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20 results for Senior Administrative Assistant in San Diego, CA

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Answer phones, respond to emails, and serve as a point of contact for internal and external stakeholders</li><li>Maintain filing systems, records, and office documentation</li><li>Assist with travel arrangements, expense reports, and invoice processing</li><li>Support team projects, meeting logistics, and general office coordination</li><li>Order office supplies and help maintain smooth day-to-day operations</li><li>Perform additional administrative duties as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to join a detail-oriented services firm in San Diego, California. This position supports daily office operations, assists firm leadership, and helps maintain a positive experience for clients, vendors, and internal staff. The ideal candidate is organized, punctual, attentive in every interaction, and comfortable shifting priorities as business needs change. This opportunity is well suited for someone who takes pride in accuracy, values follow-through, and wants to grow into a broader administrative support role over time. Responsibilities:• Provide day-to-day administrative support to office leadership and partners, helping keep schedules, documents, and routine tasks organized and on track.• Manage incoming and outgoing mail, distribute materials appropriately, and handle cash receipt collection with care and accuracy.• Prepare, scan, copy, file, and organize business documents while maintaining strong attention to detail and confidentiality.• Order and replenish office materials, kitchen items, and other workplace essentials to ensure the office remains fully stocked and functional.• Serve as a reliable point of contact for clients by answering calls, responding to routine inquiries, and following up on outstanding invoices when needed.• Coordinate with outside vendors on items such as postage, office supplies, and equipment-related service issues to support uninterrupted office operations.• Complete data entry and general receptionist-style tasks that contribute to smooth front office administration.• Adjust priorities throughout the day to meet changing requests from partners and support the broader administrative team as needed
2026-05-15T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
33.5 - 37.5 USD / Hourly
A fast-paced organization in the San Diego area is seeking an experienced Executive Administrative Assistant to support senior leadership with high-level administrative, scheduling, and operational coordination. This role is ideal for someone who thrives in a highly organized, detail-driven environment and can anticipate needs before they arise. The Executive Administrative Assistant will act as a key partner to executives, ensuring smooth day-to-day operations, managing priorities, and maintaining confidentiality across sensitive business matters. ESSENTIAL DUTIES & RESPONSIBILITIESExecutive Support<ul><li>Manage complex executive calendars, scheduling meetings, and coordinating priorities</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare meeting agendas, presentations, and follow-up documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>Administrative & Operational Support<ul><li>Support daily administrative operations for leadership team</li><li>Draft correspondence, reports, and executive communications</li><li>Coordinate meetings, board materials, and leadership events</li><li>Track deadlines, action items, and project deliverables</li><li>Assist with special projects and strategic initiatives</li></ul>
2026-05-12T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client in the biotech industry is seeking a highly organized Executive Assistant to provide high-level support to senior leadership. This role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains a high degree of professionalism and confidentiality. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process related documentation</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Support expense reporting, file management, and recordkeeping</li><li>Coordinate internal and external meetings, including logistics and follow-up</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-05-15T00:00:00Z

HOA Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Join a Team That Keeps Communities Running SmoothlyA well-established property management group in Oceanside is seeking an organized and service-focused HOA Administrative Assistant to support daily operations for a large residential apartment community. This role is ideal for someone who enjoys working in a fast-paced office environment, communicating with residents, and keeping administrative processes organized and on track. You’ll work closely with property managers, vendors, board members, and residents to help ensure the community operates efficiently and professionally. What You’ll Be Responsible For<ul><li>Support day-to-day administrative operations for the HOA management team</li><li>Coordinate resident communications, notices, and community updates</li><li>Answer phones, emails, and resident inquiries in a professional and timely manner</li><li>Schedule meetings, prepare agendas, and assist with meeting minutes</li><li>Maintain vendor records, contracts, and work order documentation</li><li>Assist with accounts payable tasks, invoice tracking, and administrative reporting</li><li>Organize and maintain electronic and physical files</li><li>Coordinate maintenance requests and follow up on service completion</li></ul>
2026-05-08T00:00:00Z

Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Robert Half is seeking an HR Assistant to support a busy human resources department within a fast-paced professional environment. The HR Assistant will play a key role in supporting onboarding, employee records management, recruiting coordination, and day-to-day HR operations. The ideal HR Assistant is organized, detail-oriented, and capable of handling sensitive information with professionalism and confidentiality. A positive attitude, reliability, and willingness to support multiple HR functions are essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid. Key Responsibilities for the HR Assistant:<ul><li>Support onboarding and new hire documentation processes</li><li>Maintain employee files and update HRIS records accurately</li><li>Assist with interview scheduling and recruiting coordination</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Prepare HR-related documents, reports, and correspondence</li><li>Track required trainings, certifications, and employee documentation</li><li>Support benefits administration and payroll coordination tasks</li><li>Assist with audits, compliance projects, and special HR initiatives</li><li>Manage shared HR inbox and maintain confidentiality of employee information</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant – Construction Industry

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing construction company in Carlsbad is seeking an Administrative Assistant to support project teams, office operations, and daily administrative functions. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping keep projects, documentation, and communication organized. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple departments while handling administrative priorities in a deadline-driven setting. Responsibilities<ul><li>Support daily office operations and administrative coordination</li><li>Assist project managers with scheduling, documentation, and reporting</li><li>Prepare contracts, proposals, purchase orders, and project files</li><li>Maintain organized digital and physical records for construction projects</li><li>Coordinate meetings, calendars, and subcontractor communications</li><li>Answer incoming calls and respond to client and vendor inquiries</li><li>Assist with invoice tracking, data entry, and administrative reporting</li><li>Support office supply management and vendor coordination</li></ul>
2026-05-19T00:00:00Z

Senior Accountant

San Marcos, CA
onsite
Temporary / Contract
44 - 50 USD / Hourly
Robert Half is seeking a Senior Accountant to support a fast-paced accounting team within a growing organization. The Senior Accountant will play a key role in maintaining accurate financial records, supporting close processes, and ensuring compliance with accounting standards. The ideal Senior Accountant is analytical, detail-oriented, and comfortable working in a deadline-driven environment. A strong sense of ownership, reliability, and willingness to support team initiatives is essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid. Key Responsibilities for the Senior Accountant:<ul><li>Prepare and review journal entries and maintain the general ledger</li><li>Support month-end and year-end close processes, including reconciliations</li><li>Perform balance sheet and account reconciliations, identifying and resolving discrepancies</li><li>Assist with financial reporting and preparation of supporting schedules</li><li>Analyze financial data and provide insight into variances and trends</li><li>Ensure compliance with GAAP and company policies</li><li>Support internal and external audit processes</li><li>Assist with process improvements and system enhancements</li><li>Collaborate with cross-functional teams including finance and operations</li><li>Maintain accurate and organized financial documentation</li></ul> While on contract, working with Robert Half will provide the ideal Senior Accountant with benefit options and exposure to advanced accounting systems and reporting processes.
2026-05-06T00:00:00Z

Senior Accountant

Oceanside, CA
onsite
Temporary / Contract
45 - 52 USD / Hourly
We are seeking a Senior Accountant to join a growing healthcare organization in San Diego. This role will support financial reporting, month-end close, reconciliations, and operational accounting functions across multiple departments. The ideal candidate is analytical, detail-oriented, and comfortable working in a collaborative, deadline-driven environment.This position offers the opportunity to work closely with leadership while contributing to process improvements and financial reporting initiatives that support organizational growth. Responsibilities<ul><li>Prepare and review journal entries and general ledger activity</li><li>Perform monthly bank and balance sheet reconciliations</li><li>Support month-end and year-end close processes</li><li>Assist with financial statement preparation and variance analysis</li><li>Maintain accurate accounting records and supporting documentation</li><li>Support budgeting, forecasting, and audit preparation activities</li><li>Analyze financial data and investigate discrepancies</li><li>Collaborate cross-functionally with finance and operational teams</li><li>Assist with accounting process improvements and workflow efficiencies</li></ul>
2026-05-19T00:00:00Z

