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20 results for Litigation Assistant in San Diego, CA

Litigation Assistant
  • San Diego, CA
  • onsite
  • Permanent
  • 75000 - 90000 USD / Yearly
  • <p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o  e-filing in state and federal courts (using OneLegal)</p><p>o  maintaining and updating 2-3 attorney calendars</p><p>o  preparing exhibit and trial/hearing binders</p><p>o  typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>·      RHL has placed two legal assistants in the last year who are happy!</p><p>·      Many employees have strong tenure and stick around </p><p>·      Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>·      Fancy Christmas party at a steakhouse downtown </p><p>·      Transportation allowance </p><p>·      This role boasts a 7.5 hour work day!</p>
  • 2026-04-07T00:00:00Z
Litigation Assistant
  • San Diego, CA
  • onsite
  • Permanent
  • 80000 - 100000 USD / Yearly
  • <p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>·      Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you&#39;ve only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney&#39;s calendars</li></ul><p>·      Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>·      Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>·      Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>·      The last legal assistant I placed has been there almost two years and loves it! </p><p>·      This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>·      Parking is paid for in the building, beautiful suite. </p>
  • 2026-04-07T00:00:00Z
Litigation Legal Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 30 - 36 USD / Hourly
  • <p>We are looking for a skilled Litigation Legal Assistant to join our team on a contract basis in San Diego, California. In this role, you will provide essential support for approximately 12–20 active cases, primarily focused on land use and labor disputes. This position offers a dynamic opportunity to contribute to trial preparation and legal operations in a hybrid work environment. This role partners closely with managing partner on case management, client communication, and administrative support throughout all phases of litigation. </p><p><br></p><p>Responsibilities:</p><p>• Manage case calendars and ensure compliance with California State Court rules, including e-filing and scheduling.</p><p>• Assist with trial preparation by organizing trial binders, filing motions and pleadings, and performing document management tasks such as Bates stamping.</p><p>• Provide support for attorneys by tracking time, prioritizing daily tasks, and maintaining visibility of upcoming deadlines.</p><p>• Serve as a resource for technology-related tasks to ensure smooth workflow operations.</p><p>• Collaborate with attorneys to manage multiple priorities and adjust to shifting deadlines as needed.</p><p>• Perform document formatting, proofreading, and other administrative tasks to support litigation processes.</p><p>• Maintain organized records of case files and ensure accessibility of key documents.</p><p>• Coordinate with internal and external parties for scheduling and case-related communications.</p><p>• Utilize legal software, such as Clio, to manage case information and streamline processes.</p><p>• Ensure all filings and documentation meet court and compliance standards.</p>
  • 2026-04-15T00:00:00Z
Litigation Attorney
  • Encinitas, CA
  • remote
  • Temporary
  • 82.3365 - 95.337 USD / Hourly
  • We are looking for a skilled Litigation Attorney to join our team on a contract basis. This role involves supporting active federal litigation matters, with a primary focus on intellectual property disputes. The position is remote, offering flexibility while requiring collaboration with a small, dedicated legal team.<br><br>Responsibilities:<br>• Draft and respond to discovery requests in intellectual property litigation cases.<br>• Prepare briefs and motions for federal court proceedings.<br>• Provide comprehensive support for defense-side federal litigation matters.<br>• Collaborate closely with internal legal teams to ensure case strategies align with organizational goals.<br>• Conduct thorough legal research to support case development and argumentation.<br>• Manage and prioritize multiple tasks while meeting critical deadlines for litigation.<br>• Assist in trial preparation, including document review and evidence organization.<br>• Offer strategic legal advice to strengthen case positions and mitigate risks.
