We are looking for an experienced Collections Specialist to join our team on a contract basis in Santa Clara, California. In this role, you will focus on managing accounts receivable and ensuring timely collection of outstanding balances. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in commercial and consumer collections.<br><br>Responsibilities:<br>• Manage accounts receivable to ensure timely collection of outstanding balances.<br>• Perform thorough follow-ups with clients on overdue payments using effective communication strategies.<br>• Analyze and resolve billing discrepancies to maintain accurate financial records.<br>• Utilize tools such as FileMaker Pro and QuickBooks to streamline collection processes.<br>• Maintain detailed documentation of collection activities and payment arrangements.<br>• Collaborate with internal teams to address account issues and improve collection efficiency.<br>• Apply a detail-focused yet assertive approach to encourage timely payments.<br>• Identify and escalate complex collection issues to management as necessary.<br>• Monitor and report on collection metrics and progress to stakeholders.<br>• Ensure compliance with company policies and industry regulations during collection activities.
<p>We are looking for a skilled Payroll Specialist to join our team on a contract basis in Santa Rosa, California. This role requires someone with a strong attention to detail and extensive experience in payroll processing, particularly with ADP Workforce Now. You will be responsible for ensuring accurate and compliant payroll operations, while collaborating with various departments to address and resolve payroll-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process bi-weekly and monthly payroll for employees using ADP Workforce Now.</p><p>• Maintain and update employee payroll records, including tax withholdings, benefit deductions, and direct deposit information.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying current on any changes to laws or requirements.</p><p>• Investigate and resolve payroll discrepancies by working closely with employees and management.</p><p>• Conduct regular audits of payroll data to ensure accuracy and adherence to organizational policies.</p><p>• Identify and implement process improvements within payroll operations to enhance efficiency and employee satisfaction.</p><p>• Collaborate with HR and Finance teams to support organizational goals and address payroll-related inquiries.</p><p>• Prepare reports and documentation related to payroll activities for internal and external use.</p>
<p>Robert Half is seeking a skilled and detail-oriented <strong>Full-Time Engagement Professional - AR Specialist</strong> to join our team. As a valued member of our unique FTEP program, you will serve as a trusted resource, supporting essential client projects and interim roles across a variety of industries. This position offers the flexibility of full-time employment with Robert Half while providing diverse opportunities to work on challenging assignments tailored to your expertise in Accounts Receivable.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and process AR transactions, including invoicing, collections, and payment reconciliation.</li><li>Analyze and resolve disputed invoices or payment discrepancies with professionalism and efficiency.</li><li>Assist with month-end closing activities and ensure accurate AR reporting.</li><li>Maintain compliance with applicable financial policies, procedures, and regulations.</li><li>Partner effectively with clients’ internal teams to ensure seamless AR processes during critical projects.</li><li>Support ad hoc AR-related projects as requested.</li></ul><p><br></p>
<p>Robert Half is seeking a skilled and detail-oriented <strong>Full-Time Engagement Professional - AR Specialist</strong> to join our team. As a valued member of our unique FTEP program, you will serve as a trusted resource, supporting essential client projects and interim roles across a variety of industries. This position offers the flexibility of full-time employment with Robert Half while providing diverse opportunities to work on challenging assignments tailored to your expertise in Accounts Receivable.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and process AR transactions, including invoicing, collections, and payment reconciliation.</li><li>Analyze and resolve disputed invoices or payment discrepancies with professionalism and efficiency.</li><li>Assist with month-end closing activities and ensure accurate AR reporting.</li><li>Maintain compliance with applicable financial policies, procedures, and regulations.</li><li>Partner effectively with clients’ internal teams to ensure seamless AR processes during critical projects.</li><li>Support ad hoc AR-related projects as requested.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Emeryville, California. In this long-term contract role, you will play a critical part in maintaining accurate financial records and resolving invoice-related issues. The ideal candidate will have strong analytical skills and the ability to collaborate effectively with vendors and internal teams.<br><br>Responsibilities:<br>• Investigate and resolve discrepancies, disputes, and missing information related to inbound invoices.<br>• Compile and maintain comprehensive documentation for past due accounts, including all necessary paperwork and data.<br>• Partner with vendors and internal stakeholders to gather information required for resolving outstanding invoices.<br>• Propose and implement process improvements to enhance efficiency in handling invoice issues and collections.<br>• Ensure timely and accurate record-keeping for all accounts payable activities.<br>• Monitor incoming invoices to identify and address potential issues proactively.<br>• Provide clear communication and updates to stakeholders regarding the status and resolution of invoice-related matters.<br>• Support the team in adhering to company policies and compliance standards for accounts payable processes.
