting.</li><li>Contribute to strategic planning, new product launches, and special projects.</li><li>Assist with board-related matters as Assistant Treasurer for the Mutual Funds Board.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Investment Operations Director - Top Investment Firm Michelle Espejo with Robert Half Finance & Accounting is recruiting for a Director of Investment Operations at a top-tier investment management firm. This full-time, permanent role is based in San Francisco with a hybrid schedule. Join a leading firm specializing in responsible, sustainable investing. The firm fosters a collaborative environment prioritizing long-term growth and team development. Enjoy competitive compensation, comprehensive benefits, 100% healthcare coverage for employees and families, commuter subsidies, and more. Responsibilities:<ul><li>Oversee investment product operations, including reporting, accounting, fund expenses, performance calculations, trade settlement, and SEC disclosures.</li><li>Serve as the primary liaison for audits, SOX testing, and compliance reviews.</li><li>Manage relationships with external administrators, custodian banks, and third-party providers.</li><li>Prepare investor communications and ensure timely month-end reporting.</li><li>Contribute to strategic planning, new product launches, and special projects.</li><li>Assist with board-related matters as Assistant Treasurer for the Mutual Funds Board.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.