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13 results for Senior Administrative Assistant in San Diego, CA

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Senior Executive Assistant

San Diego, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul>
2026-06-29T00:00:00Z

Sr. Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly. Key Responsibilities:<ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-01T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A growing professional services organization is seeking a Human Resources Assistant to support recruiting, onboarding, employee administration, and HR operations. This role offers excellent exposure to multiple areas of Human Resources and is ideal for someone looking to grow their HR career in a collaborative environment. The successful candidate will support the HR team while ensuring employees receive timely and professional service throughout their employment lifecycle.ResponsibilitiesHR Administration<ul><li>Maintain employee files and personnel records</li><li>Process employment documentation and status changes</li><li>Assist with onboarding and orientation activities</li><li>Coordinate background checks and employment verifications</li><li>Support benefits enrollment and employee communications</li></ul>Recruiting Support<ul><li>Post job openings and manage applicant tracking systems</li><li>Schedule interviews and coordinate candidate communications</li><li>Assist with recruiting events and hiring initiatives</li><li>Track recruiting metrics and hiring activity</li></ul>Employee Support<ul><li>Respond to HR-related inquiries</li><li>Assist with employee engagement programs and company events</li><li>Maintain confidentiality of sensitive employee information</li><li>Support special projects and departmental initiatives</li></ul>
2026-06-22T00:00:00Z

Senior Accountant

San Diego, CA
onsite
Temporary / Contract
38 - 42 USD / Hourly
Our client is seeking an experienced Senior Accountant to support general accounting operations, financial reporting, and month-end close activities. Key Responsibilities:<ul><li>Prepare and review journal entries, account reconciliations, and general ledger activity</li><li>Support or lead month-end and year-end close processes</li><li>Analyze financial results and investigate account variances</li><li>Prepare financial statements, reports, and supporting schedules</li><li>Reconcile balance sheet accounts and ensure accurate documentation</li><li>Assist with audit preparation and help maintain compliance with accounting policies and procedures</li><li>Support budgeting, forecasting, and process improvement initiatives</li><li>Collaborate with internal teams to ensure timely and accurate financial reporting</li></ul>
2026-06-23T00:00:00Z

Senior Accountant

Carlsbad, CA
onsite
Temporary / Contract
45 - 50 USD / Hourly
Advance Your Career with a Company Focused on Growth and InnovationAn established life sciences company is seeking a Senior Accountant to play a key role in its corporate accounting function. This opportunity offers exposure to financial reporting, process improvements, and cross-functional collaboration while working alongside an experienced finance leadership team. The ideal candidate enjoys owning the month-end close process, analyzing financial results, and contributing to continuous improvements within the accounting department. ResponsibilitiesCorporate Accounting<ul><li>Lead month-end and year-end close activities</li><li>Prepare complex journal entries and balance sheet reconciliations</li><li>Analyze financial results and investigate account variances</li><li>Prepare monthly financial statements and supporting schedules</li><li>Assist with annual audits and regulatory reporting</li></ul>Financial Analysis & Process Improvement<ul><li>Support budgeting and forecasting initiatives</li><li>Improve accounting processes and internal controls</li><li>Partner with FP&A and operational leaders on financial reporting</li><li>Assist with ERP enhancements and system implementations</li><li>Mentor junior accounting staff as needed</li></ul>
2026-06-30T00:00:00Z

Senior Accountant

Vista, CA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for an experienced Senior Accountant to join a growing team in California. This role is ideal for an accounting specialist who can manage core financial activities, support accurate reporting, and contribute to process improvements across the organization. The position offers the opportunity to work across several accounting areas while partnering with internal teams to maintain strong financial controls and reporting accuracy. Responsibilities: • Oversee fixed asset accounting by maintaining subledger records, recording additions, calculating depreciation, and processing retirements in line with company policy and accounting standards. • Prepare borrowing base schedules and perform supporting reconciliations to ensure complete, accurate, and timely reporting for internal and external stakeholders. • Manage prepaid expense activity by recording, tracking, and amortizing balances each month in the appropriate accounting periods. • Review and monitor accruals and customer-related deductions, analyze variances, and confirm proper financial treatment of promotional and marketing-related activity. • Support month-end close by preparing journal entries, reconciling general ledger accounts, and helping ensure financial results are reported accurately. • Perform account and bank reconciliations, investigate discrepancies, and resolve outstanding items in a timely manner. • Contribute to manufacturing cost accounting activities by assisting with financial analysis and maintaining accurate cost-related records. • Participate in special projects and continuous improvement efforts that strengthen accounting processes and operational efficiency. • Communicate food safety or quality concerns to authorized personnel so corrective action can be taken promptly when needed.
2026-06-22T00:00:00Z

Senior Staff Accountant

Solana Beach, CA
onsite
Temporary / Contract
44 - 48 USD / Hourly
A well-established commercial real estate investment and property management company is seeking a Senior Staff Accountant to support financial reporting and accounting operations for a diverse portfolio of commercial properties. This position offers exposure to property accounting, lease administration, investor reporting, and asset management while working alongside experienced accounting leadership. This is an excellent opportunity for an accountant looking to expand their commercial real estate expertise and contribute to a growing organization with a strong presence throughout Southern California.ResponsibilitiesGeneral Accounting & Financial Reporting<ul><li>Prepare monthly journal entries and account reconciliations</li><li>Assist with month-end, quarter-end, and year-end close activities</li><li>Maintain general ledger accuracy for multiple entities and properties</li><li>Prepare financial statements and supporting schedules</li><li>Analyze account activity and investigate variances</li></ul>Property & Real Estate Accounting<ul><li>Reconcile CAM, tenant recoveries, and operating expenses</li><li>Assist with lease accounting and tenant billing activities</li><li>Support budgeting and forecasting processes</li><li>Coordinate with property managers regarding financial reporting</li><li>Prepare schedules for audits and tax filings</li></ul>
2026-06-22T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for an experienced administrative professional looking to grow their career with a stable organization that values teamwork, professional development, and internal advancement.The Administrative Coordinator will provide administrative support across multiple departments, helping to ensure smooth day-to-day operations while delivering exceptional service to both internal teams and clients.Key Responsibilities<ul><li>Provide administrative support to leadership and various departments</li><li>Coordinate calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Answer and direct incoming phone calls in a professional manner</li><li>Assist with data entry, document management, and recordkeeping</li><li>Coordinate incoming and outgoing mail, office supplies, and general office operations</li><li>Support client documentation and administrative workflows</li><li>Communicate effectively with clients, vendors, and internal staff</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-26T00:00:00Z

Senior Accountant (Contract)

Carlsbad, CA
onsite
Temporary / Contract
42 - 50 USD / Hourly
A rapidly growing biotech company is seeking a Senior Accountant to support critical accounting initiatives during a period of expansion. This is an opportunity to gain exposure to executive leadership, work on impactful projects, and contribute to a company making meaningful advancements in healthcare and life sciences.If you're looking for a role that goes beyond routine accounting and offers visibility, challenge, and career-building experience, this opportunity deserves a closer look.What You'll Be DoingFinancial Reporting & Close Activities<ul><li>Prepare and review journal entries and account reconciliations</li><li>Assist with month-end and quarter-end close processes</li><li>Analyze financial statements and investigate variances</li><li>Maintain general ledger integrity and supporting schedules</li><li>Support financial reporting and management requests</li></ul>Project-Based Accounting<ul><li>Participate in process improvement initiatives</li><li>Assist with ERP optimization and accounting workflow enhancements</li><li>Support audit preparation and compliance reporting</li><li>Collaborate with cross-functional departments on special projects</li></ul>
2026-06-19T00:00:00Z