<p><strong>Accounts Receivable Specialist – San Ramon </strong></p><p>Join a dynamic team with a leading firm in the East Bay! The Accounts Receivable Specialist will be responsible for managing invoicing, collections, and payment processing to ensure accurate, timely revenue flow. The ideal candidate is detail-oriented, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and monitor incoming payments</li><li>Prepare invoices and resolve billing discrepancies</li><li>Handle collections and communicate proactively with clients</li><li>Maintain accurate records for audits</li></ul><p>Apply now or contact Dennis Brinkmann for immediate consideration - 925-271-4809</p><p><br></p>
<p>We are looking for a detail-oriented Payroll Administrator to join our clients team in San Ramon, California. This is a long-term contract position offering the opportunity to manage payroll operations for a growing organization. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and compliance while handling payroll processes for both certified and non-certified employees.</p><p><br></p><p>This is a PART-TIME position. The expectation is roughly 4-6 hours per day after training.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 80 employees, including certified payroll for 8-12 employees.</p><p>• Manage payroll operations using Sage Intacct and ensure data accuracy and reliability.</p><p>• Utilize Excel to perform downloads, uploads, and apply filters; pivot table experience is a plus.</p><p>• Maintain compliance with multi-state payroll regulations and certified payroll requirements.</p><p>• Collaborate with colleagues to address and resolve payroll-related inquiries.</p><p>• Prepare and submit certified payroll reports in accordance with applicable standards.</p><p>• Ensure timely and precise processing of employee timekeeping data.</p><p>• Assist in troubleshooting payroll discrepancies and implementing solutions.</p><p>• Uphold confidentiality and security of payroll information.</p><p>• Support ongoing improvements in payroll procedures and systems.</p>
<p><strong>Position Overview:</strong></p><p>The Accounts Payable Specialist will play a key role in the organization’s accounting operations by managing the end-to-end accounts payable process using NetSuite. This position is responsible for accurate invoice processing, timely payments to vendors, and maintaining proper AP records while ensuring compliance with company policies and procedures. The ideal candidate will have hands-on experience with NetSuite and a solid understanding of AP processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume vendor invoices and employee expense reports within NetSuite.</li><li>Review, verify, and reconcile invoice and payment discrepancies and resolve any billing issues.</li><li>Manage weekly check runs, ACH, and wire payments to vendors.</li><li>Collaborate with internal teams and vendors to resolve invoice or payment inquiries.</li><li>Maintain accurate and organized accounts payable records within NetSuite.</li><li>Assist with month-end AP close and account reconciliations.</li><li>Reconcile vendor statements and research/investigate any outstanding balances.</li><li>Ensure compliance with company policies, internal controls, and SOX regulations as applicable.</li><li>Support the AP Manager and broader accounting team with ad hoc projects and process improvements.</li></ul><p><br></p>
We are looking for an experienced Compensation & Benefits Specialist to join our team in Oakland, California. In this role, you will manage and support a variety of employee benefit programs, ensuring accuracy and compliance with organizational policies and regulations. This is a long-term contract position, offering stability and an opportunity to contribute to meaningful initiatives in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate administrative tasks for the district Benefits Office, including managing schedules and setting appointments.<br>• Process employee benefit enrollments, updates, and modifications while ensuring data accuracy across internal and external platforms.<br>• Assist with organizing annual open enrollment events, collaborating with carriers, reviewing forms, and supporting benefit fairs.<br>• Oversee retiree health enrollments, update insurance records, and manage Medicare notifications for retirees and their dependents.<br>• Reconcile benefit data between vendors, internal systems, and platforms on a monthly basis, while monitoring employee hours and generating reports.<br>• Handle monthly payroll deductions, perform manual corrections when needed, and audit payroll accuracy.<br>• Prepare, analyze, and audit monthly benefits claims, process invoices, and coordinate payments to carriers.<br>• Maintain records for life events such as births, deaths, or missing information, and manage lists of retirees eligible for life insurance.<br>• Compile and present detailed benefit program reports to management and contribute to collective bargaining discussions.<br>• Serve as a point of contact for policy-related inquiries, enrollment clarifications, and basic issue resolution within a fast-paced office environment.
