<p>Our special client in the manufacturing and operations space in San Marcos, CA is looking for an Administrative Assistant who’s not afraid to roll up their sleeves and dive into a mix of clerical, financial, and operational support. If you enjoy variety in your day and have a knack for keeping things organized, this role offers a great blend of structure and flexibility.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with data entry and recordkeeping across multiple departments.</li><li>Support purchasing activities including vendor communication and order tracking.</li><li>Enter and maintain records in QuickBooks and internal databases.</li><li>Help with light accounting tasks and invoice processing.</li><li>Coordinate with production and operations teams on documentation and scheduling.</li><li>Provide general administrative support including filing, scanning, and correspondence.</li></ul><p><br></p>
<p>A well-established healthcare practice in Escondido is seeking a Business Office Assistant to support front and back-office operations. This role is ideal for someone who’s detail-oriented, compassionate, and bilingual in Spanish—ready to make a difference in patients’ lives while keeping the business side running smoothly.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with patient intake, billing, and insurance verification.</li><li>Maintain accurate records and support scheduling and follow-ups.</li><li>Handle phone calls, emails, and front desk inquiries.</li><li>Support medical staff with administrative tasks and documentation.</li><li>Translate and communicate with Spanish-speaking patients as needed.</li></ul>
<p>A respected institution in Encinitas is seeking an Administrative Support Assistant to help keep academic operations running smoothly. This is a fantastic opportunity for someone who thrives in a structured environment, enjoys supporting faculty and students, and values education as a cornerstone of community growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Provide clerical and administrative support to academic departments and staff.</li><li>Assist with scheduling, document preparation, and internal communications.</li><li>Maintain student records and help coordinate registration and enrollment processes.</li><li>Support event planning and departmental meetings.</li><li>Handle incoming inquiries and direct them appropriately.</li></ul>
<p>A busy and well-established roofing company in Escondido is seeking an Administrative Coordinator to support daily operations and keep the office running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and has a strong grasp of administrative processes in a construction or trade setting.</p><p>💵 Pay Range: $22–$24 per hour</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Serve as the central point of contact for internal teams, vendors, and clients.</li><li>Answer high-volume phone calls and direct inquiries to appropriate departments.</li><li>Schedule appointments, manage calendars, and coordinate job site logistics.</li><li>Assist with invoice processing, purchase orders, and basic bookkeeping tasks.</li><li>Maintain organized filing systems for contracts, permits, and project documentation.</li><li>Track inventory and order office and field supplies as needed.</li><li>Support HR functions such as onboarding paperwork and timecard tracking.</li><li>Prepare reports and assist with weekly and monthly operational reviews.</li></ul>
<p>Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional <strong>Office Administrator</strong> to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.</li><li>Manage office operations including mail, supplies, equipment, and vendor coordination.</li><li>Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.</li><li>Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.</li><li>Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.</li><li>Organize and coordinate internal events, team meetings, and client-facing gatherings.</li><li>Provide general administrative support, including expense tracking, data entry, and ad hoc projects.</li><li>Ensure office policies and procedures are followed and identify opportunities for process improvements.</li></ul><p><br></p>
<p>Robert Half is hiring for a well-established chiropractic and wellness center in Carlsbad seeking a friendly and organized Front Office Coordinator. This role is the first point of contact for patients and plays a vital role in creating a welcoming and efficient experience from check-in to check-out. If you enjoy helping others, thrive in a health-focused environment, and have a knack for keeping things running smoothly, this could be the perfect fit.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Greet patients, manage check-in/check-out, and schedule appointments</li><li>Answer phones, route calls, and respond to inquiries with professionalism</li><li>Maintain patient records and ensure HIPAA compliance</li><li>Coordinate with clinical staff to manage daily flow and appointment timing</li><li>Assist with billing, insurance verification, and payment collection</li><li>Support general office upkeep and supply management</li></ul>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
