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20 results for Administrative Coordinator in Poway, CA

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for an experienced administrative professional looking to grow their career with a stable organization that values teamwork, professional development, and internal advancement.The Administrative Coordinator will provide administrative support across multiple departments, helping to ensure smooth day-to-day operations while delivering exceptional service to both internal teams and clients.Key Responsibilities<ul><li>Provide administrative support to leadership and various departments</li><li>Coordinate calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Answer and direct incoming phone calls in a professional manner</li><li>Assist with data entry, document management, and recordkeeping</li><li>Coordinate incoming and outgoing mail, office supplies, and general office operations</li><li>Support client documentation and administrative workflows</li><li>Communicate effectively with clients, vendors, and internal staff</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-26T00:00:00Z

Community Relations & Administrative Coordinator

Solana Beach, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
A mission-driven nonprofit organization is seeking a Community Relations & Administrative Coordinator to support community outreach, donor engagement, volunteer coordination, and office operations. This position is ideal for someone who enjoys connecting with people, organizing events, and helping advance meaningful programs that serve the local community. This role combines customer service, event coordination, administrative support, and relationship management into one dynamic opportunity.Key ResponsibilitiesCommunity & Volunteer Engagement<ul><li>Coordinate volunteer recruitment, onboarding, and scheduling</li><li>Support donor communications and stewardship efforts</li><li>Assist with fundraising events and community outreach programs</li><li>Maintain volunteer and donor databases</li><li>Coordinate event logistics and participant communications</li></ul>Administrative Operations<ul><li>Prepare reports, correspondence, and presentations</li><li>Maintain organizational records and documentation</li><li>Manage calendars, meetings, and office communications</li><li>Support leadership with special projects and strategic initiatives</li><li>Assist with grant documentation and reporting activities</li></ul>
2026-06-19T00:00:00Z

Accounting Coordinator

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an Accounting Coordinator to support branch-level financial and administrative operations. This long-term contract position is ideal for someone who can manage accounting records, payment activity, and document handling with accuracy and consistency while collaborating closely with internal teams. The role combines day-to-day transactional support with audit readiness, record maintenance, and banking-related responsibilities in an organized office environment. Responsibilities: • Coordinate daily banking activities, including preparing deposits, retrieving financial statements, and distributing supporting records to the appropriate stakeholders. • Administer payment processing tasks by producing outbound checks, compiling required backup documentation, and ensuring timely mailing of financial materials. • Maintain fraud-prevention controls by handling Positive Pay-related activities and monitoring check stock to support secure disbursement operations. • Record payment activity in internal eligibility or accounting systems and review vendor claim information to help keep reporting current and accurate. • Prepare and update recurring vendor reports, tracking logs, and other operational records needed for financial oversight and follow-up. • Manage incoming and outgoing mail by scanning, routing, and organizing documents for multiple team members across both electronic and physical filing systems. • Support retention and compliance efforts by keeping documentation complete, accessible, and properly filed for internal review and external audit requests. • Provide administrative assistance for accounting workflows, including special mailings such as tax-related correspondence and state filing documentation. • Fulfill periodic in-office responsibilities, including at least one on-site workday each week, to handle materials and processes that require physical office support.
2026-06-22T00:00:00Z

