<p>Are you organized, detail-oriented, and looking for an opportunity to <strong>build a career in construction estimating</strong>? Robert Half is partnering with <strong>Pribuss Engineering</strong>, a respected engineering and construction organization in South San Francisco, to identify an <strong>Estimating Coordinator</strong> to join their team.</p><p>This is an excellent opportunity for someone who enjoys working with numbers, documents, vendors, and project details — and wants to learn the ins and outs of <strong>plumbing estimating and commercial construction</strong> from experienced professionals.</p><p><br></p><p><strong>What You'll Do</strong></p><p>As an Estimating Coordinator, you'll provide critical administrative and organizational support to the Plumbing Estimating team while developing hands-on knowledge of construction estimating. Responsibilities will include:</p><ul><li>Support the Plumbing Estimating Department with day-to-day administrative and organizational needs.</li><li>Organize, review, and maintain construction plans, specifications, bid documents, and estimating files.</li><li>Prepare and maintain estimating spreadsheets, material lists, quote logs, and bid documentation using <strong>Microsoft Excel</strong> and other estimating tools.</li><li>Request, collect, organize, and track quotes from vendors, suppliers, subcontractors, and other partners.</li><li>Assist with preparing bid packages, scope summaries, and supporting documentation for project estimates.</li><li>Learn to read construction plans and specifications and identify plumbing-related scope and requirements.</li><li>Assist with basic plumbing takeoffs and quantity counts using <strong>Bluebeam</strong> and other estimating software as your skills develop.</li><li>Maintain bid calendars, deadlines, quote logs, and other department tracking systems.</li><li>Communicate with vendors, suppliers, subcontractors, and internal team members to gather information and follow up on outstanding items.</li><li>Upload and organize project documentation using platforms such as <strong>Procore and BuildingConnected</strong>.</li><li>Provide data entry, document control, and general administrative support to ensure estimates are complete and accurate.</li><li>Develop knowledge of plumbing systems, construction methods, material costs, labor production, and the <strong>California Plumbing Code</strong> through hands-on training and mentorship.</li><li>Take on increasingly advanced estimating responsibilities as your knowledge and experience grow.</li></ul><p><br></p><p><br></p>
<p>The Program Assistant supports day-to-day program operations, scheduling, reporting, and communication to help ensure services and projects run smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to program staff and leadership</li><li>Coordinate calendars, meetings, and program events</li><li>Maintain records, files, and program documentation</li><li>Track deadlines, invoices, and reporting requirements</li><li>Respond to participant, client, or vendor inquiries</li><li>Assist with data entry and preparation of reports</li></ul>
<p>National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.</p><p>The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.</p><p>This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul><p><br></p>
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative tasks organized, and assisting with a variety of front-office needs. The person in this role will help maintain smooth day-to-day operations while providing friendly support to visitors, team members, and vendors.<br><br>Responsibilities:<br>• Oversee routine office activities to help maintain an organized, efficient, and well-stocked workplace environment.<br>• Welcome guests and visitors professionally, ensuring a positive arrival experience and directing them as needed.<br>• Coordinate food, beverage, and snack orders for the office while monitoring general supply levels.<br>• Handle incoming and outgoing packages, mail, and deliveries with accuracy and timely follow-through.<br>• Provide administrative assistance such as answering inbound calls, scanning documents, and supporting clerical tasks.<br>• Assist with general workplace requests and help address day-to-day operational needs across the office.<br>• Support short-term office coverage needs during the initial assignment period, with flexibility to continue based on business demand and performance.
<p>We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.</p><p>• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.</p><p>• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.</p><p>• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.</p><p>• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.</p><p>• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.</p><p>• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.</p><p>• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**</p>
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment.<br><br>Responsibilities:<br>• Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors.<br>• Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered.<br>• Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas.<br>• Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings.<br>• Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage.<br>• Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
<p><strong>About Robert Half:</strong></p><p>Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines.</p><p> </p><p>This is not an active opening with a specific client at this time. We are proactively connecting with Office Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals.</p><p> </p><p>Robert Half client is seeking a reliable and detail-oriented Part-Time Office Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.</p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today to be considered!</p>
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment.<br><br>Responsibilities:<br>• Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately.<br>• Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward.<br>• Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations.<br>• Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required.<br>• Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished.<br>• Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance.<br>• Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues.<br>• Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing.<br>• Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management.<br>• Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
We are looking for an experienced Personal Assistant to provide dedicated support to an executive in California. This Long-term Contract position will focus on coordinating a dynamic mix of business obligations and personal priorities, requiring sound judgment, flexibility, and a highly organized approach. The role is expected to average about 20 hours per week, with occasional time-sensitive matters that may require attention outside of regular working hours.<br><br>Responsibilities:<br>• Manage a demanding calendar by organizing meetings, appointments, and shifting priorities with accuracy and efficiency.<br>• Coordinate commitments related to board participation, including scheduling, logistics, and follow-up across multiple obligations.<br>• Arrange domestic and international travel plans, ensuring itineraries, reservations, and timing align smoothly with business and personal needs.<br>• Oversee personal appointments and day-to-day commitments to help maintain an organized and well-run schedule.<br>• Support household-related matters by working with vendors, handling errands, and assisting with home logistics as needed.<br>• Respond promptly to urgent requests and resolve last-minute changes with discretion.<br>• Safeguard sensitive information and handle confidential matters with a high level of trust and care.