<p>Our successful Robert Half client is seeking an experienced Tax Manager to join their growing organization. This role is working on very interesting Tax with a variety of entities (partnership, trusts, HNW individuals, non-profits etc.) in a more quality-of-life environment. We have placed many local Tax candidates all who are so happy in this new space! If you are looking for challenging environment, but quality of life pace on an amazing team...apply soon for consideration!</p><p>Responsibilities:</p><p>-Manage tax and compliance deliverables through assignment of returns and related filings (extensions, etc)</p><p>-Provide detailed focus on projects, and alert the Principal/Client Service Director of technical tax issues that may arise</p><p>-Ensure tax compliance (accurate and timely filings, extensions, review of tax returns for client and related entities)</p><p>-Research technical tax issues (e.g. Tax Code, RIA) and assist client service team in forming conclusions related to complex tax issues</p><p><br></p><p>Requirements:</p><p>-Bachelor's degree in business or related field preferred, Master's a plus; CPA preferred </p><p>-Experience with high net worth individual tax, partnership, trust, estate tax</p><p>-Strong supervisor experience (will manage 3 staff)</p><p>-Excellent communication and client relationship skills</p>
We are looking for an experienced Tax Preparer to join our team on a contract basis during the upcoming tax season. This role is based in Palo Alto, California, and offers an opportunity to contribute your expertise to a fast-paced environment. The position requires proficiency in tax preparation, computer literacy, and familiarity with relevant software tools.<br><br>Responsibilities:<br>• Prepare individual federal and California state income tax returns accurately and efficiently.<br>• Utilize Intuit Lacerte Tax software to process and file tax documents.<br>• Organize and manage incoming tax documents, ensuring all required forms are accounted for and properly categorized.<br>• Assist with the intake process for tax-related materials, identifying and compiling essential documentation.<br>• Apply detailed knowledge of Federal and California tax regulations to ensure compliance.<br>• Maintain organized records and documentation to streamline the preparation process.<br>• Use Thomson Reuters SurePrep software to enhance workflow and accuracy.<br>• Communicate effectively with clients and team members to address questions and clarify requirements.<br>• Manage workloads during peak tax season, ensuring punctual and precise delivery of services.
<p>Our client, a well-established CPA firm in Santa Clara, is seeking an experienced Tax Preparer to provide interim, seasonal support during the busy tax season. This is a contract position ideal for candidates with proven expertise in preparing complex individual returns for high net worth clients and hands-on proficiency with Lacerte tax software. The ideal candidate is detail-oriented, possesses strong communication skills, and works well both independently and as part of a team.</p><p><br></p><ul><li>Prepare and review federal, state, and local individual income tax returns for high net worth individuals, ensuring accuracy and compliance with all relevant tax regulations.</li><li>Input and manage client tax data using Lacerte tax software.</li><li>Identify potential tax savings and opportunities for clients while following best practices and firm policies.</li><li>Collaborate with partners and staff to resolve tax issues and respond to client inquiries promptly.</li><li>Assist with the organization and maintenance of client documentation and electronic files.</li><li>Meet strict deadlines in a fast-paced, deadline-driven environment.</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Clerk to join our team in Vacaville, California. In this Contract to permanent position, you will play a key role in managing payroll processes, ensuring compliance, and supporting administrative tasks. This role requires strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Review weekly field timesheets, ensuring all originals are submitted to the corporate payroll department.<br>• Enter timesheet data into payroll audit spreadsheets and maintain accurate records.<br>• Communicate regularly with supervisors and managers to address potential meal violations and compliance issues.<br>• Verify and collect necessary documentation related to compliance concerns.<br>• Monitor weekly office timesheets and follow up with managers regarding any discrepancies or violations.<br>• Assist in creating and maintaining payroll process flowcharts to streamline operations.<br>• Provide training and support to employees on payroll systems and resolve user issues.<br>• Follow up on payroll approvals and monitor compliance within the organization.<br>• Collaborate with the HR/Payroll department on various tasks as needed.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