  • 2026-04-14T00:00:00Z
Litigation Paralegal
  • San Diego, CA
  • onsite
  • Contract / Temporary to Hire
  • 35.625 - 41.25 USD / Hourly
  • We are looking for a Litigation Paralegal to join our team in San Diego, California. This Contract to permanent position offers an exciting opportunity to assist with trust and estate litigation, probate matters, and conservatorships while supporting a lead partner in a dynamic litigation department. The ideal candidate will bring strong organizational skills and expertise in managing multiple cases simultaneously, ensuring deadlines are met and cases progress efficiently.<br><br>Responsibilities:<br>• Manage a caseload of 25-30 litigation cases, focusing on calendaring, deadline tracking, and case progression in collaboration with the supervising attorney.<br>• Organize and maintain case files, ensuring all documents are properly categorized and accessible.<br>• Assist in the preparation of estate planning documents, including trusts, wills, powers of attorney, and advance health care directives.<br>• Conduct legal research using tools such as Data Tree and Nationwide to support case development.<br>• Utilize Share File and Best Authority to create tables of contents and authorities for legal filings.<br>• Support probate and estate litigation processes, ensuring compliance with applicable laws and regulations.<br>• Coordinate conservatorship matters, providing administrative and legal assistance as required.<br>• Prepare and submit legal billing using appropriate software.<br>• Communicate effectively with clients, attorneys, and other stakeholders to facilitate case progression.
  • 2026-04-08T00:00:00Z
Real Estate Legal Assistant
  • San Diego, CA
  • onsite
  • Permanent
  • 80000 - 95000 USD / Yearly
  • <p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>transactional legal secretary. </strong></p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support a real estate partner. </strong></p><p><br></p><p><em>Please do not apply if you&#39;ve never worked in a law firm handling real estate transactional work. The attorneys <u>require </u>this experience.</em></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare transactional real estate documents such as purchase &amp; sale agreements, escrow documents, and corporate formation materials - <em>prior experience in this transactional practice area is a must!</em></p><p>• Monitor and manage the attorney&#39;s calendar (including providing regular reminders of deadlines)</p><p>• Draft and redline contracts such as commercial leases</p><p>• Compose correspondence and manage email communication with attorney clients</p><p>• Check for potential conflicts of interest with clients</p><p>• Work with title companies on preliminary title reports and escrow closings</p><p>• Prepare and distribute meeting minutes from annual meetings</p><p>• Handle the process of sending out contracts for signature via DocuSign</p><p>• Assist in the preparation of closing binders for real estate transactions</p><p>• Conduct research to obtain statements of information from Secretary of State website for various entities</p><p>• Process client invoices</p><p><br></p><p>Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply!</p><p><br></p><p><em>Pay is contingent upon fluency with the duties above. For a candidate who checks <u>all </u>the boxes above, a six-figure salary may be plausible. </em></p>
  • 2026-04-07T00:00:00Z
Plaintiff Employment Litigation Attorney
  • San Diego, CA
  • onsite
  • Permanent
  • 170000 - 190000 USD / Yearly
  • <p><strong><u>Employment Litigation Attorney (Plaintiff-Side) - ONE DAY ON-SITE!</u></strong></p><p>A highly respected, women‑owned boutique employment law firm in San Diego is seeking an <strong>employment litigation attorney</strong> to join its close‑knit, mission‑driven team. The firm is known for its exceptional plaintiff‑side advocacy, strong community reputation, and an impressive 99% success rate. With a focused team of partners, one associate, paralegals, and legal assistants, this boutique environment offers meaningful mentorship, hands‑on case ownership, and the opportunity to make a real impact in the lives of clients.</p><p><br></p><p><strong>About the Firm</strong></p><p>This midsized boutique law firm concentrates on plaintiff employment litigation and sexual abuse matters. The team is widely respected throughout the San Diego legal community-by co‑counsel, opposing counsel, and judges alike - and maintains a selective, high‑quality caseload. Culture is collaborative, positive, and advocacy‑driven, with leadership that includes attorneys from nationally recognized plaintiffs’ firms.