<p>Robert Half is seeking a skilled and detail-oriented <strong>Full-Time Engagement Professional - AR Specialist</strong> to join our team. As a valued member of our unique FTEP program, you will serve as a trusted resource, supporting essential client projects and interim roles across a variety of industries. This position offers the flexibility of full-time employment with Robert Half while providing diverse opportunities to work on challenging assignments tailored to your expertise in Accounts Receivable.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and process AR transactions, including invoicing, collections, and payment reconciliation.</li><li>Analyze and resolve disputed invoices or payment discrepancies with professionalism and efficiency.</li><li>Assist with month-end closing activities and ensure accurate AR reporting.</li><li>Maintain compliance with applicable financial policies, procedures, and regulations.</li><li>Partner effectively with clients’ internal teams to ensure seamless AR processes during critical projects.</li><li>Support ad hoc AR-related projects as requested.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and highly organized<strong> Accounts Receivable Specialist </strong>for ongoing opportunities with our clients in need of skilled accounting professionals. The ideal candidate will possess strong analytical capabilities, excellent communication skills, and a proven ability to manage and reconcile accounts receivable balances accurately while supporting the accounting and operations teams in achieving company objectives.</p><p><br></p><p>This position offers the opportunity to grow in a fast-paced, dynamic environment, where you will play a key role in maintaining the financial health and accuracy of accounts receivable operations for our clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate, prepare, and issue accurate invoices to customers.</li><li>Record incoming payments and deposit funds while ensuring accuracy and compliance.</li><li>Monitor accounts to identify overdue payments and engage in proactive follow-up to secure timely collections.</li><li>Communicate directly with clients regarding account discrepancies and outstanding balances in a professional and diplomatic manner.</li><li>Reconcile the accounts receivable ledger and ensure accurate posting of payments.</li><li>Collaborate with cross-functional teams to resolve any billing or payment-related issues.</li><li>Support month-end and year-end close processes, as needed.</li><li>Prepare regular reports on accounts receivable status and collections activity for management review.</li></ul><p><br></p>
<p><strong>About the Role:</strong></p><p>We are seeking a detail-oriented and deadline-driven <strong>Accounts Receivable (AR) Specialist</strong>. As an AR Specialist, you will play a key role in the financial operations of our organization by ensuring accurate and timely processing of receivables, maintaining customer accounts, and monitoring collections activities. The ideal candidate is a team player with excellent communication skills and a strong background in accounting or finance.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee the full accounts receivable process, including processing, verifying, and reconciling customer invoices.</li><li>Monitor customer payment activity, follow up on outstanding balances, and resolve discrepancies in a timely manner.</li><li>Prepare and deliver regular AR aging reports and collections updates to management.</li><li>Maintain accurate customer account records, ensuring all payments and adjustments are applied correctly.</li><li>Collaborate with internal teams to research and resolve billing issues or disputes.</li><li>Provide top-notch customer service to clients by addressing inquiries and resolving account questions.</li><li>Ensure compliance with company policies and applicable regulations related to AR processes.</li><li>Assist with month-end and year-end close activities as they pertain to accounts receivable.</li></ul>
<p><strong>About the Role:</strong></p><p>The ideal candidate will thrive in a fast-paced environment, possess strong problem-solving skills, and be eager to contribute to the smooth operation of our financial processes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and review accounts payable transactions, including invoices, expense reports, and check requests, ensuring accuracy and proper authorization.</li><li>Code invoices to appropriate general ledger accounts and cost centers.</li><li>Verify vendor accounts, reconcile statements, and address discrepancies in a timely and professional manner.</li><li>Prepare and process electronic fund transfers (EFTs) and check payments.</li><li>Maintain accurate and thorough records of accounts payable transactions.</li><li>Ensure compliance with company policies and applicable regulatory standards.</li><li>Collaborate with internal teams and vendors to resolve payment issues and answer inquiries.</li><li>Assist with month-end and year-end close processes, including AP reconciliations.</li><li>Generate AP-related reports and provide insights as needed by management.</li></ul>