Senior Accountant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are seeking an experienced Senior Accountant to join a growing organization in Cardiff-by-the-Sea. This position will play a key role in supporting month-end close, financial reporting, reconciliations, and overall accounting operations. The ideal candidate is analytical, detail-oriented, and comfortable working in a collaborative environment where accuracy and accountability are highly valued. This opportunity is ideal for an accounting professional who enjoys balancing day-to-day accounting responsibilities with process improvement initiatives and financial analysis. Responsibilities<ul><li>Prepare and review journal entries and general ledger activity</li><li>Perform monthly bank and balance sheet reconciliations</li><li>Support month-end and year-end close processes</li><li>Assist with preparation of financial statements and reporting packages</li><li>Analyze financial data and investigate account discrepancies</li><li>Maintain organized accounting records and supporting documentation</li><li>Assist with budgeting, forecasting, and audit preparation activities</li><li>Support process improvements and accounting workflow efficiencies</li><li>Collaborate with internal departments on financial reporting needs</li></ul>
2026-05-15T00:00:00Z

Senior Accountant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
43 - 47 USD / Hourly
We are seeking a Senior Accountant to join a growing healthcare organization in Encinitas. This role will support financial reporting, month-end close, reconciliations, and accounting operations across multiple departments. The ideal candidate is analytical, organized, and capable of managing both routine accounting responsibilities and higher-level financial projects in a fast-paced environment. Responsibilities<ul><li>Prepare and review journal entries and general ledger activity</li><li>Perform monthly bank and balance sheet reconciliations</li><li>Support month-end and year-end close processes</li><li>Assist with financial statement preparation and variance analysis</li><li>Maintain organized accounting documentation and audit support files</li><li>Partner with leadership on budgeting and reporting requests</li><li>Monitor financial data for discrepancies and reporting accuracy</li><li>Support process improvements and accounting workflow efficiencies</li></ul>
2026-05-13T00:00:00Z

Senior Staff Accountant

Carlsbad, CA
onsite
Temporary / Contract
44 - 48 USD / Hourly
A well-established company in Carlsbad is seeking a Senior Staff Accountant to support advanced accounting operations and financial reporting functions. This role is ideal for an experienced accounting professional who enjoys balancing technical accounting responsibilities with process improvement initiatives. The Senior Staff Accountant will work closely with leadership and play a key role in maintaining accurate financial reporting and supporting operational decision-making. Key Responsibilities<ul><li>Lead month-end and year-end close activities</li><li>Prepare and review journal entries, reconciliations, and financial schedules</li><li>Analyze financial statements and investigate variances</li><li>Maintain general ledger integrity and support reporting accuracy</li><li>Assist with budgeting, forecasting, and audit preparation</li><li>Support process improvement initiatives and accounting workflow enhancements</li><li>Collaborate cross-functionally with finance and operations teams</li><li>Assist with compliance and internal controls processes</li></ul>
2026-05-08T00:00:00Z

Business Office Assistant (Healthcare)

Encinitas, CA
onsite
Temporary / Contract
21 - 28 USD / Hourly
In a skilled nursing environment, accuracy and follow-through in the business office are just as critical as patient care. We’re seeking a Business Office Assistant who can support billing operations, accounts receivable processes, and administrative workflows in a fast-paced healthcare setting. This role is ideal for someone who understands the complexity of insurance billing, stays organized under pressure, and can ensure financial processes are handled with precision and compliance. Key Responsibilities<ul><li>Support accounts receivable functions, including tracking outstanding balances and follow-ups</li><li>Assist with insurance billing processes, including claim submission and status checks</li><li>Participate in billing audits and “triple check” processes prior to submission</li><li>Maintain accurate financial and patient records</li><li>Communicate with insurance providers, patients, and internal teams regarding billing inquiries</li><li>Assist with collections efforts and payment posting</li><li>Support month-end reporting and reconciliation activities</li><li>Ensure compliance with healthcare regulations and facility policies</li></ul>
2026-05-04T00:00:00Z

