<p>Our client is seeking a diligent, detail-oriented, and experienced Senior Administrative Assistant to provide high-level administrative support to our leadership team. In this pivotal role, you will ensure the smooth operation of the administrative functions and contribute to the advancement of our mission. The ideal candidate is a proactive problem solver with excellent organizational, communication, and multitasking skills, who thrives in a mission-driven nonprofit environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the right-hand to senior leadership, managing their calendars, coordinating schedules, and arranging travel as needed</li><li>Prepare correspondence, reports, presentations, and other documentation required by executives and team leaders.</li><li>Screen and prioritize incoming communications, from emails to phone calls, ensuring critical matters are handled promptly.</li><li>Plan and coordinate events, meetings, and conferences, including logistics, materials, and follow-up action items.</li><li>Manage confidential information with discretion, ensuring sensitive data is protected.</li><li>Provide guidance and direction to administrative staff and volunteers, working collaboratively to ensure organizational efficiency.</li><li>Oversee office functions, such as ordering supplies, processing requisitions, and managing vendor relationships.</li><li>Assist with special projects, fundraising efforts, and event planning as needed.</li><li>Stay informed about organizational updates, ensuring leadership and team members have the proper tools and resources to succeed.</li></ul>
<p>Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.</p><p><br></p><p><strong>Role: Senior Administrative Assistant </strong></p><p><strong>Location:</strong> San Diego, CA (Primarily remote with occasional in-office attendance)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Board & Committee Support</strong></p><ul><li>Prepare, schedule, and distribute board and committee agendas in advance.</li><li>Compile and distribute meeting packets, notices, and governance documents.</li><li>Take and maintain accurate meeting minutes for boards and committees.</li><li>Support onboarding of new board members and ensure all documentation is complete.</li></ul><p><strong>Organization & Communication</strong></p><ul><li>Manage multiple board calendars, deadlines, and deliverables.</li><li>Ensure communications and emails are professional, timely, and accurate.</li><li>Coordinate directly with board chairs and committee leaders at an executive level.</li><li>Reach out to committee members and distribute materials in a timely, organized manner.</li></ul><p><strong>Meeting Management</strong></p><ul><li>Oversee logistics for board and committee meetings.</li><li>Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.</li><li>Utilize Google Shared Drive and Asana for project and task management.</li><li>Attend in-person meetings in San Diego as needed.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Support executive leadership with board-related tasks and documentation.</li><li>Assist with production and organization of materials for governance and compliance purposes.</li><li>Ensure accuracy and consistency across all board documents and records.</li></ul>
<p>Are you an experienced administrative professional with exceptional organizational skills and a knack for managing complex tasks? Our client is seeking a Senior Administrative Assistant to provide high-level support to leadership, ensure smooth operations, and help drive productivity for their team. This position is ideal for someone who thrives in a fast-paced environment while managing priorities with precision and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Provide direct administrative support to executives, including scheduling meetings, managing calendars, and preparing meeting agendas and materials.</li><li><strong>Communication Management:</strong> Handle correspondence, emails, and calls on behalf of leadership; act as a liaison between departments and external stakeholders.</li><li><strong>Documentation:</strong> Create, edit, and process documents, reports, and presentations with exceptional attention to detail.</li><li><strong>Event Coordination:</strong> Assist in planning and coordinating internal and external events, such as conferences and team-building sessions.</li><li><strong>Travel Arrangements:</strong> Organize travel logistics, including flights, accommodations, and itineraries for executives and team members.</li><li><strong>Expense Reporting:</strong> Manage expense reports and budgets, and ensure timely submission of reimbursements.</li><li><strong>Project Assistance:</strong> Support special projects, analyzing data and tracking progress to meet deadlines and achieve goals.</li><li><strong>Process Improvement:</strong> Recommend improvements for administrative workflows and implement best practices as needed.</li><li><strong>Confidentiality:</strong> Handle sensitive information with the utmost discretion and professionalism.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> Our client, a leading real estate development company, is seeking a highly organized and proactive Executive Assistant to provide support to three or more senior executives. This individual will serve as a trusted partner, managing day-to-day operations, coordinating travel, overseeing vendor relationships, and ensuring seamless office operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong communication and problem-solving skills, and maintains the highest level of professionalism and confidentiality.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to 3+ executives, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.</li><li>Manage vendor relationships and coordinate with service providers to ensure office needs are met efficiently.</li><li>Oversee general office operations, including mail distribution, supply ordering, and equipment maintenance.