10 Results for Property Management Assistant Jobs in San Diego, CA

Add your latest resume to match with open positions.

Assistant Property Manager

San Diego, CA
remote
Temporary / Contract
35.00 - 45.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.Key Responsibilities<ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul>
2026-11-07T00:28:44Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Position OverviewOur client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.Key Responsibilities<ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul>
2026-11-04T16:08:40Z

Property Administrator

San Diego, CA
remote
Temporary / Contract
24.00 - 28.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.Key Responsibilities<ul><li>Provide administrative support to commercial property managers and the overall property management team.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.</li><li>Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.</li><li>Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.</li><li>Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.</li><li>Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.</li><li>Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.</li><li>Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.</li><li>Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.</li><li>Track certificates of insurance, vendor compliance requirements, and other property documentation.</li><li>Coordinate property inspections, tenant meetings, and other building-related activities.</li><li>Assist with preparing management reports, spreadsheets, presentations, and other operational materials.</li><li>Monitor office supplies and assist with general office and property administration as needed.</li></ul>
2026-11-07T00:23:43Z

Commercial Property Manager

San Diego, CA
remote
Temporary / Contract
45.00 - 50.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking an experienced and relationship-driven Commercial Property Manager to oversee the day-to-day operations and financial performance of a portfolio of commercial properties. This individual will be responsible for managing property operations, maintaining strong tenant relationships, coordinating vendors, and ensuring properties are operating efficiently and in accordance with ownership objectives.The ideal candidate is a proactive problem-solver with strong financial and operational management skills who can balance tenant needs, property performance, and ownership expectations. This role requires excellent communication, organization, and the ability to manage multiple properties and competing priorities in a fast-paced environment.Key Responsibilities<ul><li>Oversee the day-to-day management and operations of an assigned portfolio of commercial properties, including office, retail, and/or industrial assets.</li><li>Serve as the primary point of contact for tenants, building strong relationships and addressing inquiries, concerns, and property-related needs.</li><li>Manage tenant relations, lease compliance, renewals, occupancy matters, and tenant retention initiatives.</li><li>Oversee property maintenance, repairs, capital improvements, and preventative maintenance programs.</li><li>Coordinate and manage third-party vendors, contractors, and service providers, including negotiating contracts and monitoring performance.</li><li>Develop, manage, and monitor annual operating budgets, property expenses, and capital improvement projects.</li><li>Review financial statements, operating reports, and property performance metrics to identify variances and opportunities for improvement.</li><li>Oversee accounts payable and receivable activities, including rent collections, vendor invoices, and expense approvals.</li><li>Partner with accounting teams to ensure accurate monthly financial reporting, reconciliations, and budget tracking.</li><li>Conduct regular property inspections to ensure buildings, common areas, and facilities are maintained to ownership standards.</li><li>Monitor lease obligations, tenant improvement projects, insurance requirements, and other contractual obligations.</li><li>Coordinate property inspections, tenant improvements, construction projects, and building upgrades.</li><li>Ensure properties comply with applicable building codes, safety regulations, and local, state, and federal requirements.</li><li>Prepare regular property reports and provide updates to ownership regarding financial performance, occupancy, tenant matters, and operational initiatives.</li><li>Identify opportunities to improve property operations, control expenses, enhance tenant satisfaction, and maximize asset value.</li></ul>
2026-11-07T00:28:44Z

Property Administrator

La Jolla, CA
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for a Property Administrator to support leasing and day-to-day property operations for a property management organization in San Diego. This contract-to-permanent position is ideal for someone who combines strong resident service skills with solid administrative follow-through, financial accuracy, and clear, detail-oriented communication. The role will help coordinate leasing documentation, maintain property records, assist with occupancy tracking, and contribute to a positive experience for prospective and current residents. Responsibilities:• Coordinate leasing paperwork, prepare rental and move-in documents, and help ensure resident files are complete, accurate, and processed on schedule.• Support application intake and review by confirming required information, tracking approvals, and communicating next steps as directed by property leadership.• Perform or assist with move-in and move-out inspections, document unit condition thoroughly, and capture photographs to support property records.• Accept rent payments and service-related requests when assigned, while maintaining accurate documentation and timely follow-up.• Monitor model units and vacant apartments regularly to help keep them presentable and ready for tours.• Maintain leasing activity records, availability reports, traffic logs, and vacancy updates to support weekly reporting on occupancy and outstanding balances.• Gather market intelligence from competing properties and summarize rental comparisons to strengthen local leasing and pricing strategies.• Promote available units by staying informed on floor plans, pricing, availability, unit features, and approved marketing materials for outreach efforts.• Assist with special projects and operational tasks, including vendor coordination and other property-related support needs as requested by management.• Uphold fair housing standards and applicable landlord-tenant requirements, and escalate any compliance concerns promptly through the proper channels.
2026-11-06T23:38:44Z