<p>We are looking for a highly organized Personal Assistant to provide dependable support with day-to-day administrative and personal tasks in San Francisco, California. This is a Contract position suited for someone who can manage shifting priorities, handle sensitive matters with discretion, and keep schedules and logistics running smoothly. The ideal candidate is comfortable working on Apple Macintosh systems and can balance office coordination with practical personal support.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars, appointments, and daily schedules to ensure activities are planned efficiently and conflicts are resolved quickly.</p><p>• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.</p><p>• Handle a range of personal errands and task requests with professionalism, accuracy, and strong attention to timing.</p><p>• Provide administrative support by organizing correspondence, maintaining records, and preparing routine documents.</p><p>• Monitor priorities across multiple requests and follow through on details to keep commitments and deadlines on track.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#31000-0013515629**</p>
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers.<br><br>Responsibilities:<br>• Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events.<br>• Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements.<br>• Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files.<br>• Open and structure new matter files and document templates to support efficient case handling.<br>• Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests.<br>• Request, review, and organize medical records and related documentation for personal injury matters.<br>• Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases.<br>• Provide general administrative and legal support across civil litigation matters as needed.
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment.<br><br>Responsibilities:<br>• Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members.<br>• Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep.<br>• Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation.<br>• Draft transmittal letters and other client-facing correspondence to send completed documents and related information.<br>• Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications.<br>• Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service.<br>• Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team.<br>• Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
<p>We are looking for a dependable Legal Assistant to support a busy family law practice in the San Francisco Bay Area. The Legal Assistant role offers at least 20 hours per week and will focus on helping the team stay organized and prepared as family law case activity and court deadlines. This Legal Assistant opportunity is ideal for someone who thrives in a small firm environment, is detail oriented, and is comfortable providing administrative and legal support. The ideal candidate will have at least 2+ years of experience supporting a litigation or family law team.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Support attorneys and legal staff with day-to-day administrative and case-related tasks in a high-volume family law practice.</p><p>• Prepare, organize, and submit court filings accurately while tracking deadlines and required documentation.</p><p>• Maintain attorney calendars, schedule hearings and meetings, and help ensure all important dates are monitored closely.</p><p>• Assemble, label, and manage trial materials, including exhibits and supporting case documents.</p><p>• Update and organize case information within case management systems, including Clio, to keep records current and accessible.</p><p>• Handle electronic and physical filing tasks to maintain orderly legal files and documentation.</p><p>• Assist with general office and legal support needs as priorities shift, contributing wherever additional help is required.</p><p>• Coordinate with the legal team to keep matters moving efficiently and support preparation for upcoming court proceedings.</p>
<p>We are looking for a Legal Assistant to join a defense-focused litigation practice in Walnut Creek, California. This contract-to-hire opportunity is ideal for someone who is comfortable supporting attorneys in a fast-paced civil litigation environment and can manage both case-related and administrative tasks with accuracy. The role begins with a fully on-site training period of 90 days, followed by a hybrid schedule with three days in the office and two days working from home. Candidates who bring strong court filing experience, strong document preparation skills, and dependable organizational support will be well positioned for success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, revise, and finalize legal documents so they meet court formatting requirements and attorney expectations.</p><p>• Handle electronic filings in both state and federal courts, ensuring submissions are accurate and completed within required deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other litigation-related commitments.</p><p>• Provide day-to-day administrative assistance to attorneys, including organizing case materials and supporting workflow coordination.</p><p>• Support civil litigation matters by managing documents, monitoring deadlines, and helping keep case activity on schedule.</p><p>• Review filing details and court requirements carefully to reduce errors and help maintain compliance across active matters.</p>
<p><strong>Litigation Secretary</strong></p><p>A midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. </p><p>The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.</p><p>This firm offers excellent benefits, and compensation is commensurate with experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul><p><strong>Qualifications:</strong></p><ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul><p><br></p>
<p>We are looking for a detail-oriented Holiday Registrar (Bilingual Spanish) to support seasonal client registration activities in California. This is a long-term contract opportunity for an organized administrative team member who can manage multiple priorities, provide courteous front-desk support, and keep records accurate in a fast-moving environment. The ideal candidate will bring strong customer service instincts, dependable follow-through, and the ability to handle scheduling and documentation with care.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients courteously, create a positive first impression, and gather required household, demographic, and income details during registration.</p><p>• Prepare the office for daily operations and organize appointment schedules so client visits run efficiently throughout the day.</p><p>• Review client records for accuracy, update database information when corrections are needed, and help maintain complete files.</p><p>• Coordinate appointments by booking, confirming, changing, or canceling visits and arranging follow-up meetings when appropriate.</p><p>• Provide clients with clear verbal and written information about program steps, required documents, and important deadlines.</p><p>• Produce registration-related reports for toy distribution and submit information within established timeframes.</p><p>• Maintain orderly business and client records, including detailed call logs that support ongoing client services.</p><p>• Collaborate with partner organizations and internal leadership to help prevent duplicate program participation and communicate registration status updates.</p><p>• Represent the organization with flexibility and respect while supporting high-quality service across the team.</p>