</li><li>Organize and coordinate company events, executive meetings, and team gatherings.</li><li>Prepare, process, and reconcile expense reports in a timely manner.</li><li>Draft and edit correspondence, presentations, and reports as needed.</li><li>Act as a liaison between executives, internal teams, clients, and external partners.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Anticipate executive needs and proactively address operational or scheduling conflicts.</li></ul><p><br></p><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is a well-established construction firm based in San Diego, recognized for delivering large-scale commercial and residential projects with integrity and innovation. They are seeking a highly skilled Senior Executive Assistant to provide top-tier administrative support to executive leadership and ensure seamless operations across the organization.</p><p><strong>Position Overview:</strong></p><p> The Senior Executive Assistant will act as a strategic partner to C-level executives, managing daily operations, coordinating complex schedules, and serving as a liaison with internal teams, clients, and stakeholders. This role requires excellent organizational skills, business acumen, and the ability to thrive in a fast-moving, project-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct executive support including complex calendar management, meeting scheduling, travel coordination, and expense reporting.</li><li>Draft, edit, and prepare executive-level correspondence, presentations, and reports.</li><li>Coordinate project-related meetings, site visits, and stakeholder communications, ensuring all logistics and materials are in place.</li><li>Serve as the primary liaison between executives, project managers, clients, and subcontractors.</li><li>Assist in preparation for board meetings, executive leadership sessions, and industry events.</li><li>Maintain confidential records, contracts, and project documentation with accuracy and discretion.</li><li>Anticipate executive needs, proactively resolving issues to maximize leadership productivity.</li><li>Streamline administrative workflows and improve operational efficiency across executive support functions.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
<p>We are currently seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support our client in the <strong>environmental industry</strong> in Escondido. The ideal candidate will be proactive, organized, and capable of handling multiple tasks in a fast-paced office environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Perform general administrative and clerical duties</li><li>Maintain and update filing systems</li><li>Assist with document preparation and data entry</li><li>Schedule meetings and support calendar management</li><li>Provide support to office staff and management</li></ul>
<p>We are seeking a highly organized and adaptable <strong>Administrative Assistant</strong> for one of our <strong>Pauma Valley-based clients</strong>. This role is ideal for an individual who thrives in a professional office setting, can handle multiple priorities, and supports daily operations with accuracy and efficiency.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage front desk duties, including greeting visitors and directing calls.</li><li>Provide general administrative support to multiple departments.</li><li>Draft, edit, and proofread correspondence, reports, and presentations.</li><li>Schedule and coordinate meetings, conferences, and travel arrangements.</li><li>Assist with data entry, filing, and document management.</li><li>Track and order office supplies, ensuring availability for staff.</li><li>Prepare expense reports and assist with invoice processing.</li><li>Support special projects and provide ad hoc administrative support as required.</li><li>Maintain confidentiality with sensitive business and employee information.</li></ul>
We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
<p><strong>About the Role:</strong></p><p> Our client, a leading real estate development company, is seeking an experienced Senior Office Manager to oversee day-to-day office operations, support executive leadership, and ensure efficient administrative processes across the organization. This role requires a proactive, detail-oriented professional with strong organizational and leadership skills, ideally with prior experience in the real estate or construction industry.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee all office operations, including facilities management, administrative processes, vendor relationships, and office supply procurement.</li><li>Act as the primary point of contact for internal staff and external partners regarding office administration.</li><li>Manage and mentor administrative support staff, delegating tasks and ensuring operational efficiency.</li><li>Partner with leadership to support project teams, including scheduling meetings, preparing presentations, and coordinating documentation.</li><li>Support HR functions, including onboarding new hires, maintaining personnel records, and assisting with company policies and procedures.</li><li>Maintain and improve office systems to streamline workflows and support company growth.</li><li>Oversee budget tracking for office expenses and assist with financial reporting as needed.</li><li>Ensure compliance with company policies and industry regulations relevant to the real estate sector.</li><li>Assist with event planning, board meetings, and corporate communications.</li></ul><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is a premier investment firm headquartered in San Diego, known for its dynamic approach, collaborative culture, and commitment to excellence. They are seeking a highly skilled and professional Senior Executive Assistant to provide dedicated support to C-level executives and serve as a key partner in ensuring the smooth operation of business initiatives.