Legal Assistant

La Jolla, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a Legal Assistant to join a detail-oriented services firm in La Jolla, California, supporting attorneys focused on commercial real estate and lending matters. This Long-term Contract opportunity offers onsite work and is ideal for someone who thrives in a transactional legal setting with steady deadlines and detailed documentation. The position will play a central role in keeping deals organized, coordinating closing activities, and ensuring files are completed accurately from intake through post-closing follow-up. Responsibilities: • Support attorneys throughout commercial real estate and lending matters by organizing transaction workflow, maintaining files, and helping move matters forward on schedule. • Gather, review, and maintain due diligence materials such as entity records, public filings, title-related items, and supporting reports for active transactions. • Draft, format, and finalize legal correspondence, transaction documents, and complete closing binders with a high level of accuracy and consistency. • Coordinate closing logistics with lenders, opposing counsel, title representatives, and escrow contacts to help ensure timely execution of loan and real estate transactions. • Monitor post-closing requirements by tracking recorded instruments, title policies, and other outstanding items until each matter is fully completed. • Provide day-to-day administrative and project coordination support, including scheduling, document handling, and deadline follow-up for attorneys and transaction teams. • Maintain organized calendars and assist with filing processes, including electronic document submission and related records management when needed.
2026-10-28T17:38:44Z

Litigation Legal Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
One of our best Am Law clients- a firm in Costa Mesa - is seeking a litigation legal assistant to add to their commercial litigation or product liability team. Our 6 prior legal assistants we’ve placed rave about the firm! Perks of Firm:· Tight orientation schedule so onboarding goes smoothly & you’re matched with a mentor, too!· Servant leadership and transformative leadership mentality from management· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· No debt law firm· Diverse practice groups allow for stability; when bankruptcy is slow, real estate might be hot· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!· Their firm administrator offers 1:1 career coaching Responsibilities:Will support 2 associates and 1 partner, all busy. They care about proactive communication and super organizational skills.o eFiling –Filing & serving documents is the most important part of the job! Firm uses OneLegal and FirstLegal for state, and PACER for federal.o Formatting – they have a word processing dept. in PHX, but this LAA will have to format occasionally as well, so this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 3 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – send out cover letters with each bill to client.o Trial preparation: jury instructions, scheduling depos, reaching out to witnesses, binders Onsite/Hybrid/Remote:· Onsite daily.· Trustworthy employees earn the privilege of a day remote per week, usually after 3-6 months.
2026-11-06T16:18:44Z

Litigation Attorney

San Diego, CA
remote
Temporary / Contract
60.00 - 90.00 USD / Hourly
Robert Half is partnering with a boutique law firm to identify a Litigation Attorney who can immediately contribute to a busy litigation practice, with the potential to join the team long-term. This role is ideal for an attorney who can independently manage casework, develop litigation strategy, draft substantive legal documents, and support matters throughout the litigation lifecycle while collaborating closely with attorneys, clients, and legal support staff. This is a hybrid opportunity based in San Diego. Job Description<ul><li>Manage litigation cases from intake through resolution</li><li>Draft pleadings, motions, discovery, and other legal documents</li><li>Conduct legal research and support case strategy</li><li>Prepare for hearings, mediations, depositions, and trial</li><li>Communicate with clients, opposing counsel, and other stakeholders throughout the case lifecycle</li></ul>
2026-10-29T22:18:43Z

Legal Assistant

Newport Beach, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for an experienced Legal Assistant to join a respected organization in Newport Beach, California on a Long-term Contract basis. This fully onsite role supports an active in-house legal team and is ideal for someone who thrives in a corporate setting where litigation support and legal operations intersect. The position offers the chance to partner closely with attorneys and internal stakeholders while helping keep matters organized, timely, and moving forward. Candidates should be comfortable working in the office Monday through Friday. Responsibilities: • Partner with attorneys on active disputes and pre-dispute matters, providing administrative and case support from opening through resolution. • Monitor case activity by maintaining status reports, tracking hearings and filing deadlines, and updating settlement-related information as matters progress. • Prepare routine legal documents and assist with drafting responses to discovery requests in coordination with counsel. • Oversee calendaring for legal matters to help ensure court dates, response deadlines, and related obligations are met on time. • Coordinate service of process, distribute legal correspondence, and manage communications with outside parties and internal teams. • Handle document production tasks such as organizing files, scanning, printing, mailing, Bates labeling, and assembling materials for review or submission. • Draft clear correspondence and help facilitate communication with opposing counsel, vendors, and business partners across the organization. • Maintain attorney schedules, arrange meetings, and preserve organized legal records to support the day-to-day workflow of the department. • Contribute to departmental initiatives and special projects while serving as a dependable point of contact for cross-functional collaboration.
2026-10-27T23:38:42Z

Attorney/Lawyer

Irvine, CA
onsite
Permanent / Full Time
10000.00 - 200000.00 USD / Yearly
Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California. The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm, and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services. Responsibilities of Role: <ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction defect will be a large portion.</li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management.</li><li>Writing – this will take some mentorship and the firm gives it.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections.</li><li>Billable Hour Req. 1800 per year</li></ul> Perks of Firm:<ul><li>Great tenure with the firm/group of people – multiple attorneys with 10+ years, the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, a paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li></ul> Compensation:<ul><li>Salary range up to 200k</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus,</li><li>Additional discretionary bonuses!</li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>
2026-11-06T19:53:45Z

10 results for Property Management Assistant in San Diego, CA