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an <strong>employment litigation attorney</strong>, you will independently manage a diverse portfolio of single‑plaintiff cases from intake through trial, including:</p><ul><li>Handling discrimination, retaliation, harassment, and related employment matters</li><li>Drafting complaints, dispositive and discovery motions, mediation briefs, arbitration briefs, trial briefs, and MSJs</li><li>Taking and defending depositions</li><li>Propounding and responding to written discovery</li><li>Partnering directly with clients to prepare for mediation, develop case strategy, and provide consistent case updates</li><li>Preparing for and participating in trials</li></ul><p><strong>Perks &amp; Culture</strong></p><ul><li>Highly selective caseload-quality over quantity</li><li>Exceptional reputation within the San Diego legal community</li><li>Leadership includes a former partner from a nationally recognized plaintiffs’ firm</li><li>Annual firm retreats (next destination: Mexico City)</li><li>Office closure for a full week between Christmas and New Year’s</li><li>Kombucha on tap + fully stocked healthy snacks</li><li>$50/month fitness stipend</li><li>Supportive, people‑first culture</li></ul><p><strong>Compensation &amp; Benefits</strong></p><ul><li><strong>Salary:</strong> $150K–$190K+ depending on experience</li><li><strong>Bonuses:</strong> Quarterly + year‑end performance bonuses, plus 10% unlimited origination fees</li><li><strong>Healthcare:</strong> 100% employer‑paid medical for employees + dependents; vision and dental included</li><li><strong>401(k):</strong> Available (no match)</li><li><strong>PTO:</strong> Unlimited</li><li><strong>Other Benefits:</strong> HSA option, monthly fitness stipend</li></ul>
  • 2026-04-14T00:00:00Z
Legal Secretary
  • San Diego, CA
  • onsite
  • Permanent
  • 75000 - 85000 USD / Yearly
  • <p><strong><u>LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO</u></strong></p><p><br></p><p><strong>About the Role</strong></p><p>This firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul><p><strong>Compensation &amp; Benefits</strong></p><ul><li><strong>Salary:</strong> $85K–$105K DOE</li><li><strong>Schedule:</strong> 40‑hour week; onsite or hybrid depending on firm</li><li><strong>Benefits:</strong> Medical/dental/vision, 401(k), PTO, paid holidays</li><li><strong>Perks:</strong> Paid parking, professional development, supportive firm culture</li></ul>
  • 2026-03-24T00:00:00Z
Corporate Paralegal
  • San Diego, CA
  • remote
  • Temporary
  • 52 - 60 USD / Hourly
  • <p>We are looking for an experienced Paralegal to support a healthcare organization&#39;s corporate governance update on a contract basis. The ideal candidate has hands‑on experience working with professional corporations (PCs) and/or medical corporate governance, particularly involving hospitals and specialty medical groups. This project involves assisting with the review, revision, and cleanup of corporate governance documents, including shareholder bylaws, stock purchase agreements, and shareholder voting records.</p><p><br></p><p>Key Responsibilities:</p><ol><li>Review and revise shareholder bylaws to ensure accuracy, compliance, and alignment with current organizational needs.</li><li>Assist in updating or rewriting stock purchase agreements, including organization, clarity, and consistency of terms.</li><li>Identify, research, and help resolve shareholder voting issues and historical governance inconsistencies.</li><li>Ensure governance documents conform to applicable California corporate and professional corporation requirements.</li><li>Organize and clean up corporate minute books, shareholder records, and related documentation as needed.</li><li>Collaborate with the client’s legal and executive leadership to ensure all revisions reflect intended structure and decision-making protocols.</li><li>Provide recommendations for best practices in ongoing governance and document maintenance.</li></ol>
  • 2026-04-08T00:00:00Z
Associate Attorney
  • San Diego, CA
  • onsite
  • Permanent
  • 130000 - 180000 USD / Yearly