Accounting Coordinator

Fallbrook, CA
onsite
Temporary / Contract
26.5 - 30.5 USD / Hourly
A growing agriculture and distribution company in Fallbrook is looking for an Accounting Coordinator to join its collaborative finance team. This position is ideal for someone who enjoys variety in their day and wants to build experience across accounts payable, accounts receivable, reconciliations, and financial reporting.If you're highly organized, enjoy working with numbers, and take pride in maintaining accurate financial records, we'd love to connect with you.ResponsibilitiesAccounting Operations<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare daily deposits and apply customer payments</li><li>Perform account reconciliations and resolve discrepancies</li><li>Maintain general ledger support schedules</li><li>Assist with month-end close activities and journal entries</li></ul>Financial Administration<ul><li>Prepare financial reports and spreadsheets for leadership</li><li>Maintain vendor and customer account records</li><li>Support annual audits and documentation requests</li><li>Collaborate with multiple departments to ensure financial accuracy</li></ul>
2026-06-30T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Join a company that's passionate about helping people live healthier lives. A rapidly growing health and wellness company is looking for a Logistics Coordinator to oversee inventory movement, coordinate shipments, and ensure products are delivered efficiently to customers nationwide. This is an exciting opportunity for someone who enjoys fast-paced operations, cross-functional collaboration, and being part of a company experiencing significant growth. ResponsibilitiesSupply Chain & Logistics<ul><li>Coordinate inbound and outbound domestic shipments</li><li>Communicate with freight carriers, warehouses, and third-party logistics providers</li><li>Monitor inventory transfers and shipping schedules</li><li>Track purchase orders and delivery timelines</li><li>Resolve shipping discrepancies and transportation issues</li></ul>Operations Support<ul><li>Maintain inventory and logistics records within ERP systems</li><li>Prepare shipping reports and inventory updates</li><li>Partner with purchasing, customer service, and warehouse teams</li><li>Assist with continuous process improvement initiatives</li></ul>
2026-06-30T00:00:00Z

Human Resources Coordinator

Carlsbad, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
A growing biotechnology manufacturer in Carlsbad is seeking a Human Resources Coordinator to support an expanding workforce during an exciting period of growth. This contract opportunity offers exposure to every stage of the employee lifecycle—from recruiting and onboarding to HR compliance and employee engagement—while working alongside an experienced HR leadership team.If you enjoy variety in your day, thrive in fast-paced environments, and want to gain valuable experience with a recognized North County employer, we'd love to hear from you.What You'll DoHuman Resources Administration<ul><li>Coordinate onboarding, orientation, and new hire documentation</li><li>Maintain HRIS records and employee personnel files</li><li>Process employment status changes, promotions, and compensation updates</li><li>Assist with benefits administration and open enrollment activities</li><li>Support leave administration and employment verification requests</li></ul>Recruiting Support<ul><li>Schedule interviews and coordinate candidate communications</li><li>Manage job postings across multiple recruiting platforms</li><li>Conduct reference checks and background screening coordination</li><li>Partner with hiring managers to ensure a positive candidate experience</li></ul>
2026-06-29T00:00:00Z

Operations Coordinator

San Marcos, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A growing construction and development company is hiring an Operations Coordinator to support project teams, office administration, and daily business operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being involved in multiple aspects of a business. The Operations Coordinator will work closely with project managers, accounting staff, vendors, and clients to help ensure projects remain organized and on schedule. ResponsibilitiesProject & Administrative Coordination<ul><li>Support project managers with documentation and reporting</li><li>Coordinate meetings, schedules, and project communications</li><li>Track contracts, permits, and project-related records</li><li>Assist with vendor onboarding and compliance documentation</li><li>Prepare reports and maintain project files</li></ul>Office Operations<ul><li>Manage office workflows and administrative processes</li><li>Coordinate supply ordering and vendor relationships</li><li>Assist with customer inquiries and project updates</li><li>Support leadership with special projects and operational initiatives</li></ul>
2026-06-19T00:00:00Z

Recruiting Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Help Build Exceptional TeamsEvery successful company starts with hiring the right people. We're looking for a Recruiting Coordinator who enjoys keeping hiring processes organized, delivering an exceptional candidate experience, and partnering with hiring managers to attract top talent.This role is ideal for someone who enjoys balancing administrative work with people-focused responsibilities and wants to gain valuable experience supporting a busy Talent Acquisition team. ResponsibilitiesTalent Acquisition Support<ul><li>Coordinate interviews and hiring manager calendars</li><li>Manage applicant tracking system updates</li><li>Prepare offer letters and onboarding documents</li><li>Schedule background checks and pre-employment screenings</li><li>Maintain recruiting metrics and hiring reports</li></ul>Candidate Experience<ul><li>Serve as the primary point of contact for applicants throughout the hiring process</li><li>Respond promptly to candidate questions</li><li>Ensure all recruiting documentation is complete and compliant</li><li>Assist with recruiting events and hiring initiatives</li></ul>
2026-06-29T00:00:00Z