<p>Our client is seeking a Systems Engineer / Systems Analyst with a strong background in IT Service Management (ITSM) and hands-on JavaScript development skills. This role focuses on configuring, enhancing, and automating ITSM and IVR systems to streamline workflows and improve operational efficiency within a healthcare environment.</p><p><br></p><p>While experience with ServiceNow is highly preferred, candidates with equivalent ITSM platform experience are encouraged to apply. The ideal candidate will have a proven track record of creating customized workflow solutions, developing automation scripts, and integrating systems to support enterprise IT operations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Configure, enhance, and maintain ITSM platforms to enable efficient workflows and automation.</li><li>Develop custom JavaScript scripts for both front-end (AngularJS, UI components) and back-end (automation scripting, business rules, and API integrations).</li><li>Design and implement specialized, custom workflows within ITSM and IVR systems.</li><li>Collaborate with stakeholders to gather requirements, define solutions, and ensure alignment with business objectives.</li><li>Integrate IVR platforms with ITSM workflows to improve call routing and user experience.</li><li>Ensure compliance with healthcare IT standards and regulatory requirements, including HIPAA.</li><li>Healthcare industry experience (required).</li><li>Minimum 3 years of experience in a Systems Engineer, Systems Analyst, ITSM Developer, or similar role.</li><li>Strong knowledge of IT Service Management (ITSM) processes and workflows.</li><li>Hands-on experience developing JavaScript-based automations for both front-end and back-end processes.</li></ul><p><br></p>
<p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Accounts Payable (AP) Analyst</strong> to join our team at a leading medical company. This is a fully remote, full-time position that requires working in the Pacific Standard Time (PST) zone. The ideal candidate will possess strong expertise in <strong>Workday Financials</strong>, <strong>Power Automate</strong>, and <strong>advanced Excel</strong>, along with a proven track record of automating AP processes. If you're detail-oriented, analytical, and excel at streamlining workflows, we want to hear from you!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>AP Process Management:</strong> Handle full-cycle accounts payable processing, including posting invoices, verifying transactions, reconciling accounts, and ensuring accurate and timely payments.</li><li><strong>Process Automation:</strong> Spearhead the automation of AP workflows using <strong>Power Automate</strong> and other tools, improving operational efficiency and reducing manual workload.</li><li><strong>Workday Expertise:</strong> Leverage extensive experience with <strong>Workday Financials </strong>to<strong> </strong>manage AP processes, reporting, and integrations effectively.</li><li><strong>Data Analysis and Reporting:</strong> Utilize <strong>advanced Excel skills</strong>, including pivot tables, VLOOKUPs, and macros, to analyze and report AP data to stakeholders.</li><li><strong>Vendor Management:</strong> Communicate with vendors to resolve invoice discrepancies, process payments, and maintain strong relationships.</li><li><strong>Compliance and Accuracy:</strong> Adhere to regulatory standards, internal controls, and company policies to ensure financial accuracy and data integrity.</li><li><strong>Collaboration:</strong> Work cross-functionally with finance, procurement, and other departments to align processes and procedures.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
We are seeking an Invoicing Specialist to join our team based in San Ramon, California. The role involves maintaining and adjusting accounts, handling invoice discrepancies, and resolving issues related to invoicing. This role is pivotal within our organization and focuses on ensuring accurate and efficient processing and reconciliation of invoices. <br><br>Responsibilities:<br>• Accurately process invoices and enter them into the database.<br>• Analyze account balances to ensure accuracy and adjust accounts as necessary.<br>• Handle invoice discrepancies and rectify them promptly.<br>• Monitor and resolve invoice-related issues.<br>• Maintain accurate records of all invoice-related activities.<br>• Perform reconciliation of invoices to ensure accuracy. <br>• Review and monitor customer accounts regularly. <br>• Take appropriate action based on account monitoring results. <br>• Assist in maintaining an accurate account balance. <br>• Collaborate with the team to improve invoicing processes.