  • <p>A firm whose managing partners spun off from a large notable law firm in San Diego are seeking an Associate Attorney to join their boutique litigation firm based in San Diego, California. </p><p><br></p><p>The firm specializes in transportation law, catastrophic injury cases, dental malpractice, and complex personal injury defense. This role offers an excellent opportunity to manage a diverse caseload and be mentored by partners who actually want to invest in their associates. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage a comprehensive caseload that includes both pre-litigation and active litigation files.</p><p>• Draft legal documents such as pleadings, discovery motions, dispositive motions, and trial preparation materials.</p><p>• Collaborate with colleagues to prepare for depositions, negotiations, and client meetings, providing strategic insights.</p><p>• Negotiate effectively with opposing counsel and other parties to resolve disputes and achieve favorable outcomes.</p><p>• Maintain regular communication with clients to update them on case progress and strategies.</p><p>• Prepare cases for trial, ensuring all necessary documents and strategies are in place.</p><p>• Meet billable hour requirements of 1850 annually, with opportunities to exceed expectations and bonus off that!</p><p><br></p><p><em>Pay is contingent upon experience with the duties above.</em></p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Devoted to mentoring and training to become a better a version of themselves </li><li> “Our big focus is mentorship. That is what makes us appealing to many younger lawyers who were told they’d get that and been left in the dark. We avoid that at all costs.” – managing partner</li><li>“There is room for growth. We are looking for people who want to build careers!” – managing partner</li><li>We placed an associate there earlier this year who is happy! </li></ul>
  • 2026-03-20T00:00:00Z
Associate Attorney
  • San Diego, CA
  • onsite
  • Permanent
  • 13000 - 200000 USD / Yearly
  • <p>One of RHL&#39;s repeat clients, a regional civil litigation firm in San Diego, retained us again to find their next civil litigation defense attorney. We have placed 3 legal professionals here who love it! The last attorney has had nothing but positive things to say. </p><p><br></p><p>This role will ideally be hybrid, based out of San Diego (and associates with less than 4 years of licensed experience should live/be willing to work onsite here), but remote candidates in other parts of SoCal are welcome to apply.</p><p><br></p><p>This defense attorney will be handling cases start to finish, and should have at least 2 years of civil litigation experience in CA. <em>Please do not apply without this!</em></p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>law &amp; motion</li><li>ex partes, pleading challenges, discovery motions, meet &amp; confers, motions to compel are most common</li><li>discovery</li><li>depositions (once up and running, they will take/defend 1-2 per week).</li></ul><p>·       Billable requirement: “The goal is 1950 but the minimum is 1800.”</p><p>·       Software: Word and Adobe for drafting. Outlook for calendaring. Firm Central is used for document management and billing time. </p><p><br></p><p><strong><em>This role offers flexible working hours and hybrid remote days, but the candidate should be local to SoCal (ideally local to San Diego if less than 5 years of experience).</em></strong></p>
  • 2026-04-06T00:00:00Z
Sr. Paralegal
  • San Diego, CA
  • onsite
  • Temporary
  • 35 - 38 USD / Hourly
  • <p>We are looking for an experienced Senior Paralegal to join our team in San Diego, California. This contract position offers the opportunity to work on a hybrid schedule, combining litigation and transactional responsibilities to support high-value financial service matters. The ideal candidate will bring expertise in commercial litigation, trial preparation, and transactional support for mergers and acquisitions and corporate entity formation.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide high‑level paralegal support in commercial and business litigation matters, including contract disputes, business torts, partnership disputes, and related claims</li><li>Manage litigation tasks across all phases of a case, from pre‑suit investigation through discovery, motion practice, trial preparation, and resolution</li><li>Draft, proofread, and finalize pleadings, motions, discovery requests and responses, subpoenas, and settlement‑related documents</li><li>Maintain and monitor litigation calendars, ensuring compliance with court rules, scheduling orders, and statutory deadlines</li><li>Prepare and file documents in California state and federal courts, including familiarity with electronic filing systems and local rules</li><li>Organize and maintain electronic and physical case files, ensuring accuracy, accessibility, and confidentiality</li><li>Collaborate effectively with attorneys during motion practice and trial preparation, including preparing trial binders, exhibit lists, and witness files</li><li>Serve as a detail oriented point of contact with clients, opposing counsel, vendors, and court personnel on assigned matters</li><li>Support attorneys with factual and procedural research relevant to commercial litigation issues</li><li>Contribute immediately to active matters with minimal training, demonstrating efficiency, adaptability, and sound litigation judgment</li></ul>