Front Office Coordinator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Be the First Impression for a Busy Medical PracticeA multi-specialty medical office is seeking an experienced Front Office Coordinator to oversee daily front desk operations while creating a welcoming experience for patients, providers, and visitors. This role is perfect for someone who enjoys working in a fast-paced healthcare environment and takes pride in keeping office operations organized and running efficiently.You'll play an essential role in supporting both patients and clinical staff while ensuring the front office operates seamlessly each day.ResponsibilitiesPatient Services<ul><li>Greet and check in patients while providing exceptional customer service</li><li>Schedule appointments and coordinate provider calendars</li><li>Verify insurance eligibility and update patient demographics</li><li>Collect copays and process patient payments</li><li>Answer high-volume phone calls and direct inquiries appropriately</li></ul>Office Coordination<ul><li>Maintain electronic medical records and patient documentation</li><li>Coordinate referrals, authorizations, and medical records requests</li><li>Assist physicians and clinical staff with administrative support</li><li>Monitor front office workflow and identify opportunities to improve efficiency</li><li>Ensure HIPAA compliance and patient confidentiality standards are maintained</li></ul>
2026-07-01T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

People Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
A growing technology and professional services company is seeking a People Operations Coordinator to help deliver an exceptional employee experience from recruitment through career development. This role blends Human Resources administration, employee support, onboarding, and operational coordination, making it an excellent opportunity for someone looking to expand their HR career.You'll work alongside an experienced People Operations team while helping build programs that support employee engagement, organizational growth, and operational excellence. ResponsibilitiesPeople Operations<ul><li>Coordinate onboarding, offboarding, and employee lifecycle activities</li><li>Maintain accurate employee records and HRIS data</li><li>Process employment changes, promotions, and organizational updates</li><li>Assist with benefits administration and employee communications</li><li>Support employee engagement programs and company events</li></ul>Recruiting & Administrative Support<ul><li>Coordinate interviews and hiring schedules</li><li>Prepare offer documentation and onboarding materials</li><li>Track recruiting metrics and HR reporting</li><li>Assist with compliance audits and special HR projects</li><li>Provide day-to-day administrative support to the HR team</li></ul>
2026-06-30T00:00:00Z

Patient Care Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A respected specialty healthcare practice in North County San Diego is seeking a Patient Care Coordinator to serve as the primary point of contact for patients throughout their care journey. This role is much more than scheduling appointments—it requires someone who can build rapport, coordinate multiple moving pieces, and provide an exceptional patient experience from the first phone call through follow-up care.The ideal candidate is compassionate, highly organized, and comfortable managing a fast-paced front office while balancing patient communication, scheduling, insurance verification, and administrative support responsibilities.Key ResponsibilitiesPatient Experience & Scheduling<ul><li>Coordinate patient appointments, consultations, and follow-up visits</li><li>Verify insurance benefits and eligibility</li><li>Serve as the primary contact for patient questions and concerns</li><li>Manage appointment reminders and scheduling changes</li><li>Ensure patient records are complete and accurate</li></ul>Administrative Support<ul><li>Maintain electronic records and documentation</li><li>Assist with referrals, authorizations, and treatment coordination</li><li>Process patient payments and documentation</li><li>Support physicians and clinical staff with administrative tasks</li></ul>
2026-06-19T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Bilingual Safety Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A respected plumbing and mechanical contractor is seeking a Bilingual Safety Coordinator to support multiple active job sites throughout North County San Diego. This role is ideal for someone who is passionate about workplace safety, enjoys working directly with field employees, and understands the importance of maintaining compliance in a construction environment.You'll partner closely with project managers, field supervisors, and leadership to help strengthen the company's safety culture while ensuring compliance with federal, state, and company regulations.ResponsibilitiesSafety & Compliance<ul><li>Conduct routine field safety inspections and jobsite audits</li><li>Deliver safety orientations and toolbox talks in both English and Spanish</li><li>Investigate incidents and assist with corrective action plans</li><li>Maintain OSHA logs, safety documentation, and training records</li><li>Monitor subcontractor compliance and safety performance</li></ul>Training & Field Support<ul><li>Educate employees on company safety procedures and best practices</li><li>Coordinate required certifications and ongoing safety training</li><li>Support workers' compensation documentation and reporting</li><li>Assist with safety committee meetings and compliance initiatives</li></ul>
2026-06-30T00:00:00Z