</p><p><strong>Position Overview:</strong></p><p> The Senior Executive Assistant will be responsible for managing complex calendars, coordinating high-level meetings, overseeing executive communications, and handling sensitive information with discretion. This role requires exceptional organizational skills, strong business judgment, and the ability to work effectively in a fast-paced, deadline-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to senior leadership, including calendar management, travel arrangements, expense reports, and meeting coordination.</li><li>Serve as the primary point of contact between executives, internal staff, clients, and external stakeholders.</li><li>Draft, proofread, and edit correspondence, presentations, and reports on behalf of executives.</li><li>Coordinate board meetings, investor presentations, and firm-wide events, ensuring all materials and logistics are handled flawlessly.</li><li>Anticipate executive needs and proactively manage priorities, ensuring alignment with business objectives.</li><li>Handle highly confidential information with integrity and discretion.</li><li>Partner with internal teams to streamline administrative processes and enhance executive productivity.</li></ul><p><br></p>
<p>We are seeking a highly organized, tech-savvy, and professional <strong>Executive Assistant</strong> to provide critical support to executives and ensure smooth daily operations. As an essential part of the leadership team, the Executive Assistant will manage schedules, coordinate meetings and travel, streamline workflows, and assist with automation initiatives. This role requires exceptional communication, organizational abilities, and proficiency with digital tools.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Calendar and Schedule Management:</strong></li></ol><ul><li>Maintain accurate schedules, prioritize appointments, and coordinate complex calendars for executives.</li><li>Organize meetings across departments and time zones, including preparing materials and agendas.</li></ul><ol><li><strong>Travel Coordination:</strong></li></ol><ul><li>Book travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Ensure timely reimbursements for expenses according to company policy.</li></ul><ol><li><strong>Administrative Support:</strong></li></ol><ul><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Serve as a trusted point of contact between the executive office and internal/external stakeholders.</li></ul><ol><li><strong>Workflow Automation and Process Improvement:</strong></li></ol><ul><li>Support cross-functional teams by implementing process improvements and automating workflows to ensure operational efficiency.</li><li>Assist executives in leveraging AI, CRM systems, and digital tools for improved functionality.</li></ul><ol><li><strong>Communication Management:</strong></li></ol><ul><li>Screen and prioritize emails, calls, and other forms of communication.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul><ol><li><strong>Event Coordination:</strong></li></ol><ul><li>Organize and execute company events, team meetings, and executive retreats.</li><li>Collaborate with other departments to ensure successful event planning and execution.</li></ul><p><br></p>
<p>We are seeking a highly skilled and polished <strong>Executive Assistant</strong> to support senior leadership for one of our <strong>prestigious North San Diego clients</strong>. This role requires a <strong>top-tier professional</strong> with a proven ability to manage executive-level priorities, navigate complex schedules, and serve as the strategic right hand to C-suite leaders.</p><p><br></p><p><strong><u>Role Overview:</u></strong></p><p>The Executive Assistant will act as the organizational heartbeat of the executive office, managing communications, streamlining workflows, and anticipating needs before they arise. This is a high-visibility role where discretion, professionalism, and judgment are paramount.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, schedule high-level meetings, and coordinate domestic and international travel arrangements.</li><li>Draft, edit, and prepare professional correspondence, presentations, and confidential documents.</li><li>Serve as the liaison between executives, internal teams, board members, and external stakeholders.</li><li>Organize executive-level events, board meetings, and offsite retreats, ensuring flawless execution.</li><li>Anticipate executives’ needs, proactively problem-solve, and ensure priorities are met.</li><li>Maintain confidentiality with sensitive business and personnel matters.</li><li>Track and manage special projects with precision and timely delivery.</li></ul>
<p>Are you looking to make a meaningful impact while supporting a mission-driven team? A respected nonprofit organization in Solana Beach, CA is seeking a dedicated Administrative Assistant to join their team. This organization focuses on community development, education, and social services, and is known for its collaborative culture and commitment to positive change. As the Administrative Assistant, you will play a vital role in supporting daily operations, coordinating communications, and ensuring the smooth functioning of the office. This is an excellent opportunity for someone who thrives in a purpose-driven environment and enjoys being the organizational backbone of a passionate team.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to directors and program managers.</li><li>Manage calendars, schedule meetings, and coordinate logistics.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and databases.</li><li>Assist with donor communications and event planning.</li><li>Handle incoming calls, emails, and visitor inquiries.</li><li>Support grant tracking and documentation.</li></ul>