  • 2026-04-14T00:00:00Z
REMOTE in CA - Trial Attorney
  • San Diego, CA
  • remote
  • Permanent
  • 200000 - 275000 USD / Yearly
  • <p>A national law firm is seeking an experienced Senior Attorney to join the California team <em>remotely</em>. This position focuses on civil litigation, primarily involving foreclosure-related cases and defense litigation for institutional banks. The ideal candidate will have extensive trial experience and the ability to manage cases independently, while also offering guidance to associates who are newer to the profession.</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working up cases and taking them to trial as needed (90%)</li><li> High volume and fast paced. It’s not focused on discovery. There are not many depositions (though depos are helpful because they examine evidentiary issues). </li><li>Supervising 3 associates (10%)</li><li> These associates don’t know how to determine if experts are needed, or when to do depositions at the right time. They need guidance if/when they get closer to trial. </li></ul><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 1920.</li><li><u>Profile that would be a fit</u>:</li><li>Someone who is comfortable self-directing. “We will hand a case to them that’s a mess they’ll need to figure it out.”</li><li>Maybe they started out as a prosecutor/PD/got their trial experience there then turned to civil lit – that’s fine. But jury trial experience on the civil side is ideal. </li><li>Someone who knows how to bill their time.</li></ul><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><ul><li>They will teach on the practice area of law. </li><li>“Our various departments collaborate often, to ensure clients are represented well. We do not compete within our firm for clients.” – partner </li><li>Opportunity to try cases!</li><li>Opportunity to supervise/mentor associates! </li><li>Mentorship cross-departmentally. </li><li>Remote within CA!</li></ul>
  • 2026-03-20T00:00:00Z
Accounting Assistant
  • Carlsbad, CA
  • onsite
  • Temporary
  • 23 - 29 USD / Hourly
  • <p>There’s a rhythm to real estate accounting — rent coming in, expenses going out, properties being tracked, and everything needing to land in the right place at the right time.</p><p><br></p><p>A property management company in Carlsbad is hiring an <strong>Accounting Assistant</strong> to support day-to-day financial operations tied to multiple properties and accounts. This role is ideal for someone who likes consistency but can also handle volume. You’ll be working across transactions, tenant payments, and vendor invoices — helping keep everything accurate and accounted for. It’s a steady, detail-driven role where your work directly supports operational stability.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Assist with rent postings and payment tracking</li><li>Process invoices and support accounts payable</li><li>Maintain tenant and vendor financial records</li><li>Reconcile accounts and resolve discrepancies</li><li>Support reporting and documentation</li><li>Organize files and maintain systems</li><li>Assist with month-end close processes</li><li>Communicate with internal teams</li></ul>
  • 2026-04-14T00:00:00Z
Accounting Assistant
  • San Diego, CA
  • onsite
  • Contract / Temporary to Hire
  • 22 - 25 USD / Hourly
  • We are looking for a detail-oriented Accounting Assistant to join our team in San Diego, California. This Contract to permanent position offers an excellent opportunity to contribute to the day-to-day accounting operations while supporting the organization’s financial accuracy and compliance. The ideal candidate will thrive in a dynamic environment and play a key role in maintaining accurate financial records.<br><br>Responsibilities:<br>• Oversee accounts payable and receivable processes, ensuring timely and accurate transactions.<br>• Perform bank reconciliations to maintain up-to-date financial records.<br>• Assist with the preparation and posting of journal entries to support monthly and weekly reporting.<br>• Enter, review, and maintain accurate financial data in accounting systems such as QuickBooks.<br>• Collaborate with internal teams to collect, track, and follow up on invoices.<br>• Ensure proper documentation to support audit compliance and readiness.<br>• Support the cleanup of historical accounting records and ensure ongoing maintenance of financial data.<br>• Contribute to the preparation of financial reports on a weekly and monthly basis.<br>• Provide data entry support for payroll processing as needed.<br>• Assist in developing and maintaining structured workflows and documentation within the accounting department.