Sr. Administrator

La Jolla, CA
onsite
Temporary / Contract
34 - 40 USD / Hourly
Robert Half is partnering with a growing wealth management firm seeking a polished and proactive Senior Administrative Assistant to support senior leadership and ensure smooth day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced, client-focused environment and enjoys balancing executive support, operations, and client service responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to advisors and leadership team members</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Prepare and edit client correspondence, reports, presentations, and financial documents</li><li>Coordinate client meetings, onboarding materials, and follow-up communications</li><li>Maintain accurate client records and documentation in CRM systems</li><li>Assist with account paperwork, compliance documentation, and operational processes</li><li>Screen calls, manage incoming communications, and act as a professional point of contact for clients</li><li>Coordinate travel arrangements, expense reporting, and event logistics</li><li>Support office operations, vendor coordination, and special projects as needed</li><li>Ensure confidentiality and professionalism when handling sensitive financial and client information</li></ul>
2026-05-19T00:00:00Z

Office Administrator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an Office Administrator to join a growing company in Encinitas. This position is responsible for supporting day-to-day office operations, coordinating administrative processes, and helping maintain an organized and professional work environment. The ideal candidate is proactive, highly organized, and comfortable balancing multiple priorities while supporting both leadership and internal teams. Responsibilities<ul><li>Oversee daily office operations and administrative workflows</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Coordinate calendars, meetings, and office scheduling needs</li><li>Maintain office supplies, vendor relationships, and facility coordination</li><li>Support document preparation, reporting, and record management</li><li>Assist with invoicing, expense tracking, and administrative reporting</li><li>Organize company files and maintain accurate documentation</li><li>Support leadership with special projects and operational tasks</li></ul>
2026-05-15T00:00:00Z

Part Time Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
OverviewA well-established wealth management firm in San Diego is seeking a dependable and detail-oriented Part-Time Office Assistant to support daily administrative and client service operations. This role is ideal for someone who thrives in a professional, client-facing environment and enjoys providing high-level administrative support in a fast-paced financial services setting. Responsibilities<ul><li>Serve as the first point of contact for clients, answering phones and greeting visitors in a professional manner</li><li>Assist with scheduling client meetings and maintaining calendars for advisors</li><li>Support client service requests, including account updates, document preparation, and follow-ups</li><li>Manage incoming/outgoing mail, emails, and general office correspondence</li><li>Maintain and organize digital and physical filing systems, ensuring accuracy and confidentiality</li><li>Assist with data entry and updates in CRM systems</li><li>Coordinate office supplies and general office organization needs</li><li>Provide administrative support to advisors and office leadership as needed </li></ul>
2026-05-07T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position OverviewA reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment.The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency. Key Responsibilities<ul><li>Provide comprehensive administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed</li><li>Prepare, format, and distribute internal and external correspondence, reports, and presentations</li><li>Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records</li><li>Support document processing, contract routing, and basic compliance tracking</li><li>Assist with expense reporting, invoice submissions, and vendor coordination</li><li>Serve as a point of contact for internal inquiries and direct requests to appropriate departments</li><li>Coordinate office operations including supplies, mail distribution, and general office support needs</li><li>Assist with onboarding support for new hires, including workspace setup and system access coordination</li><li>Support special projects and ad hoc administrative initiatives as assigned </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and ensure efficient workflow across departments. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other business documents. </li><li>Maintain office records, files, and supply inventory. </li><li>Serve as a point of contact for internal teams, clients, and vendors. </li><li>Assist with project coordination and support special initiatives as needed. </li><li>Handle incoming communications and direct inquiries appropriately. </li><li>Support onboarding, event planning, and other operational tasks. </li></ul>
2026-05-15T00:00:00Z