<p>The Senior Accountant/Analyst will perform relatively complex accounting duties including maintenance and analysis of accounting records, preparing journal entries, and reconciling ledger accounts. This position will take care of cash receipts. The position also helps to ensure compliance with generally accepted accounting principles and the organization's policies, procedures, and contracts.</p><p><br></p><p>RESPONSIBILITIES </p><p><br></p><ul><li>Create and maintain project reports in Accounting system and Excel to monitor project finances and help create invoices.</li><li>Perform analysis to calculate project revenue monthly including booking it into Accounting system along with Accounts Receivable or Unbilled journal entries.</li><li>Assess and pursue opportunities to maximize billings and revenue recognition.</li><li>Manage Accounts Receivable and Unbilled to maximize collections, working with program staff and contracting agencies, as necessary.</li><li>Will be responsible for and manage the Cash Receipts process.</li></ul>
<p>We are looking for an Accounts Payable Tech/Admin to join our team! This Contract-to-Permanent role offers an opportunity to contribute to the financial operations of a non-profit organization. The ideal candidate will have a strong attention to detail and a proactive approach to managing accounts payable processes.</p><p><br></p><ul><li>Generate and review reports; make necessary corrections as needed</li><li>Process and distribute checks via mail or in-person pickup</li><li>Manage voided or canceled checks and reissue as necessary</li><li>Audit vouchers and documents for accuracy, completeness, validity, and compliance with policies and standards</li><li>Develop, evaluate, and improve disbursement policies and procedures</li><li>Perform general clerical duties such as data entry, scanning, filing, and document indexing</li><li>Respond to emails, phone calls, and internal inquiries in a professional and timely manner</li><li>Schedule meetings, maintain calendars, and support department staff with administrative tasks</li><li>Prepare and distribute memos, letters, and other routine communications</li><li>Assist with onboarding tasks and training documentation for new staff</li><li>Collaborate with systems analysts to enhance campus financial systems</li><li>Research and resolve outstanding account balances; communicate with vendors and departments promptly</li><li>Compile data for financial reports and analysis</li><li>Support month-end close process, including report generation, account reconciliations, and vendor withholding analysis</li><li>Assist in preparing quarterly and year-end accrual information</li><li>Lead accounts payable workshops and training sessions for campus personnel</li><li>Maintain and organize documents in a virtual document management system</li><li>Drive continuous improvements to the payment process</li><li>Route and collect documents and e-signatures through workflow systems</li></ul><p><br></p>
<p>Natalie Lue with Robert Half is working with a client looking to hire a motivated and detail-oriented Project Engineer to join their team. In this entry-level role, you will gain hands-on experience in commercial construction projects while collaborating with project managers, superintendents, and other stakeholders. This position provides a unique opportunity to develop your skills and prepare for future leadership roles in project management.</p><p><br></p><p>Responsibilities:</p><p>• Assist in monitoring project progress and maintaining accurate documentation to ensure smooth operations.</p><p>• Support the review and analysis of drawings, submittals, and change orders.</p><p>• Collaborate in the preparation and organization of project schedules, procurement plans, and submittal logs.</p><p>• Participate in project meetings, document key discussions, and follow up on assigned tasks.</p><p>• Coordinate with subcontractors, suppliers, and team members to facilitate seamless project execution.</p><p>• Help implement and uphold safety protocols on-site to maintain compliance with safety standards.</p><p>• Organize project files, RFIs, and submittals to streamline access and tracking.</p><p>• Assist in procurement tasks, including managing purchase orders and tracking commitments.</p><p>• Contribute to closeout activities, such as developing punch lists and finalizing project documentation.</p><p>• Undertake research and administrative duties to support project teams effectively.</p>