  • 2026-04-16T00:00:00Z
Accounting Assistant
  • Carlsbad, CA
  • onsite
  • Temporary
  • 22 - 28 USD / Hourly
  • <p>If you’ve ever looked at a messy spreadsheet, a stack of invoices, or a half-finished reconciliation and thought, <em>“I could clean this up in no time,”</em> — this is your kind of role.</p><p><br></p><p>A fast-growing consumer goods company in San Diego is building out its accounting support team and hiring an <strong>Accounting Assistant</strong> to help bring structure and consistency to day-to-day financial processes.</p><p>This is the type of environment where things are moving quickly — orders coming in, vendors being added, transactions stacking up — and the accounting team needs someone who can jump in, stay organized, and keep everything aligned behind the scenes. You won’t just be entering data — you’ll be helping create order out of chaos and supporting a team that relies on accuracy to keep the business moving.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Assist with accounts payable and receivable processes</li><li>Enter and maintain financial data in accounting systems</li><li>Support reconciliations and basic reporting</li><li>Organize invoices, receipts, and documentation</li><li>Assist with month-end close tasks</li><li>Communicate with vendors and internal teams</li><li>Maintain accurate and organized records</li><li>Support general accounting operations</li></ul>
  • 2026-04-14T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 34 - 38 USD / Hourly
  • <p>Our company is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a pivotal role that requires professionalism, discretion, and exceptional attention to detail.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel logistics.</li><li>Prepare, review, and distribute executive communications, reports, and presentations.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle confidential information responsibly and professionally.</li><li>Support project management and assist with the coordination of high-priority initiatives.</li><li>Maintain accurate records and filing systems.</li><li>Oversee administrative processes and streamline office operations for efficiency.</li><li>Assist with expense reports, invoicing, and budget tracking.</li><li>Perform other duties as assigned to support executive leadership.</li></ul><p><br></p>
  • 2026-04-03T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Contract / Temporary to Hire
  • 35 - 45 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent position offers an opportunity to play a key role in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready.<br>• Act as a point of contact to prioritize and handle communication on behalf of executives.<br>• Monitor and adjust schedules to accommodate last-minute changes and urgent requests.<br>• Ensure travel itineraries are aligned with business needs and efficiently executed.<br>• Assist in planning and organizing events or functions as required.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Track and coordinate follow-ups on key tasks and deliverables to ensure deadlines are met.
  • 2026-04-14T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 37 - 40 USD / Hourly
  • <p>Our client is a well-established organization in the property management sector, seeking a highly skilled Executive Assistant to provide advanced administrative support to senior leadership. This position is ideal for an experienced professional who thrives in a fast-paced environment and is eager to play a vital role in enabling executive efficiency and organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and organize domestic and international travel arrangements for C-level executives</li><li>Prepare, review, and edit correspondence, reports, presentations, and confidential documents</li><li>Facilitate communication between executives, management, tenants, vendors, and stakeholders</li><li>Plan and execute company events, board meetings, and property visits</li><li>Oversee expense reporting, invoice coding, and document management</li><li>Track critical deadlines, contract dates, and support compliance processes</li><li>Maintain discretion in handling sensitive information and high-level priorities</li><li>Assist with special projects and operational procedures to enhance organizational effectiveness</li></ul><p><br></p>
  • 2026-04-03T00:00:00Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 35 - 40 USD / Hourly
  • <p>Our client, an innovative leader in the biotechnology sector, is seeking an experienced Executive Assistant to support senior leadership. This is a dynamic, fast-paced opportunity to join an organization focused on advancing scientific innovation and driving results.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to C-suite executives, ensuring seamless calendar, email, and travel management.</li><li>Organize meetings (onsite/virtual), prepare agendas, take minutes, and follow up on action items.</li><li>Draft, proof, and edit correspondence, presentations, and reports, including confidential business and scientific materials.</li><li>Liaise with internal teams and external partners to coordinate projects and maintain effective communication.</li><li>Prepare materials and logistics for board meetings, industry conferences, and special events.</li><li>Manage expense reports, purchase orders, and invoice processing with attention to detail.</li><li>Uphold strict confidentiality and exercise good judgment in all interactions.</li></ul><p><br></p>
  • 2026-04-03T00:00:00Z