<p>Our recruiting firm is representing a <strong>high-profile executive in Rancho Santa Fe</strong> who is seeking an experienced <strong>Executive Assistant</strong>. This role requires discretion, adaptability, and exceptional organizational skills to keep up with a fast-paced and constantly evolving schedule. The Executive Assistant will manage complex calendars, travel arrangements, and confidential projects, while also serving as a trusted gatekeeper and liaison to both internal teams and external partners. This position is ideal for someone who excels under pressure, thrives on multitasking, and can anticipate needs before they arise.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage complex executive calendars, including scheduling meetings, events, and travel.</li><li>Serve as the first point of contact for internal staff, clients, and external stakeholders.</li><li>Handle confidential information with the highest degree of professionalism.</li><li>Prepare correspondence, presentations, and reports on behalf of the executive.</li><li>Coordinate logistics for meetings, including agendas, materials, and follow-up actions.</li><li>Support personal and business-related tasks as needed.</li><li>Track deadlines and ensure priorities are met in a timely manner.</li><li>Assist with project management tasks, vendor coordination, and financial documentation.</li></ul>
<p>Our client, a <strong>well-established construction company in Escondido</strong>, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Provide administrative support for payroll processing, invoicing, and accounts receivable.</li><li>Assist with general bookkeeping functions, including data entry and reconciliations.</li><li>Support the estimating department with bid preparation, project documentation, and vendor communications.</li><li>Maintain digital and physical filing systems, ensuring records are accurate and accessible.</li><li>Coordinate schedules, meetings, and internal communications for project managers and leadership.</li><li>Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Assist with project management tasks to ensure deadlines and budgets are met.</li></ul>
<p>Our client is seeking a highly organized and resourceful Administrative Coordinator to support the daily operations of our mission-driven organization. In this role, you will provide administrative and operational support to ensure the smooth execution of programs, events, and day-to-day tasks that support our mission. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are the same.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to key departments, including office management, scheduling, and communications.</li><li>Assist with calendar management and scheduling of meetings, conferences, and special events.</li><li>Prepare and maintain reports, presentations, summaries, and other documents required by staff or leadership.</li><li>Act as the primary point of contact for email inquiries, phone calls, and visitors, providing exceptional customer service to external stakeholders and donors.</li><li>Coordinate and manage logistics for fundraising events, workshops, and board meetings.</li><li>Maintain database records accurately, including donor and volunteer information.</li><li>Handle office operations, including supply inventory, mail distribution, and vendor communications.</li><li>Support the development and execution of nonprofit programs as needed.</li></ul><p><br></p>
<p>Are you passionate about making a difference in your community while supporting visionary leadership? A well-established nonprofit organization in San Diego is seeking a highly skilled Executive Assistant to provide direct support to its Executive Director and leadership team. This organization is deeply rooted in advocacy, education, and community development, and is looking for someone who thrives in a mission-driven environment. As the Executive Assistant, you will be the right hand to the Executive Director, helping manage communications, board relations, scheduling, and strategic initiatives. This is a high-impact role that requires discretion, emotional intelligence, and exceptional organizational skills.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and meeting logistics.</li><li>Serve as liaison between the Executive Director and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and donor communications.</li><li>Coordinate board meetings, take minutes, and manage follow-up actions.</li><li>Support fundraising efforts and donor engagement activities.</li><li>Maintain confidential records and sensitive information.</li><li>Assist with special projects and strategic initiatives.</li></ul>
<p>We are looking for an Administrative Assistant to join our team in San Diego, California, on a Contract-to-Permanent basis. This role is integral to supporting HR-related tasks, event planning, and administrative processes to ensure smooth daily operations within the organization. The position offers an excellent opportunity to contribute to a dynamic workplace within the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate assignments, track progress, and manage documentation for the company programs.</p><p>• Process access requests for finance software and maintain Outlook distribution lists.</p><p>• Prepare, audit, update, and distribute workplace posters for various job sites.</p><p>• Manage HR-related invoices and organize storage for HR materials.</p><p>• Handle administrative forms and changes while providing reception coverage as needed.</p><p>• Assist with job fairs, college recruitment, and internship programs by screening resumes, scheduling interviews, and supporting event logistics.</p><p>• Compile monthly reports and assist in creating surveys to gather insights.</p><p>• Plan and coordinate division events, including sourcing and managing multiple vendors.</p><p>• Support various administrative tasks as assigned to ensure operational efficiency.</p>