<p>We are seeking an experienced Payroll Tax Analyst for a fully remote, temporary position supporting payroll tax compliance and reporting during a high-volume period. This role is ideal for a detail-oriented payroll tax professional who can work independently, manage deadlines, and ensure accurate and timely payroll tax filings across multiple jurisdictions.</p><p><br></p><p>100% remote – work from anywhere in the U.S.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, review, and file federal, state, and local payroll tax returns (941, 940, state withholding, SUI, local filings)</li><li>Reconcile payroll tax liabilities to general ledger and payroll system reports</li><li>Ensure timely tax payments, filings, and amendments</li><li>Manage payroll tax notices, discrepancies, and agency correspondence</li><li>Support quarter-end and year-end payroll tax processes, including W-2 and W-3</li><li>Maintain compliance with changing payroll tax laws and regulations</li><li>Partner with payroll, accounting, and HR teams to resolve tax-related issues</li><li>Document procedures and maintain audit-ready support</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>Our company is seeking an Accounts Payable Specialist who will leverage automation tools to streamline AP processes, enhance accuracy, and improve efficiency. The ideal candidate will have hands-on experience with accounts payable workflows and the use of automation technologies or AP automation platforms.</p><p>Key Responsibilities:</p><ul><li>Process vendor invoices and employee expenses using AP automation software and ERP systems.</li><li>Review, verify, and reconcile invoices and resolve discrepancies in a timely manner.</li><li>Monitor automated payment runs (ACH, wires, checks) and follow up on exceptions.</li><li>Collaborate with vendors and internal stakeholders to resolve payment or invoice issues efficiently.</li><li>Maintain accurate AP records and ensure data quality within automated tools and systems.</li><li>Assist in month-end closing by preparing reconciliations and reviewing automated reports.</li><li>Support the implementation and optimization of new automation features and tools.</li><li>Ensure compliance with company policies, internal controls, and regulatory standards.</li><li>Participate in AP process improvement initiatives, leveraging automation to drive results.</li></ul><p><br></p>
<p>Reputable personal injury firm is seeking an experienced and compassionate Case Manager to join their team. This position is ideal for someone with a strong background in personal injury law who thrives in a fast-paced environment and is committed to delivering exceptional client service. As a key member of our legal team, you will play a vital role in managing cases, communicating with clients, and supporting attorneys to ensure successful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial interviews with prospective clients to gather relevant case information.</p><p>• Request, review, and organize medical records related to client cases.</p><p>• Maintain consistent communication with insurance companies, medical providers, and clients to provide updates and address inquiries.</p><p>• Draft and send correspondence letters to clients, insurance companies, and healthcare providers.</p><p>• Collaborate closely with attorneys to review case status and develop strategies.</p><p>• Perform investigative tasks related to claims and pre-litigation case work.</p><p>• Manage administrative duties such as faxing, filing, and copying to support case management.</p><p>• Oversee and prioritize a substantial caseload while ensuring accuracy and timeliness.</p><p>• Assist staff and team members with various tasks, ensuring seamless workflow and collaboration.</p><p>• Utilize software tools, including Microsoft Word and Excel, to maintain organized records and documentation.</p>
<p><strong>Interested?</strong></p><p>Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — I’d love to connect!</p><p><br></p><p><strong>Senior Tax Preparer</strong></p><p><strong>Role Overview</strong></p><p>We’re seeking an experienced <strong>Senior Tax Preparer</strong> to support high‑net‑worth clients with complex tax needs and advanced planning strategies. While the role is heavily focused on tax preparation during busy season, you’ll also play a key part in year‑round tax planning, client communication, and selective business development efforts.