Workplace Exp Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services operations in San Diego, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, visitors, and vendors. The person in this role will help coordinate site services, address routine requests, and maintain a well-organized on-site experience while following established building procedures. Responsibilities:• Welcome visitors and employees at the front desk, manage check-in activities, and issue visitor or parking passes in accordance with site security guidelines.• Coordinate workplace support tasks such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.• Respond to questions, service requests, and routine concerns from staff and guests with courtesy and a strong customer service approach.• Schedule and support on-site meetings and events, including room preparation, supply coordination, and post-event breakdown activities.• Submit and monitor janitorial and maintenance requests, ensuring issues are communicated and addressed in a timely manner.• Work closely with external vendors and building partners to support service delivery and maintain workplace standards.• Follow emergency and property-specific safety procedures, escalating issues to the appropriate contacts when needed.• Prepare and share clear information with team members and site contacts, including updates, basic reports, or presentation materials as assigned
2026-06-30T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position Summary Our client in the insurance industry is seeking a highly organized and detail-oriented Operations Administrator to support day-to-day business operations and ensure smooth workflow across multiple departments. This role is ideal for someone who thrives in a structured, fast-paced environment and enjoys supporting both administrative and operational functions.The Operations Administrator will play a key role in coordinating processes, maintaining documentation, and supporting internal teams to ensure accuracy, efficiency, and compliance within insurance operations. Key Responsibilities<ul><li>Support daily operational workflows across underwriting, claims, or policy administration teams</li><li>Maintain accurate records and documentation in internal systems and ensure data integrity</li><li>Assist with processing insurance applications, policy changes, and related administrative tasks</li><li>Coordinate communication between internal departments, carriers, and external partners as needed</li><li>Review and organize policy and client documentation for completeness and compliance</li><li>Support reporting efforts by gathering and inputting operational data into spreadsheets or systems</li><li>Monitor workflow queues and assist in prioritizing and routing tasks appropriately</li><li>Respond to internal inquiries regarding policy status, documentation, or operational processes</li><li>Assist with audit preparation and compliance-related documentation tracking</li><li>Provide general administrative support to operations leadership and team members </li></ul>
2026-06-26T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Our client is a well-established and growing financial services organization committed to delivering exceptional support and innovative solutions to its clients and business partners. With a collaborative, team-oriented culture, the company values professionalism, accuracy, and outstanding customer service. This is an excellent opportunity to join a fast-paced organization where your administrative and operational expertise will make a meaningful impact. Position SummaryOur client is seeking a detail-oriented Operations Administrator to support the day-to-day operations of their financial services team. This role is responsible for coordinating administrative processes, maintaining accurate records, supporting internal teams, and ensuring a seamless experience for clients and business partners. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering exceptional customer service while maintaining a high level of accuracy. Key Responsibilities<ul><li>Answer and direct incoming calls, greet clients and business partners professionally, and respond to inquiries.</li><li>Coordinate and process administrative documentation while ensuring accuracy and completeness.</li><li>Maintain and update client records, files, and internal databases.</li><li>Review documentation for completeness and follow up with clients, vendors, or internal departments as needed.</li><li>Track outstanding items and proactively communicate updates to ensure timely completion.</li><li>Prepare, process, and distribute reports, correspondence, and operational documents.</li><li>Provide exceptional customer service through professional phone and email communication.</li><li>Assist with scheduling, calendar coordination, and meeting preparation.</li><li>Support operational workflows by identifying opportunities to improve efficiency and streamline processes.</li><li>Collaborate with cross-functional teams to meet deadlines and achieve departmental goals.</li><li>Maintain confidentiality of sensitive client and company information.</li><li>Perform additional administrative and operational duties as assigned.</li></ul>
2026-06-26T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position Summary Our client in the financial services industry is seeking a detail-oriented and highly organized Operations Administrator to support daily business operations across client service, account administration, and internal operations functions. This role is ideal for someone who thrives in a fast-paced, compliance-driven environment and enjoys working with data, documentation, and cross-functional teams.The Operations Administrator will help ensure operational accuracy, timely processing, and high-quality service delivery to both internal stakeholders and external clients. Key Responsibilities<ul><li>Support day-to-day operational workflows across client onboarding, account maintenance, and transaction processing</li><li>Maintain and update client and account records with a high level of accuracy and confidentiality</li><li>Assist with processing forms, account changes, and service requests in accordance with internal policies and regulatory requirements</li><li>Coordinate with client service teams, advisors, and operations staff to resolve inquiries and ensure timely completion of tasks</li><li>Review documentation for completeness, accuracy, and compliance with financial regulations and internal standards</li><li>Monitor workflow queues and help prioritize and route operational tasks appropriately</li><li>Support reporting by collecting, organizing, and entering operational and financial data into internal systems</li><li>Assist with audit preparation, compliance tracking, and documentation management</li><li>Respond to internal and external inquiries regarding account status, processes, or documentation requirements</li><li>Provide general administrative and operational support to leadership and team members</li></ul>
2026-06-26T00:00:00Z