<p>We are seeking a dedicated <strong>Administrative Assistant</strong> to support a <strong>government client</strong> in <strong>Valley Center</strong>. The ideal candidate will be mission-driven, highly organized, and comfortable working in a structured, professional setting.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide day-to-day administrative support</li><li>Handle data entry, filing, and documentation tasks</li><li>Assist with meeting coordination and scheduling</li><li>Maintain records and comply with government procedures</li><li>Support staff with operational needs</li></ul><p><br></p>
<p>A growing organization in the Healthcare & Social Assistance sector is seeking a detail-oriented Administrative Support Specialist to join their team in Fallbrook, CA. This hybrid/remote role offers flexibility while supporting essential operations in one of Fallbrook’s largest and most impactful industries. This position is ideal for someone who enjoys working independently, is tech-savvy, and has a strong sense of initiative. You’ll be supporting clinical and administrative teams with scheduling, documentation, and communication tasks.</p><p><br></p><p><strong><u>Day-to-Day Responsibilities</u></strong></p><ul><li>Provide remote administrative support to healthcare professionals and case managers.</li><li>Schedule appointments, manage calendars, and coordinate virtual meetings.</li><li>Maintain accurate records and update databases.</li><li>Assist with billing, insurance verification, and patient communications.</li><li>Prepare reports and assist with compliance documentation.</li><li>Support onboarding and training of new staff.</li></ul>
<p>Our client in <strong>Vista</strong> is seeking a <strong>Front Office Clerk</strong> with strong administrative skills and a <strong>Bachelor’s degree</strong> to join their busy team. This role requires a high level of professionalism, multitasking, and customer service as you'll be the first point of contact for incoming calls and visitors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage high call volumes and respond to inquiries</li><li>Coordinate and maintain scheduling for meetings and appointments</li><li>Provide front desk reception and administrative support</li><li>Prepare reports, presentations, and general correspondence</li><li>Liaise with internal departments and external contacts</li></ul>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates! </p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts. </p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Roughly 8:30-5:30. 40 hours/week. Occasional overtime, but not common. </p><p>· <u>Profile that would be a fit</u>:</p><p>o The more years of litigation support experience, the better.</p><p>o Someone social – </p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office! </p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities! </p><p>· Monthly wellness and team building activities (March: march madness party. April: succulent planting party)</p>
<p>Are you a highly organized professional with the ability to juggle multiple tasks and support key operations in a fast-paced environment? Our client is seeking a dedicated Administrative Coordinator to ensure seamless administrative support and keep their team running efficiently. This role is vital in maintaining smooth day-to-day operations and facilitating communication across teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general support for the team, including scheduling meetings, preparing documents, and organizing files.</li><li> Act as the primary point of contact between departments, ensuring clear communication and timely follow-ups.</li><li>Maintain and update records in databases and spreadsheets with a high degree of accuracy.</li><li>Manage team calendars, coordinate travel arrangements, and assist in the organization of events or conferences.</li><li>Compile, analyze, and present data or reports for management and stakeholders as requested.</li><li>Oversee office supply inventory, vendor relationships, and equipment maintenance.</li><li>Troubleshoot minor workplace challenges and escalate issues when necessary.</li><li>Handle sensitive information with professionalism and ensure strict confidentiality in all tasks.</li><li>Support leadership on specific initiatives or projects to support strategic goals.</li></ul><p><br></p>
<p>The ideal candidate will manage critical purchasing, inventory, and operational support functions in compliance with company policies and procedures, while providing excellent service to internal and external stakeholders. This position requires a highly organized professional with a strong attention to detail and the ability to multitask in a fast-paced and dynamic environment.</p><p><strong>Key Responsibilities</strong></p><p><strong>Purchasing & Vendor Support</strong>:</p><ul><li>Place orders for approved goods and services through established vendors and purchasing tools.</li><li>Process and track purchase orders, invoices, and receipts promptly.</li><li>Ensure compliance with approved vendor lists, pricing agreements, and purchasing policies.</li><li>Act as a primary contact for internal purchasing requests, ensuring accurate guidance on approved ordering protocols.</li></ul><p><strong>Inventory & Asset Management</strong>:</p><ul><li>Monitor inventory levels in coordination with company tools and reorder supplies as needed.</li><li>Maintain precision in inventory records and support periodic audits.</li><li>Oversee storage areas for proper stock rotation and accessibility.</li></ul><p><strong>Administrative & Financial Support</strong>:</p><ul><li>Reconcile purchases and corporate purchasing card statements.</li><li>Prepare and maintain accurate documentation, reports, and spreadsheets for purchasing activities.</li><li>Provide data entry and reporting support as required.</li></ul><p><strong>Operational Support</strong>:</p><ul><li>Coordinate purchasing needs for new office setups, field supplies, marketing materials, and other functions.</li><li>Manage shipping, receiving, and distribution of purchased items.</li><li>Handle corporate mail and oversee shipping/receiving requests.</li><li>Assist with administrative work for special projects requiring purchasing coordination.</li></ul>