</p><p>The ideal candidate is an <strong>Enrolled Agent (EA)</strong> or tax‑focused <strong>CPA</strong> with strong technical expertise, sound judgment, and the confidence to operate independently in a client‑facing advisory environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead preparation of individual tax returns (primarily <strong>Form 1040</strong>); experience with <strong>1041</strong> and <strong>1065</strong> is a strong plus</li><li>Communicate directly with clients to gather documentation and ensure a smooth, proactive tax prep experience</li><li>Prepare detailed tax analyses, projections, and estimated tax calculations</li><li>Explain complex tax issues in clear, practical terms while ensuring full compliance with all filing requirements</li><li>Stay current on tax law changes and recommend strategies to improve both short‑ and long‑term client outcomes</li><li>Provide internal guidance to wealth advisors on tax‑related questions and planning opportunities</li><li>Knowledge of <strong>estate and gift tax planning</strong> is highly valued</li><li><strong>California</strong> return experience required; multi‑state exposure preferred</li></ul><p><br></p><p><strong>Benefits & Perks</strong></p><ul><li>Medical, dental, vision, life, and disability insurance</li><li>Health Savings Account (HSA) option</li><li>$75 monthly wellness allowance</li><li>401(k) with employer match</li><li>Commuter benefits</li><li>Paid parental leave: up to <strong>12 weeks at 100% salary</strong></li><li>Tuition reimbursement + annual learning stipend</li><li>Volunteer PTO and donation‑matching program</li><li>Birthday PTO + monthly cell phone allowance</li></ul>
<p>The AR/Billing Analyst is responsible for preparing accurate and timely bills for commercial clients, providing analytical reporting, troubleshooting billing errors and assisting clients. This fast-paced role involves collaboration with internal departments and external stakeholders to ensure billing accuracy and compliance.</p><p><br></p><p><strong>Location:</strong> Oakland, CA (100% Onsite for first 90 days, then hybrid)</p><p><strong>Employment Type:</strong> Contract-to-Hire</p><p><strong>Start Date:</strong> Early January</p><p><strong>Pay Range:</strong> $33–$38/hour</p><p><strong>Schedule:</strong> Monday–Friday, 8:00 AM–5:00 PM</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and process accurate billing for commercial clients.</li><li>Perform data analysis and reporting to support billing accuracy.</li><li>Collaborate with internal teams and external utilities to resolve discrepancies.</li><li>Utilize Microsoft Dynamics GP and Excel for billing and reconciliation tasks.</li><li>Support the Billing and Accounting team with ad hoc projects and reporting.</li></ul><p><br></p>
<p>We are looking for a skilled Payroll Tax Analyst to join our team on a contract basis in Walnut Creek, California. In this role, you will play a vital part in managing payroll tax operations and ensuring compliance with relevant regulations. This position offers an opportunity to collaborate with payroll specialists and utilize your expertise in payroll systems and reporting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Address and resolve tax notices by coordinating with relevant organizations.</p><p>• Ensure payroll tax operations align with company policies and procedures.</p><p>• Collaborate with senior payroll specialists to resolve complex payroll issues.</p><p>• Prepare and review multi-state payroll tax reports to ensure accuracy.</p><p>• Monitor payroll tax compliance across different jurisdictions.</p><p>• Support payroll processes by maintaining detailed records and ensuring timely submissions.</p><p>• Utilize ADP Workforce Now for payroll tax management and reporting.</p><p>• Analyze payroll data using advanced Excel functions to identify discrepancies and improve processes.</p><p>• Provide guidance and assistance to team members on payroll tax-related queries.</p>
ACCOUNTS RECEIVABLE SUPERVISOR<br><br>Established East Bay company working in contractor trade industries is seeking an Accounts Receivable Supervisor. The primary responsibilities for this position are trade receivable collections, securing collateral for large transactions, customer receipts postings, determination of customer credit worthiness and credit limits, and working with office staff on tasks related to company requirements. A successful candidate will have effective organizing skills, time management skills, and extreme attention to detail and accuracy. Position reports directly to the Controller.<br><br>Responsibilities:<br>• Multi-company trade receivable collections and management of customer remittances<br>• Establish, maintain and update customer credit limits and manage customer accounts<br>• Secure collateral for large trade transactions, including pre-lien and lien positions<br>• Manage multi-branch communication/phone systems<br>• Manage company fleet registration, insurance and reporting requirements<br>• Manage company Certificate of Insurance requirements<br>• Reconciliation of company railcar movements (monthly) and filing of annual reports<br>• Filing of miscellaneous annual reports as needed<br>• Company projects as needed<br><br>Requirements:<br>• 5+ Years of Accounting experience<br>• Experience in Accounts Receivable within the construction industry (or similar)<br>• Experience with MS Office, especially Excel<br>• Working knowledge of pre-lien transactions<br>• Working knowledge of ERP accounting system preferred (MAS200)<br>• Solid communication skills, both written and verbal<br>• Strong attention to detail<br>• Strong organizing skills<br>• Experience with intercompany transactions preferred