Employee Experience Coordinator

Vista, CA
onsite
Temporary / Contract
29 - 36 USD / Hourly
A rapidly growing manufacturing company is looking for an Employee Experience Coordinator to help support recruiting, onboarding, internal events, and employee engagement initiatives. This role combines Human Resources, office administration, and employee support into one highly collaborative position.You'll work alongside leadership to ensure employees have a seamless experience from their first interview through every stage of their career.ResponsibilitiesEmployee Engagement<ul><li>Coordinate employee recognition programs and company events</li><li>Assist with onboarding and orientation sessions</li><li>Maintain employee files and HR documentation</li><li>Support internal communications and training initiatives</li></ul>Administrative Support<ul><li>Schedule interviews and meetings</li><li>Prepare reports and presentations</li><li>Assist with HR projects and compliance tracking</li><li>Coordinate office operations and vendor communication</li></ul>
2026-06-29T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
osition Summary Our client in the manufacturing industry is seeking a detail-oriented and proactive HR Coordinator to support day-to-day human resources operations in a fast-paced production environment. This role is ideal for someone who thrives in a hands-on HR function and enjoys balancing administrative HR support with employee-facing responsibilities.The HR Coordinator will play a key role in supporting onboarding, employee relations, HR compliance, and general HR administration across both office and plant personnel. Key Responsibilities<ul><li>Coordinate full-cycle onboarding for hourly and salaried manufacturing employees, including new hire paperwork, background checks, and orientation scheduling</li><li>Maintain accurate employee records in HRIS systems and ensure data integrity and compliance</li><li>Support HR Generalists and HR Manager with employee relations documentation and follow-up actions</li><li>Assist with timekeeping and attendance tracking, including supporting payroll-related audits and corrections</li><li>Serve as a point of contact for employee questions regarding policies, benefits, and HR procedures</li><li>Coordinate recruitment activities including scheduling interviews and communicating with candidates and hiring managers</li><li>Support compliance efforts related to OSHA, safety training tracking, and labor law requirements</li><li>Assist with employee engagement initiatives and internal communications</li><li>Prepare HR reports and maintain confidential files in accordance with company policy</li></ul>
2026-06-26T00:00:00Z